FREDERICKSBURG CITY PUBLIC SCHOOLS Fredericksburg, Virginia A regular meeting of the Fredericksburg City School Board was held at 6:30 p.m. on August 15, 2005 in City Council Chambers, 715 Princess Anne Street. Board members present were: Others Present: Mr. Anthony L. Bennett, Sr., Chairman Mrs. Patricia B. Green, Vice-Chairman Mr. Michael J. Gillenwater Mrs. Malvina R. Kay Mrs. Barbara A. Miller-Richards Mrs. Janice R. Walsh Mr. Dale E. Sander, Superintendent Mrs. Deborah B. Wright, Clerk of the Board The meeting was called to order at 7:00 p.m. by the Chairman. 05-06-21: BOARD CONVENES INTO CLOSED SESSION: RECONVENES INTO OPEN SESSION. The Superintendent recommended that the Board convene into closed session under FIA 2.2-3711(A), Section 1 - Personnel (discussion regarding new employee credentials). A motion to approve the Superintendent s recommendation was made by Mrs. Walsh, seconded by Mrs. Green, and unanimously approved by a roll call vote (Mrs. Kay and Mrs. Miller-Richards were absent at the time of the vote). The Board convened in closed session at 7:00 p.m. On a motion by Mrs. Green, seconded by Mrs. Walsh, and unanimously approved by a roll call vote, the Board reconvened in open session at 7:36 p.m. and approved Certificate of Closed Meeting No. 05-06-2 which involves a statement concerning items discussed in closed session. A copy of Certificate of Closed Meeting No.05-06-2 is attached to the minutes. 05-06-22: APPROVAL OF AGENDA. The Chairman called for approval of the agenda. A motion to approve the agenda as distributed was made by Mrs. Green, seconded by Mrs. Walsh, and unanimously approved. 05-06-23: APPROVAL OF MINUTES OF THE JULY 11, 2005 REGULAR SCHOOL BOARD MEETING. Minutes of the July 11, 2005 Regular School Board Meeting were presented for approval. A motion to approve the minutes as presented was made by Mrs. Green, seconded by Mrs. Walsh, and unanimously approved by the Board. 05-06-24: RECOGNITIONS. As part of the school division s character education program, Board member Malvina Kay presented a narrative description of the Word of the Month for August Patience. Mrs. Susan Van Lear, Director of Curriculum and Assessment, introduced the following individuals who have been selected as Teachers of the Year for 2006 but had been unable to attend the School Board meeting in July: Ms. Melissa Brick Original Walker-Grant School
Ms. Rebecca Slominski Walker-Grant Middle School Mrs. Lucille Cralle James Monroe High School and Fredericksburg City Public Schools Mrs. Van Lear reminded the Board that Dwight Raines, Hugh Mercer Elementary School s Teacher of the Year, had been recognized at the July Board Meeting. 05-06-25: HEARING OF CITIZENS. Mr. Earl Baughman of 1815 Genther Lane, addressed the Board concerning the maintenance shop area and the need for clean-up. Mr. Baughman s property is located behind the maintenance shop in the Westwood subdivision. Mr. Baughman shared pictures of the area and the views from his home. The pictures showed several vehicles parked behind the building as well as many items which are stored there and not being used. Mr. Baughman also expressed concern about the potential impact of the construction of the new police headquarters on the Hugh Mercer property. In conclusion Mr. Baughman listed three requests of the Board: 1) To ensure completion of the clean-up which has been started; 2) To ask that school officials allow the city and/or contractors to place construction trailers for the police headquarters on school property rather than clearing approximately 100 feet of trees; and 3) Once construction is completed, to move the fence closer to the maintenance building and park vehicles in front rather than behind the building. Mr. Paul Fallon of 1813 Genther Lane, also addressed the Board concerning the condition of the area around the maintenance building. Mr. Fallon commented that the area might be referred to as a junkyard and a public nuisance. Mr. Fallon urged the Board to take actions to ensure that no zoning violations are being made and he encouraged the Board to improve the aesthetics of the property. Mr. Fallon asked that the Board restore some of the trees which are dead or fallen from Hurricane Isabelle. This would help to screen the area from view and cut down on noise. In addition, Mr. Fallon asked that a privacy fence be constructed and that landscaping be coordinated with the city s building project. Mr. Bennett thanked both men for presenting their concerns to the School Board. 05-06-26: CONSENT AGENDA. The following items were included on the consent agenda: Approval of Xerographic Paper Quotation - A recommendation was made that Ricoh Corporation be awarded the Fredericksburg City Public Schools contract for xerographic paper supplies for the 2005-2006 school year. A quotation of $48,478.05 for white and colored paper was received from Ricoh Corporation. Extra-Curricular Activities for 2005-2006 - Lists of extra-curricular activities for James Monroe High School, Walker-Grant Middle School, Lafayette Upper Elementary School, and Hugh Mercer Elementary School for the 2005-2006 school year were recommended for approval. A copy of the list of activities for each school is attached to the minutes. School Age Child Care Program A recommendation was made that the Board approve the contract with Minnieland Private Day School, Inc. to provide the school age child care program for the 2005-2006 school year. Contract with Cosmetology Training Center A recommendation was made that the School Board formally approve the contract with Cosmetology Training Center for the provision of
cosmetology instruction services for eligible Fredericksburg City Public Schools students for the 2005-2006 school year. A copy of the contract is attached to the minutes. The Superintendent recommended approval of the items which were included on the consent agenda. A motion to approve the Superintendent's recommendation was made by Mrs. Green, seconded by Mrs. Walsh, and unanimously approved by the Board. Copies of the consent agenda items are attached to the minutes. 05-06-27: PERSONNEL MATTERS. The Superintendent recommended approval of the personnel list as presented including the addendum. A motion to approve the Superintendent s recommendation was made by Mrs. Green, seconded by Mrs. Walsh and unanimously approved by a roll call vote. A copy of the personnel list is attached to the minutes. 05-06-28: APPOINTMENT OF SCHOOL BOARD DISCIPLINARY COMMITTEE. The Superintendent noted that the Fredericksburg City School Board has opted to have a three-member committee hear student disciplinary cases. In accordance with School Board Policies BCE and BCEA, the School Board needs to appoint a Disciplinary Committee for this purpose. The committee appointments will be effective for the 2005-2006 school year and will be reviewed and updated each August for the coming school year. The Superintendent recommended that the Board appoint Mr. Bennett, Mrs. Green, and Mrs. Walsh to serve on the Student Disciplinary Committee for the 2005-2006 school year. A motion to approve the appointment of these individuals to the Student Disciplinary Committee was made by Mrs. Green, seconded by Mrs. Walsh, and unanimously approved by the Board. 05-06-29: BUILDING UPDATE. Mr. Robert Burch, Director of Operations and Construction, provided an update on construction progress. Mr. Burch noted that at the new James Monroe High School, the exterior CMU is 90% complete and the interior CMU is 75% complete. Mechanical, electrical and plumbing underground rough-ins are 50% complete. The flat roofing system installation has started. The hollow metal door frames are 70% complete. The storm drain system installation is 80% complete. Brick work on the face of the gymnasium area has begun. Tennis courts are being prepared for installation. Based on current costs, the school is about 40% complete. The building is expected to be under roof before winter. At Lafayette Upper Elementary School, most of the items in the timeline have been completed. The school division has been given a temporary occupancy permit. The final inspection will take place later this week and the permanent permit is expected next week. The administrative staff has moved in and teachers boxes are now being brought into the classrooms. 05-06-30: FINANCIAL REPORT. Director of Finance David Baker provided the Board with a brief financial report for the month of July 2005. Mr. Baker noted that accounts payable and accruals are complete and have been posted. Things are going well for the start of the fiscal year. 05-06-31: PRE-SCHOOL WEEKS SCHEDULE. Mrs. Susan Van Lear, Director of Curriculum and Assessment, reviewed some of the activities scheduled for the pre-school weeks. Mrs. Van Lear invited Board members to attend various programs including the breakfast with new employees on Friday, August 26 which will be held at Hugh Mercer, the ribbon cutting at Lafayette Upper Elementary School to be followed by a tour and then opening convocation on Monday, August 29, and the school division luncheon and service awards program on Friday, September 2 at Walker-Grant. Both service awards and incentive awards will be announced and distributed at that time. 05-06-32: SCHOOL COMMITTEES FOR 2005-2006. Mr. Sander briefed the Board regarding plans to seek parent volunteers for school committees for 2005-2006 as well as other advisory committees for the school system. A letter will be sent to all parents soliciting volunteers to fill vacancies on various
committees. The information will include descriptions of each of the various advisory committees. 05-06-33: OLD BUSINESS. The following items of old business were discussed: VSBA Hot Topic Conference - Board members were reminded of the VSBA Hot Topic Conference which will be held in Charlottesville on August 25, 2005. The conference will focus on Digging Into Construction Issues. At this time, no Board members have registered to attend. VSBA Leadership Conference Board members were also reminded that the VSBA Leadership Conference will be held in Charlottesville on October 7, 2005. Any Board members who wish to attend the conference were asked to let Mrs. Wright know as soon as possible. Mrs. Green indicated plans to attend the conference. 05-06-34: NEW BUSINESS. The following item of new business was discussed: VSBA Annual Convention - Board members were informed that the VSBA Annual Convention is scheduled for November 16-18, 2005. Anyone wishing to attend was asked to call Mrs. Wright so that registrations may be prepared. 05-06-35: ADJOURNMENT. There being no further business to conduct at this regular meeting of the Fredericksburg City School Board for August 15, 2005, the meeting was adjourned at 8:01 p.m. on a motion by Mrs. Walsh, seconded by Mrs. Kay, and unanimously approved. Anthony L. Bennett, Sr., Chairman Deborah B. Wright Fredericksburg City School Board Clerk of the Board
MOTION: Mrs. Green SECOND: Mrs. Walsh CERTIFICATE OF CLOSED MEETING 05-06-2 WHEREAS, the Fredericksburg City School Board has convened a closed meeting on this date pursuant to an affirmative recorded vote and in accordance with the provisions of the Virginia Freedom of Information Act; and WHEREAS, Section 2.2-3711(A) of the Code of Virginia requires a certification by this School Board that such closed meeting was conducted in conformity with Virginia law; NOW, THEREFORE, BE IT RESOLVED that the Fredericksburg City School Board hereby certifies that, to the best of each member's knowledge, (i) only public business matters lawfully exempted from open meeting requirements by Virginia law were discussed in the closed meeting to which this certification applies, and (ii) only such public business matters as were identified in the motion convening the closed meeting were heard, discussed or considered. VOTE: AYES: 6 NAYS: 0 ABSENT: 0 Clerk of Fredericksburg City School Board August 15, 2005 Meeting Date