SITE Council Special Meeting 5/8/17

SITE Council Special Meeting 5/8/17 Members present: Col. Fedor, Tim Douglas, Poonie Holst, Mr. Villarreal, Madeline Fraix, Grace Clark, Members absent: Peter Lambert, Jeris Baker, Tiana Garcia, Moraima Ibarra, Arabella Lora, Sizzy Crawford, Quinn Alfaro Guests present: Monica Martinez, Iyuanna Pease, Leise Martinez, Gino Dobrescu, Matt Schlager, I. Meeting Called to Order: 5:04 without a quorum present for the time being. II. Review of Agenda: Agenda was discussed with no additions. III. Old Business A. Recruitment discussed. A few members were in their second term. Drive for new council members necessary from all stakeholders. Ms. Holst has been attending events to recruit parents and students. Unions will run election of classified and certificated members of SITE council. Open to all students, not just seniors. Bylaws need to be continued to be reviewed. B. Without the Principal present difficult to get answers on SPSA. Ms. Holst questioned why Gang Prevention was funded in the SPSA? Mr. Villarreal motioned to table the discussion as there was no quorum there was no motion. IV. New Business: Committee Report A. Bylaw committee met and reported out. Ms. Holst reported immediate concerns of Committee and asked for comments from guests and members present. Ms. Holst discussed having elections occur at the end of the year so that new members can immediately be trained so that deadlines can be met. 1) Teachers and parents elected in May 2.) Discussed voting rights, absentee ballots, and secret ballots Being utilized. 3.) Terminating absentee members by vote not chair decision 4) Officers Being elected prior to December meeting 5) Standing committees were itemized in Section A of Article V and members were asked to serve on at least one committee During the year. 6) Idea of quorum was discussed and what a minimum quorum means And whether unfilled positions should be counted in the quorum. 7) Need for school climate committee which has not been addressed by SITE this year. 8) Setting date for Biannual meeting to inform school population of upcoming events Mr. Fedor reminds us that any by law changes need to be publicized 72 hours in advance B. Membership Report- Committee endorsed idea of Fall elections only problem being Incoming freshmen not participating. Recruitment includes having a paragraph written up describing SITE council to be written by Ms. Holst. Student election begins Monday the 15 th of May. Elections run by Student Government with assist by parent outreach center. Parent elections seem to be problematic, when to reach out and how to get Out the vote. V. Meeting adjourned at 5:55

Site Council Meeting 9/25/17 Members present: Peter Lambert, Tim Douglas, Ed Fedor, Derek Ho, Julia Jonas, Tiana Garcia, Monica Martinez, Poonie Holst, Jewell Hendree, Damon Antos, Jose Medel, Michael Ross, Sophia De Boer, Oscar Moreno. Members absent Maria Cruz and Jeris Baker. Guests include Iyuanna Pease, Maria Luna, Kimberlee Cheng, Antonio Villarreal, Zach Neff, Matt Schlager, Leise Martinez 1. Call to order 5pm 2. Addition to Agenda: Math summer school and information on math program Agenda approved with amendments motion Tim second Antonio 3. Introductions: Welcome to new members goodbye to old officers 4. Old Business a. Approval of Agenda- Will the meetings be recorded? Is there copies of old recordings. There is no recording. Antonio says there is tech issues in doing that. Why recording? To make sure minutes are accurate. Some objections registered to recording. Minutes of previous meeting, with some questions as to accuracy, approved. Motion to approve minutes Tim second Julia b. Summary of SSC Business 2016-2017 Positives: Support personnel funded, bylaws amended, interesting discussions about Site Council, keep body moving forward. Chair and Vice Chair very fulfilling according to Antonio, not easy with no secretary, but Antonio has all electronic documents to pass on. Serious job whoever takes it. We all agreed thanks Antonio, big shoes to fill. c. Good turn out on lunch forms. We have around 50% who qualify for free or reduced lunch. October is cut-off date for those forms. Right now Peter reported 1600 have turned in forms which is a large number. Thanks Jose Verdin for reaching out to get those forms. Jose reaching out to those yet to turn in those forms as well. Final percentage for LCFF and Title 1 not yet known until October. Peter is sure we will reach the number/percentage to qualify for funding. d. Math Update- Gino sent an email saying 62 of 66 summer school kids (all various grade levels) passed the Math 1 summer class and will be moving on. For next meeting can we discuss interventions for the math department? How did those interventions work? How many students passed their class with a D? If those students did not pass did they go on to Math 2? Math 2 is a graduation requirement, not a student decision. Important to stress that a C will get you into the colleges. Do the kids know that? 5. New Business a. Purpose of SSC- Peter passed out information. What/Why/Information on Site Council. Peter will send out information in advance for us to review.

Local control and Federal funds are our purview to recommend how to spend those funds. New superintendent might change timeline and allocation of funds. SPSA is revised not ever wholly changed. Time line is set on One Stop Staffing when budget is determined, either in December or early January monies are granted and need to be allocated. So decisions need to be made by December or January at the latest for the budget. Decisions need to be early so that affected unit members can be notified by April 15 th towards staffing here at the school. We evaluate the services not the individuals who provide them Mr. Lambert reminds us.. We also have purvey over supplementary funds as well according to Leise to support the underrepresented kids (foster, EL, underperforming sub-groups etc.). b. Bylaws- Poonie discussed the bylaw changes. Changes included removal of absentee members, secret ballot and process, moving up dates of elections to spring, not the fall, to help in recruitment of members and make SITE council transitions more smoothly. Incoming ninth grade student representation is encouraged and will be addressed in future bylaw meetings. c. Election of officers 1. Chair, Vice Chair and Secretary positions open. Nominations for chair include Colonial Fedor who accepts the nomination by Tim Douglas seconded by Poonie, and Poonie Holst who declined the nomination as chair by Damon. Poonie Holst was nominated by Tim Douglas and seconded by Colonial Fedor for Vice-Chair, both were a unanimous choice by the council. Peter nominated Tim Douglas for Secretary seconded by Tiana I was passed unanimous. 6. Committee Reports email ed-fedor@scusd.edu if interested in serving on committee Give a first and second choice as well. Minutes should be submitted of all subcommittee meetings with a chair present and a recording secretary a. Free and reduced lunch: Title 1 and LCFF are both dependent upon free and reduced lunch and the 50% threshold. Money is used to serve the many categories of students with needs. b. Bylaws: No updates but remember we all need to participate in a committee according to the new bylaws. Committees only requirement is that an elected member be on the committee, all are welcome. c. Single Plan for Student Achievement Committee (SPSA): job entails the survey of the SPSA to help write, make sure the number are correct, data is still up to date and relevant, making sure annual checklist is being followed. New template and data being distributed and has been slightly changed. d. Membership: Job is to recruit members especially student and parent elections. Thanks Grace and Madi for doing much of that work last year. Also job is to replace members who no longer participate. Work to facilitate the election of students, parents, teachers, classified. Sophie De Bour and Michael Ross want to help facilitate incoming ninth grade student selection/election e. Budget Committee: helps with making suggestions as to one stop staffing and positions funded by SITE Council

f. Annual Checklist will be consolidated into the Bylaws. Douglas motioned the inclusion of annual checklist into the Bylaw committee, seconded by Michael Ross Julia Jonas questioned the decision to Include the two. Julia argued that annual checklist remain a separate committee to facilitate the SPSA. A friendly amendment was made to Tim s motion New motion was to fold annual checklist committee into SPSA. Leise reminded us the SPSA focuses on support of kids, checklist is different. 4 in favor 4 opposed 6 abstained. Motion defeated. The annual checklist committee stands unchanged. 7. Updates: Monica Martinez has many colleges visiting us. Cal Grant and college readiness workshops. Field trip money is available for college visits. Free and reduced lunch is a golden ticket in terms of free college aps, and other services which will be provided on financial need. Career options will be discussed by Mr. Mitchell and Ms. Martinez will go to classes and discuss A-G requirements. Peter distributed valuable data. 8. Meeting adjourned at 6:30

Site Council Meeting 10/23/17 Members Present: Tim Douglas, Julia Jonas, Michael Ross, Tiana Garcia, Poonie Holst, Damon Antos, Derek Ho, Monica Martinez, Ed Fedor, Jewell Hendree, Julia Jonas, Jeris Baker, Members Absent: Sophia De Boer, Maria Cruz, Peter Lambert Guests included: Zach Neff, Cathy Morrison, Lisa Hayes, Jay Johnson, Jose Verdin, Ms. Pease, and Dominque Williams, Antonio Villarreal I. Called to order at 5:04 II. Review of Agenda: minutes and agenda will be seen on district website, school website, and posted at the school. Douglas motion to approve agenda, Monica seconded, agenda approved. III. Public comment: none IV. Old Business a. Minutes sent out but will be approved next meeting b. Timeline of important dates - no questions c. Math department data presented by Jamar Johnson. 2 A s; 9 B s; 18 C s; 15 D s; 6 F s at summer school math class. This class was four 4 1/2 hours a day at 20 days last summer. This was a re-take Math One class in the summer. Was math program purchased for the math teachers? Software has not been installed for math teachers. Software was loaded today. Program is loaded in math dept. office, no training was given. Recommendations from last year: hire more teachers, bilingual aides, math software, remediation courses, lower class sizes, open up remediation classes, Kuda software, more supplies, summer school courses, peer tutoring too. Which was used to help raise student achievement? Of all the recommendations. According to Leise two math teachers have been hired (one to replace a teacher who moved), math skills support courses have been added, instructional aides have been hired. Some people believe peer tutors will not work. Special Training: Serna Training moved to this part of agenda. Kathy Morrison and Lisa Hayes shared with us a review of last week s training. Highlights include: Role of council to develop, revise, and improve the Student Plan for Student Achievement. We will implement and evaluate the effectiveness of the SPSA while working on next year s plan. Decisions should be data driven. Sources of funding include Local Control Funding Formula (LCFF) and Title 1 funds based on low income students. SPSA will describe how this funding will be used to help student achievement. Recommendation is to look at what is working now, and also look at student achievement data. Juggling implementation of current plan while also developing next year s plan. ELAC (English Learners Advisory Committee) can be merged with Site Council. If this is done Site Council then will be responsible for ELAC and English language learner data as well. We would then advise principal and staff on how to raise EL achievement. Reaching out to parents is important for this purpose to draw parent participation. We would need to send a representative to the DLAC (district) committee at Serna. We would have to

have a formal vote to take up the duties of ELAC if we wanted to do this. Only members should participate in the discussion and in the voting. Visitors should only participate in the public comments portion of the meeting. Looking at significant data is important. District wants more kids to graduate and have as many post-secondary options as possible. District LCAP plan is created and our SPSA should reflect that. District must show that it is increasing services to low income, English learners, and homeless and foster youth. District needs to improve data driven decision making in their opinion. Data dashboard was explained and seeks equity, more than one data point, and should supports local decision making. On November 27 th the state will release the new data dashboard. Kathy spent some time walking us through the CKMHS data. V. New Business a. Mr. Villarreal wants to add another hour to Maria Unzueta schedule per day for the rest of the year. Mr. Lambert said there was money to increase her hours. Mr. Villarreal believes this will help move SDAIE students into re-designation and reclassified into the general population. This aide will be Spanish speaking, not Mandarin speaking. We have had an increase in ELA students this year. Do we want a full time aide? Julia Jonas motioned to approve the extra hour a day and Jeris Baker seconded. Poonie H. discussed the problem of not knowing what money we actually have. Leise M. wanted the money for the aide contingent on whether there was money in the budget for that aide. Motion amended to say if there is money in the budget. Motion passed unanimously. b. Status of free lunch: Mr. Verdin reported in an email that 55% of students are qualified for free and reduced lunch, hence our funding will continue. Thanks to committee. Thanks to admin for the shirts. c. Committee membership- sign up -all members need be part of a committee. d. Election of a Parliamentarian - Col. Fedor conflicted, There is no parliamentarian position in our bylaws. Col. Fedor stated that bylaws will have to be changed if we decide to have a parliamentarian. He referred the issue to the By-laws committee for their recommendation for our next meeting. e. Protocols for review of information- Ms. Holst wanted to help with efficiency of the running of this meeting. Can we have a standardized form and early submission of data so that we can use our time prior to the meeting to review the data. Col. Fedor directed the by-law committee to address the issue and for pertinent documents to be sent to him for early (72 hour prior to next meeting) distribution to members of council. VI. Meeting adjourned at 6:25 Minutes respectfully submitted by Tim Douglas