Board of Trustees of John Wood Community College Counties of Adams, Pike, Hancock, Calhoun, Schuyler, Brown, Morgan, Scott, Cass And State of Illinois October 2011 REGULAR BOARD MINUTES Date: RE: 10.19.11 Board of Trustees Meeting REGULAR MEETING MINUTES Location: Board Room, Student Administrative Center, 1301 South 48 th Street, Quincy IL 62305 Time: 7:00 P.M. 1. Call to Order/Appointment of Assistant Secretary The 10.19.11 Board of Trustees meeting was called to order in the Board Room, Student Administrative Center, at 1301 South 48 th Street, Quincy Illinois at 7:00 p.m. by Dr. Gary Carter, Board Chair. appointed Ms. Benz assistant secretary. 2. Roll Call Ms. Benz called roll: Dr. Gary Carter welcomed Dr. John Letts as Interim President. A note of thanks was given to Dr. Letts for accepting this important responsibility. Dr. Gary Carter also welcomed Dr. Ron Davis as the new Vice President for Instruction.
Attendees: Mr. Jerry Hagmeier, Mr. Bob Gough, Mr. Sebastian Francis, Ms. Ashley Boyer, Ms. Sandi Jett, Mr. Don Hess, Ms. Pam Foust, Mr. Lanny Pollock, Mr. Bill LaTour, Ms. Janelle Dissellhorst, Ms. Barb Holthaus, Dr. Ron Davis, Mr. Alan Steigelman, Ms. Mary Arp, Mr. Brian Veihl, Mr. Dave Spiller, Ms. Joyce Miller-Boren, Mr. Randall Egdorf, Mr. Denny Campbell, Mr. Joshua Brueck, Ms. Tracy Orne, Mr. Lou Barta, Ms. Stacey O Brien, Dr. Sandy Thomas, Mr. Daniel Musholt, Mr. Mike Tenhouse, Dr. David Shinn, and Ms. Betty McDonnell. 3. Introductions 3.1 New employee introduced for October: Mr. Dave Spiller Auditor, Gordon, Stockman, Waugh, PC. Dr. Ron Davis Vice President for Instruction Ms. Kari Blickhan Retention Advisor Mr. Brian Veihl Purchasing Coordinator Phi Theta Kappa Officers o Ashley Boyer president o Meredith Brinkman secretary o Audriel Culbertson public relations secretary o Sebastian Francis vice president of scholarship o Sandi Jett - sponsor 4. Special Report 4.1 Celebrating Success - A note of appreciation received from a college baseball umpire was shared. He wrote to acknowledged the respectful, courteous and kindness shown by all of the JWCC baseball players, coaches, and fans at a recent baseball contest. 5. Consideration of Items from the Floor 6. Public and Employee Comment 7. President and Committee Reports 7.1 ICCTA/West Central Region Report - The net Illinois Community College Trustee Association meeting will be held in Chicago on November 10-12. will attend. He also stated he would be attending a meeting Thursday evening prior to the ICCTA meetings. State University Retirement System (SURS) discussion is scheduled to be on the agenda for the March general assembly meeting. If community colleges would be required to fund SURS, the minimum percentage would be 12.7% additional on the college s salary budget. This would mean an estimated dollar amount of ½ million for John Wood Community College. 7.2 Board Eecutive Committee Report - The Eecutive Committee met on Monday, October 17, 2011. Attendees included,,, Dr. Letts, and Ms. Benz, note taker. Topics discussed included updating the interim president and goal setting. 7.3 Board Curriculum Committee Report - No meeting.
7.4 Board Finance Committee Report - The Finance Committee met on Wednesday, October 13, 2011. Present were:,, Mr. Steigelman, Ms. Arp and Ms. Venvertloh, note taker. Financials and bills for payment were reviewed. Discussion was held on equity ta, and real estate issues. A second Finance Committee met on Wednesday, October 19, 2011. Present were, Mr. Gay, Mr. Steigelman, Ms. Arp, and Mr. Spiller, auditor. Results of the audit were discussed. 7.5 Board Personnel Committee Report - No meeting. 7.6 Student Trustee Report - Mid-term grades have been sent. Student Government Association (SGA) is supporting three more clubs: Veterans, Pep Band, and Psychology Club. SGA participated in pink week for breast cancer awareness; Illinois College Epo, Cadun s Carnival, safe trick or treating on campus, fundraisers for United Way, and the honor flight homecoming. 7.7 Administration Report - Dr. Letts shared the college is moving forward. A scholarship reception will be held on October 25. He noted the 2011-2012 Federal and State financial aid disbursed and U.S. Department of Education Cohort Default Rate summary. 8. Consent Agenda 8.1 Consent business agenda items approved 8.1.1 Request approval of 09.21.11 regular meeting minutes 8.1.2 Request approval of the bills for payment/finance Committee 8.1.3 Request approval of monthly financial statements for September 8.1.4 Request approval of trustee travel ependitures for September 8.1.5 Request approval of a lab fee range for new math course: Mat 095 8.1.6 Request authorization to submit a grant application to the Illinois Center for Specialized Professional Support New Look Non-traditional Careers 8.1.7 Request authorization to submit a grant application to the Illinois Center for Specialized Professional Support New Look Special Populations MOTION: Approve the consent agenda items. Discussion:
8.2 Personnel Items 8.2.1 MOTION: Request authorization to employee new staff, faculty, accept resignations, retirements, and implement status changes as presented including the addendum status change presented in the table folder. Discussion: 9. Business Items 9.1 MOTION: Authorize a resolution regarding the intent to levy equity adjustment under section 3-14.3.
Discussion: The Illinois Public Community College Act makes provisions for districts which are eligible to receive equalization grants that have an operating ta rate below the statewide average to levy an equity adjustment. The amount for which John Wood Community College is eligible equals an equity ta rate of 2.71 cents which, at the projected equalized assessed valuation, would equal approimately $361,785. This ta is subject to public notice, therefore, the Board of Trustees needs to adopt the resolution and allow 30 days for those who would object to file a petition referendum. 9.2 MOTION: Authorize to accept and file the annual audit report for FY11 completed by Gordon, Stockman and Waugh, PC. Mrs. Green Discussion: The firm of Gordon, Stockman & Waugh, PC, has completed its audit of the financial records of John Wood Community College for fiscal year 2011. Mr. Spiller was in attendance to present the audit. He identified the major reports of the audit and said the College received ratings of unqualified. There was no material weakness or non compliance issues either internally or with federal aid. Mr. Spiller epressed the ecellent cooperation of college employees. This is the thirteenth year the college has been noted to be unqualified. 9.3 MOTION: Request resolution amending Certificate Resolution authorizing issuance of Debit Certificate, Series 2008, by etending the maturity data.
Discussion: The College is requesting a 120 day etension of the 2008 debt certificate with Mercantile Bank. The etension allows us to adjust the timing of our refinancing. We are requesting this etension on the same terms as the original note. 10. Discussion Items 10.1 Calendar of Events 11. Notices and Communications 11.1 A notice from the Higher Learning Commission of the visit dates was shared. The visit dates are March 25, 2013 through March 27, 2013. 12. Other Items 13. Closed Session 13.1 A closed session will be necessary to consider the appointment, employment, discipline, performance, or dismissal of employees of the public body and to review closed session minutes and authorize destruction of closed recordings per state statue according to the Open Meetings Act by audio recording and acquisition of property. Time: 7:20 p.m.
14. Return to Public Session Time: 9:00 p.m. 14.1 Motion: Authorize the release of closed session minutes of January 2011-June 2011 with noted sections withheld as to the need to be kept closed, and further authorized the destruction of verbatim tape recordings of closed sessions: November 2009-March 2010.
14.2 Motion: Authorize Administration to eercise the option to purchase 6.1 acres of land adjacent to the Workforce Development Center effective upon receipt of grant funds. noted a retreat would be held on January 2 in the College Board room. Dr. Letts will provide a vision of the institution at the retreat. 14.3 MOTION: Adjourn the October 19, 2011 Board of Trustees meeting. Time: 9:20 p.m.
THE MEETING ADJOURNED. 15. Approval: Approved the 16 day of November 2011, at a meeting of the Board of Trustees of Community College District No. 539, meeting at the Student Administrative Center, in the city of Quincy, Illinois at which voting members were present, constituting a quorum by a vote of ayes and nays. CHAIR:X SECRETARY:X