MINUTES THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT COUNCIL OF THE CORPORATION OF THE MUNICIPALITY OF SIOUX LOOKOUT REGULAR MEETING HELD IN THE COUNCIL CHAMBERS, MUNICIPAL OFFICE, MARCH 19,2013,5:46 P.M. 1. CALL MEETING TO ORDER/MAYOR'S INTRODUCTORY REMARKS A. Attendance Excused Mayor Dennis Leney Cllr. John Bath Cllr. Donald Fenelon Cllr. Steve Forbes Cllr. Calvin Southall Cllr. Doug Squires Cllr. Joyce Timpson Ann Mitchell, Chief Administrative Officer Linda Spence, Deputy Clerk (departed at 7:27 p.m.) Gerson Agustin, Parks and Recreation Florence Bailey, Economic Development Officer Andrew Jewell, Public Works Brian MacKinnon, Community Development and Communications Peter Moyer, Director of infrastructure and Development Henry Wall, Treasurer Pat Uren, Planning Administrator (departed at 7:27 p.m.) David Pinchin, OPP Delegation Media, Interested Public and Staff Call Meeting B. Mayor Leney called the Meeting to order at 5:46 p.m. to Order 2. INTRODUCTION OF AMENDMENTS TO/CONFIRMATION OF AGENDA Add: Item 17 Zoning By-Law Amendment, Dolly Lee Section 8, Delegations/Presentations: Cllr. Squires Presentation to Mayor Leney Section 10, By-Laws: By-Law No. 26-13, Being a By-Law to Amend Municipality of Sioux Lookout Comprehensive Zoning By-Law No. 23-11, as Amended. Section 14, Closed: Exemption Labour Relations/Employee Negotiations (1 Item) Move: Item 11 Moved to Closed Session (Labour Relations/Employee Negotiations) 3. CONFIRMATION OF AGENDA Adopt Agenda CL048-13 Moved by: D. Squires THAT the Agenda for the Regular Council Meeting of March 19, 2013, be approved, as amended.
Council Minutes Page 2 March 19, 2013 4. DECLARATIONS OF PECUNIARY INTEREST - None 5. ADOPTION OF MINUTES a) Minutes of the Special Council Meeting, February 20, 2013 b) Minutes of the Public Meeting, February 20, 2013 c) Minutes of the Regular Council Meeting, February 20, 2013 d) Minutes of the Special Council Meeting, February 21,2013 Minutes CL049-13 Moved by: D. Fenelon Seconded: J. Bath THAT the Minutes of the Special and the Regular Council Meetings and the Public Meeting held February 20, 2013 and the Special Council Meeting held February 21, 2013, be adopted as presented. 6. DETERMINATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item Nos. 1,3, 9, 10 and 15. 7. ADOPTION OF ITEMS NOT REQUIRING SEPARATE DISCUSSION CL050-13 Moved by: J. Bath Seconded: D. Squires THA T Council approves recommendations as follows: Item No.2 Converting Pricing for Residential Garbage at Hidden Lake Landfill (W-1-a) THAT Council approves changes to the method of charging Public Works residents for Municipal Solid Waste (MSW) that is brought to Hidden Lake Landfill from a cost per item charge to a cost per tonne (weight of waste). THAT Council approves the discontinuation of accepting pre-paid (tagged) bags of garbage at Hidden Lake Landfill (all bags of garbage will be charged according to weight). Item NO.4 Revised Municipal Facilities Alcohol Policy (P-3-a/F-1-a) Item NO. 5 Award Contract Website Design Redevelopment and Accompanying Support Services (A-1-c) Item NO.6 Youth Development Commission: 2013 Work Plan & Budget Request (Y-1-a) Item NO.7 Arts, Culture & Heritage Cite: 2013 Work Plan & Budget Request (A-4-a) THAT Council authorizes the passing of By-Law No. 27-1 3, Being a By-Law to Adopt Municipality of Sioux Lookout Policy No. 7-7, the Municipal Facilities Alcohol Policy. THAT Council awards the contract for the MuniCipal Website Redevelopment & Accompanying Support Services (as described in Request for Proposals/Consultant Terms of Reference No. 12-2012) to esolutions Group Limited; and further THAT Council directs the Community Development & Communications and Clerk to finalize the details of said contract and related expenditures (up to $55,000 plus HST). THAT Council approves the 2013 Youth Development Commission Work Plan and Budget Request, as attached to the Community Development & Communication 's memo dated March 19, 2013. THAT Council approves the 2013 Arts, Culture and Heritage Committee Work Plan and Budget Request, as attached to the Community Development & Communication 's memo dated March 19, 2013. Parks & Recreation Community Development & Communications Community Development & Communications Community Development & Communications
Council Minutes Page 3 March 19. 2013 Item NO. 8 201 3 Budget Adoption and Tax Rate Approval (F-2-b) THAT Council authorizes the passing of By-Law No. 23-13, Being a By-Law to Adopt the Estimates of All Sums Required for All Municipal Purposes during the Year 2013 and to Authorize the Levy and Collection of Taxes for all Municipal Purposes in the Municipality of Sioux Lookout for the 2013 Fiscal Year; and further THAT Council adopts the 2013 Budgetary levy increase of 1.99% to the residential property classes general tax rate. Treasurer Item No. 12 Agreement, OMAFRA, Asset Management Plan (D-2-a) Item No. 13 Council Travel Expense Policy Update (P-3-aIC-4-a) THAT Council authorizes the passing of By-Law No. 29-13, Being CAO a By-Law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the Municipality of Sioux Lookout and Her Majesty the Queen in Right of Ontario, as Represented by the Minister of Agriculture, Food and Rural Affairs (OMAFRA) Regarding an Asset Management Plan for the Municipality of Sioux Lookout. THAT Council authorizes the passing of By-Law No. 28-13, Being Deputy Clerk a By-Law to Adopt Sioux Lookout Policy No. 1-6, Council Travel Expenses and to Rescind By-Law No. 83-06. Item No. 14 Appointments to Council's Boards, Committees and Commissions (C-4-b) THAT Council approves amending Schedule "A" to By-Law No. 84-10 (being a By-Law to Make Appointments to Various Boards and Committees) by deleting Amber Brohm from the Sioux Lookout Day Care Advisory Committee effective March 19, 201 3; and further THAT Council approves amending Schedule "A" to By-Law No. 84-10 (being a By-Law to Make Appointments to Various Boards and Committees) by adding Ashley Goretzki and Leanne Krahn to the Sioux Lookout Day Care Advisory Committee effective March 19, 2013 to November 30, 2014. Deputy Clerk Item No. 16 4th Quarter 2012 Financial Reports (F-2-a) THAT Council receives the Quarterly Financial Report - Fourth Treasurer Quarter - 2012 as information. Item No. 17 Zoning By-Law Amendment: Dolly Lee (P-2-a) THAT Council authorizes the passing of By-Law No. 26-1 3, Being a By-Law to Amend Municipality of Sioux Lookout Comprehensive Zoning By-Law No. 23-11, as Amended. Planning Administrator 8. DELEGATIONS/PRESENTATIONS/COMMITTEE PRESENTATIONS a) On behalf of the Governor General of Canada, Cllr. Doug Squires presented Mayor Leney with the Queen Elizabeth II Diamond Jubilee Medal b) Acting S/Sgt. David Pinch in, OPP: Year 3 Report - 3 Year Business Plan (See File No. P-4-a) 9. CONSIDERATION OF ITEMS REQUIRING SEPARATE DISCUSSION Item No.1 Taxicab Business License Application - Jody Siblock (L-3-a) CL051-13 Moved by: D. Fenelon Seconded: D. Squires THAT Council approves Mr. Jody Siblock's Taxicab Business License Application, "in principle", and further Cemeteries & Licensing Coordinator
Council Minutes Page 4 March 19. 2013 THAT in order for the Taxicab Business License to be issued and come into effect, the following conditions must be met: a) Proof of insurance, insurance policy number and minimum liability coverage is submitted to the Municipality; b) A Taxicab Meter is installed in the vehicle and Taxicab Signage installed on the roof of the vehicle; c) An Ontario Safety Standards Certificate for the vehicle is submitted to the Municipality; and d) The vehicle is submitted to the Municipality's By-Law Enforcement Officer, passes final inspection and is decaled for the current year. Item NO. 3 Gateway Sign Project - Design (D-2-b) CL052-13 Moved by: S. Forbes Seconded: J. Bath THAT Council confirms the location of the Gateway Sign installation at Umfreville Park (at the current location of the Fifth Avenue Restaurant billboard Sign; and further Economic Development Officer THAT Council directs staff to work with the current permit holder of the Fifth Avenue Restaurant billboard sign to relocate to a new location, approved by the Ministry of Transportation; and further THAT Council approves the Gateway Sign design by Matt Culham, and further THAT Council directs staff to work with Matt to complete the construction drawings. Item No. 9 2013 Tax Ratios, Capping Tools and Related Matters (F-2-b) CL053-13 Moved by: J. Bath Treasurer THAT Council authorizes the passing of By-Law No. 24-13, Being a By-Law to Set Tax Ratios and to Set the Tax Rate Reductions for Prescribed Property Subclasses for Municipal Purposes for the Year 2013; and further THAT Council authorizes the passing of By-Law No. 25-13, Being a By-Law to Adopt Capping Tools for Eligible Property Classes for 2013. Item No. 10 2012 Annual Summary Report, Municipal Drinking Water Systems (W-2-a) CL054-13 Moved by: D. Fenelon Seconded: J. Bath THAT Council receives the 2012 Annual Summary Report as per Schedule 22 of the Safe Drinking Water Act, 2002, under O. Reg 170/03, for the Hudson and Sioux Lookout Urban municipal water systems, on March 19, 2013. The report, prepared by Northern Waterworks Inc., is presented to Mayor Leney, Council Members and CAO Ann Mitchell. Infrastructure & Development Item No. 15 Cllrs. 8ath and Southall Attendance CL055-13 Moved by: D. Squires Deputy Clerk Seconded: J. Bath THAT Council approves the attendance of Councillors
Council Minutes Page 5 March 19. 2013 at Northwestern Ontario Mines and Minerals Symposium (C-4-c) John Bath and Cal Southall to the 2013 Northwestern Ontario Mines and Minerals Symposium to be held in Thunder Bay on April 2 & 3, 2013. 10. BY-LAWS a) By-Law No. 23-13, Being a By-Law to Adopt the Estimates of All Sums Required for All Municipal Purposes during the Year 2013 and to Authorize the Levy and Collection of Taxes for all Municipal Purposes in the Municipality of Sioux Lookout for the 201 3 Fiscal Year b) By-Law No. 24-13, Being a By-Law to Set Tax Ratios and to Set the Tax Rate Reductions for Prescribed Property Subclasses for Municipal Purposes for the Year 2013 c) By-Law No. 25-13, Being a By-Law to Adopt Capping Tools for Eligible Property Classes for 2013 d) By-Law No. 27-13, Being a By-Law to Adopt Municipality of Sioux Lookout Policy No. 7-7, the Municipal Facilities Alcohol Policy e) By-Law No. 28-13, Being a By-Law to Adopt Sioux Lookout Policy No. 1-6, Council Travel Expenses and to Rescind By-Law No. 83-06 f) By-Law No. 29-13, Being a By-Law to Authorize the Mayor and Clerk to Execute an Agreement Between The Corporation of the Municipality of Sioux Lookout and Her Majesty the Queen in Right of Ontario, as Represented by the Minister of Agriculture, Food and Rural Affairs (OMAFRA) Regarding an Asset Management Plan for the Municipality of Sioux Lookout g) By-Law No. 26-13, Being a By-Law to Amend Municipality of Sioux Lookout Comprehensive Zoning By-Law No. 23-11, as Amended By-Law Nos.23-1 3, 24-1 3,25-13,26-1 3. 27-1 3.28-1 3 and 29-1 3 CL056-13 Moved by: D. Squires THAT By-Law Nos. 23-13, 24-13, 25-1 3, 26-13, 27-1 3, 28-1 3 and 29-13 be read a first, second and third time and passed. 11. NOTICES OF MOTION/MOTION TO RECONSIDER - None 12. OUTSIDE RESOLUTIONS/REQUESTS FOR ENDORSEMENT - None 13. QUESTIONS/COMMENTS, MEMBERS OF COUNCIL/MAYOR'S REPORT 14. MOTION TO MOVE INTO CLOSED SESSION Closed Session CL057-13 Moved by: S, Forbes Seconded: C. Southall THAT the Council Meeting of March 19, 2013, moves into a closed session Chaired by Mayor Leney at 7:18 p.m. to discuss matters of a general nature as noted below: -Acquisition or disposition of land in the Municipality (1 Item) -Labour Relations/Employee Negotiations (1 Item)
Council Minutes Page 6 March 19. 2013 15. RATIFICATION/PASSING RESOLUTIONS/BY-LAWS FROM CLOSED SESSION Ratify Closed Session CL061-13 Moved by: D. Fenelon Seconded: S. Forbes THAT Council authorizes the passing of By-Law No. 18-13 to authorize the Mayor and Clerk to Execute Agreements and Documents regarding the Sale of Land (Lots 83-90, Plan M-126 on the north side of Sturgeon River Road in the Municipality of Sioux Lookout, District of Kenora) to Jack Steenhof and Don Klisowsky in Trust; and further THAT Council authorizes the passing of By-Law No. 19-13 to authorize the conveyance of land and authorize the Mayor and Clerk to sign the Transfer regarding the Sale of Land on the north side of Sturgeon River Road, being Lots 83-90 on Plan M-126 to Jack Steenhof and Don Klisowsky in Trust; and further THAT a value of $50,000.00 plus HST be applied to the land ; and further THAT By-Law Nos. 18-13 and 19-13 be read a first, second and third time and passed. Ratify Closed Session CL062-13 Moved by: D. Fenelon Seconded: C. Southall THAT Council approves a cost-of-living- adjustment (COLA) of 1.2 % to the Municipality's Non-Union and Management salary grid (with the exception of the volunteer firefighter rates) effective January 1 st, 2013. 16. CONFIRMATORY BY-LAW By-Law No. 30-13, Being By-Laws to Confirm the Proceedings of the Council of The Corporation of the Municipality of Sioux Lookout By-Law No. 30-13 CL063-13 Moved by: S. Forbes THAT By-Law No. 30-1 3, be read a first, second and third time and passed. 17. MOTION TO ADJOURN Adjourn CL064-13 Moved by: D. Squires Seconded: C. Southall THAT the Regular Council Meeting of March 19, 2013 be adjourned at 8:00 p.m. 18. MEDIA QUESTION PERIOD ADOPTED AS PRESENTED THIS SEVENTEENTH DAY OF APRIL 2013. Linda Spence, Deputy Clerk