PPENDIX MMM-5-30 Madison, Wisconsin Daniel. Nerad, Superintendent BORD OF EDUCTION Minutes for October 25, 2010 DOYLE DMINISTRTION BUILDING 545 West Dayton Street Madison, Wisconsin I CLL TO ORDER The Regular meeting of the was called to order by President Maya Cole at 7:02 p.m. She also recited the mission statement. MEMBERS PRESENT: MEMBERS BSENT: STUDENT REPRESENTTIVE PRESENT: STFF PRESENT: LEGL COUNSEL PRESENT: Maya Cole, James Howard, Ed Hughes, Lucy Mathiak, Beth Moss, Marj Passman, rlene Silveira None Wyeth Jackson Sue bplanalp, Jennie llen, my Christianson, John Harper, Bob Nadler, Pam Nash, Dan Nerad, Silvia Romero-Johnson, Ken Syke, Lisa Wachtel, Nancy Yoder, Scott Zimmerman, Barbara Lehman Recording Secretary ttorney Matthew Bell Representatives from Black Hawk Middle School, Hawthorne Elementary School, and Sherman Middle School were recognized as this year s Wisconsin School of Recognition award winners (a copy of the full resolution is attached to the original of these minutes). Representatives of Hamilton and Spring Harbor Middle Schools were recognized for being named Exemplary Middle Schools by the ssociation of Wisconsin School dministrators and the Wisconsin Department of Public Instruction (a copy of the full resolution is attached to the original of these minutes). II PPROVL OF MINUTES Minutes were not available for approval. III PUBLIC PPERNCES Jaclynn Olson, MMSD educational assistant, spoke to services provided by MMSD Es and the practices they use that are held as models around the country. She noted the decline over the years and how much is being asked of Es with far less staff and the urgent need for school finance reform. She asked the board to consider allocating some of the Federal Education Jobs fund toward pay raises for the Es who work hard to provide an inclusive environment. Maria Vasquez, MMSD nursing assistant, also spoke to the importance of allocating some of the Federal Education Jobs fund toward improving the wages of the Es. There were two written registrations; one in support of a wage increase for MMSD educational assistants and one in support of moving forward with the Badger Rock Middle School charter proposal.
Page 2 IV BORD PRESIDENT S NNOUNCEMENTS ND REPORTS Ms. Cole provided an oral update on how MMSD educators are using the weekly one-hour time period for Professional Collaboration Time (PCT) across the middle and high schools. video was shown created by students at the Boys and Girls Club to get the word out to families about PCT and to encourage peers to sign up for any of the many activities available (a copy of the report is attached to the original of these minutes). V SUPERINTENDENT S NNOUNCEMENTS ND REPORTS Update on Badger Rock Middle School Proposal In a meeting this week relative to next steps, ttorney Bell reported that, pursuant to board policy 10000 Charter Schools, the board will be provided with an administrative analysis 15 days prior to the decision on Badger Rock which is scheduled for November 29, 2010. B Newly Created Councils to the Superintendent as Identified through the Reorganization Plan ppendix MMM-4-28 Dr. Nerad reported on the creation of a series of new councils, including a leadership council, teacher council, parent council, and support staff council. The Support Staff Council is still forming but initial meetings were held with representatives from the others. He indicted that the meetings went vey well and he looked forward to meeting on a monthly basis to exchange information and learn from each other. Questions/Feedback: Diversity of parent group, representation of all the schools. C Update on Community Conversation Reaction to Waiting for Superman ppendix MMM-4-27 Dr. Nerad noted that the event is scheduled for November 9 in partnership with the UW School of Education, the United Way of Dane County, the Urban League of Grater Madison, and Madison Teachers, Inc. sparked by the movie Waiting for Superman. He reviewed the three objectives of The Conversation toward improving education, the primary target group for participation, the format and the recruitment/publicity plan. More details would be provided in the Superintendent s Weekly Update to the Board. VI STNDING COMMITTEE REPORTS ND CTION ON ITEMS THT PROCEEDED THROUGH COMMITTEES Student chievement and Performance Monitoring 1 Report from Meeting held on October 4, 2010 a) Minutes were not available from the October 4 meeting. b) Four-Year-Old Kindergarten Update and Site Selection ppendix MMM-4-3 revised document was distributed modifying the word sites to agencies on page 2; paragraph 1 (a copy of the revised document is attached to the original of these minutes). It was the intention of the administration to now qualify the 28 agencies that met the criteria then determine in the end where all the locations will be for the program. It was moved by Beth Moss and seconded by Marj Passman to qualify the following 28 Early Childhood Care and Education Centers identified below as they have met the criteria for Request for Proposal #3168 (Provision of a Four-Year-Old Kindergarten Program) and further allow the District to enter into agreements with said Early Childhood Care and Education Centers.
Page 3 nimal Crackers Bernie s Place Big Oak Child Care Creative Learning Preschool Dane County Parent Council Eagle s Wing Goodman Community Center Kennedy Heights Neighborhood KinderCare-Londonderry KinderCare-Old Sauk KinderCare-Raymond LaPetite-North Gammon MTC-Downtown MTC-Truax Meeting House Nursery Middleton Preschool Monona Grove Nursery New Morning Nursery Orchard Ridge Nursery Preschool of the rts The Learning Gardens University venue Discovery Center University Houses Preschool University Preschool-Linden University Preschool-Mineral Point Waisman EC Program YMC-East YMC-West Student Representative Wyeth Jackson s advisory vote was aye. Motion unanimously carried. c) Budget relative to Four-Year-Old Kindergarten Program It is recommended that the administration work to present to the a budget for Four-Year-Old Kindergarten to be considered in November 2010. The motion was carried over from the committee to the full Board and it was acknowledged that the budget had been presented. d) MMSD Key Student Performance Measures ppendix MMM-4-1 and ppendix MMM-4-2 Dr. Nerad noted that these measures will be incorporated into the annual report. Value dded information will come to the committee in November 2010. e) Development of Committee Goals, Priorities, and Timeline Ms. Moss reported that the committee talked briefly about the goals and reviewed a committee planning calendar for year. Highlighted items in the calendar address board goals (copies of the goals and calendar are attached to the original of these minutes). 2 Date and possible agenda items for next committee meeting The next meeting will be held on November 1 to receive a brief update on the High School Plan and reports on Fine rts and Talented and Gifted programs. She indicated that the High School Plan has been presented and is a work-in-progress. dministration is continuing to collect input and there will be a brief update to the board on what has been compiled so far. The public was invited to give feedback on the plan as it moves along. B Planning and Development 1 Report from Meeting held on October 11, 2010 a) Minutes were received via e-mail but were deferred to the next meeting to allow time for review. b) La Follette ttendance rea Planning ppendix MMM-4-15 Ms. Silveira reported that administration would come back to the committee in November to restate the actual enrollment numbers and make recommendations for how to address these. There was some discussion about whether to create a task force or not and the committee was leaning toward having administration look at all proposals that came out of the committee last year and come back with recommendations rather than setting up another task force because decisions will probably need to be made in February. The work has already been done. The committee will keep the discussion going about a task force at the November meeting after review of the actual data.
Page 4 c) Dual Language Immersion (DLI) Update ppendix MMM-4-10 Ms. Silveira reported on the administration s recommendations based on the number of ELL students, the stability of the numbers, and the number of open enrollment students. The following recommendation was brought forward from the committee for two kindergarten sections at Chavez. It was moved by rlene Silveira and seconded by Maya Cole to designate Chavez Elementary School as the Dual Language Immersion site in the Memorial ttendance rea. Questions/Comments: number of e-mails were received from Chavez about how this has rolled out. Dr. bplanalp reviewed the process that will be undertaken with Chavez as they move forward. She indicated that the process would include opportunities for Chavez staff to visit other schools where dual langue immersion is already happening. ssistant Superintendent Jennie llen reported on last week s meeting with Chavez staff and the PTO relative to the recommendation for the 2011-12 school year. She and my Christianson, Coordinator for Limited English Proficiency/English as a Second Language (LEP/ESL), also reviewed how teacher concerns were addressed at other DLI sites. dministration works gently with staff about how to change skill sets to help the changing student population. dministration will be bringing forward other proposals in the future for other languages, but these are still very much in the planning stages. There was a comment to focus the update to the board on the academic progress of these students. There was a suggestion to use the services of the Language Institute as an additional resource for the MMSD. FOLLOW UP: dministration will update the board on the process with Chavez as it progresses. Student Representative Wyeth Jackson s advisory vote was aye. Motion unanimously carried. 2 Date and possible agenda items for next committee meeting The next meeting date is November 8 to tentatively take up La Follette area planning and the facilities planning process. C Operational Support 1 Report from Meeting held on October 11, 2010 a) pproval of minutes was deferred to the next meeting. b) Fund 80 Contracts ppendix MMM-4-5 c) Preview of 2010-11 Final Budget and dministrative mendments ppendix MMM-4-11 d) Federal Education Jobs Bill ppendix MMM-4-12 James Howard reported that the focus for the Fund 80 Contracts was on the Request for Proposal process for those contracts. fter hearing some of the issues raised, he was willing to continue the conversation about whether to engage in this process at all and, if so, what the timeline would be. The Superintendent indicated that he would provide some information in the Weekly Update. Final budget amendments were covered. Many issues were raised during the discussion of the Federal Education Jobs bill. The conversation on this Bill was covered during the budget deliberations in the previous meeting.
Page 5 2 Date and possible agenda items for next committee meeting The next meeting date is tentatively set for November 8 at which time the committee may add continued discussion about the Fund 80 contracts. D d Hoc--Five-Year Budget Plan 1 It was moved by Ed Hughes and seconded by Beth Moss to approve the minutes from the d Hoc 5-Year Budget Plan Committee dated September 20, October 6, and October 18, 2010 ppendix MMM-4-32. Student Representative advisory vote was aye. Motion unanimously carried. FOLLOW UP: Mr. Bell will research the approval of minutes in committee. 2 Report from meeting held on October 6, 2010 a) Presentation of PM Securities, Inc. Computer-ssisted Budget Forecasting Model Mr. Hughes reported that the committee had a presentation on the PM forecasting model and it was decided to use this model for the upcoming year. Scott Gralla explained the improvements PM has made to the model that provides more flexibility for boards to run different budget scenarios on their own. 3 Report from meeting held on October 18, 2010 a) dministrative Recommendations for Five-Year Budget Parameters ppendix MMM-4-17 b) Overview of MMSD Budget ccount Codes ppendix MMM-4-21 c) Timeline for Development of 5-Year Budget Model ppendix MMM-4-19 d) doption of Goals for Committee Mr. Hughes also reported that the committee reviewed the administration s recommendations with regard to budget assumptions to provide to PM to do the fiveyear forecasting. The committee authorized Mr. Kass to use his discretion for supplying budget parameters to PM. He asked board members to address any concerns they might have relative to the budget parameters to Mr. Kass no later than November 1. The committee was also provided with an overview of the budget and what is included in various accounting codes. Donna Williams provided a web link and explanations for the various accounting codes that will be used during the budget process. The 2010-11 budget was finalized during tonight s previous special meeting. They discussed various scenarios they would like the model to address, including the institution of 4K and pricing out savings if a school were to be closed or consolidated. He asked board members to provide their ideas to him about wthat the model should accommodate no later than November 15. 4 Date and possible agenda items for next committee meeting Next meeting date is November 15 where they are expected to identify budget scenarios for inclusion in the model. E d Hoc Equity and Decision Making 1 The minutes from the d Hoc Equity and Decision Making committee meeting dated September 27 and October 18, 2010 ppendix MMM-4-33 were approved by unanimous consent with an aye advisory vote from Student Representative Wyeth Jackson. 2 Report from meeting held on October 18, 2010 a) Responses to Board Member Questions and Comments regarding the Equity Plan ppendix MMM-4-16
Page 6 Ms. Passman reported that the committee is focusing on two major goals around the Talented and Gifted (TG) program and literacy as it ties into the evaluation of the district literacy program. t the last meeting, the committee discussed the responses to board member questions on the equity report which was submitted last June. She indicated that these responses would be part of the December presentation. b) K-12 Literacy lignment as it relates to Equity ppendix MMM-4-18 This discussion was around literacy alignment as it relates to equity and on the survey going out about literacy programming that is currently going on in the classrooms. Information will continue to be brought to the board on these projects. 3 Date and possible agenda items for next committee meeting The next meeting will be a joint meeting with the Student chievement and Performance Monitoring Committee as they are involved in three equity issues next month. The meeting will be held on November 1, 5:30 p.m., in room 103 of the Doyle Building to hear updates on Fine rts, TG, and the High School Plan. The equity report will be presented at the Regular meeting on November 29. F d Hoc Hiring and Diversity 1 It was moved by Lucy Mathiak and seconded by Maya Cole to approve the minutes from the d Hoc-Hiring and Diversity Committee meeting dated September 28, 2010 ppendix MMM-4-34. Student Representative Wyeth Jackson s advisory vote was aye. Motion unanimously carried. 2 Report from Meeting held on September 28, 2010 a) Development of Committee Goals and Priorities and Timeline Ms. Mathiak noted that this was the committee s first meeting and would be meeting again tomorrow. They went through the exercise of developing priorities and looking at the hiring process and where it helps or where there are barriers to improving retention and recruitment. They identified the things they need to know and where they are going to come from. Tomorrow they will look at some suggested revisions to Policy 8005- Employment. 3 Date and possible agenda items for next committee meeting Tuesday, October 26, noon, Doyle Room 103. VII ITEMS HNDLED VI CONSENT GEND It was moved by Maya Cole and seconded by Beth Moss to approve all of the motions stated in Section VII. through and including Section VII.D of the agenda prepared for the October 25, 2010 Regular School Board meeting exactly as said motions were printed on the agenda. Student Representative Wyeth Jackson s advisory vote was aye. Motion unanimously carried. FOLLOW UP: response to the question about the per student increase within the Operation Fresh Start contract will be addressed in the next Weekly Update. Student chievement and Performance Monitoring 1 It was moved that eight students be granted diplomas of graduation based on completed requirements.
Page 7 2 It was moved that, pursuant to the provision of Section 118.15 of State Statutes, the Board excuse 13 students from school attendance for the purpose of allowing them to enroll in programs for high school equivalency diplomas. 3 It was moved to allow one student over the age of 20 to continue enrollment in the MMSD for purposes of graduation. B Planning and Development No consent items for this month. C Operational Support 1 Business and Finance a) It was moved to authorize the payment of Interim Bills covering the period September 22, 2010, through October 5, 2010, amounting to $25,159,690.03 -- ppendix MMM-4-13. b) School Building Fund Bills (none for this period) c) It was moved that the Evaluation of Learning Materials Committee purchasing adoptions be approved in the amount of $39,961.29 ppendix MMM-4-22. d) Eye Wash Stations Districtwide ppendix MMM-4-8 It was moved to approve replacing existing non-code-compliant eye-wash stations with self-contained eye-wash units by purchasing 200 eye-wash stations and 100 cartridge refill 2-packs from WW Grainger at a cost of $65,700 with funding from the 2010-11 General Maintenance Operating Budget (Fund 41). e) MSCR Partners for fter School Success (PSS) mericorps ppendix MMM-4-9 It was moved to approve a contract with Dane County on behalf of Partners for fter School Success (PSS) in the amount of $58,500 to fund up to nine mericorp members for the 2010-2011 school year and summer 2011 from the Community Services Tax Levy. f) Operation Fresh Start High School Equivalency Diploma Program ppendix MMM-4-24 It was moved to approve a contract with Operation Fresh Start to provide High School Equivalency Diploma Program (HSED) services for the 2010-11 school year in the amount of $6,000 per enrolled pupil with funding from the 2010-11 Student Services and lternative Education General Operating Budget (Fund 10). g) Operation Fresh Start Work and Learn ppendix MMM-4-25 It was moved to approve a contract with Operation Fresh Start to provide Work and Learn services for the 2010-11 school year in the amount of $57,236 with funding from the 2010-11 Student Services and lternative Education General Operating Budget (Fund 10). h) Network Operations Upgrade ppendix MMM-4-26 It was moved that awards be made to: Innovative Business Solutions in the amount of $103,870 for the purchase of virtual server hosts under IBM s Wisconsin State Contract WSC/NSPO
Page 8 #B27166, #15-20400-905; Core BTS in the amount of $329,103 for the purchase of storage under EMC s UW Contract #102052; Bank of merica Public Capital Corp. for a lease agreement in order to upgrade the network operations center at a total cost of $432,973 which includes the cost of the Equipment plus interest of $9,034.12 spread over 3 years, subject to review and approval of the lease agreement terms and conditions by district legal counsel. i) It was moved to accept a donation from the Reading Recovery Council of North merican in the amount of $28,510 to support the tuition, texts, and conference travel required for Reading Recovery teacher leaders in-training during the 2010-11 and 2011-12 academic years ppendix MMM-4-14 j) It was moved to accept all grants and other donations received by the MMSD since September 27, 2010 as specified in ppendix MMM-4-4 2 Human Resources a) It was moved to approve the Human Resources Transactions report identified in ppendix MMM-4-6, Items 1 through 227 (attached for purposes of notice). D Other Items of Business Proposed to be Considered Under a Consent genda. No items were proposed. E ny Individual Items Identified within Sections VII.., VII.B., VII.C., or VII.D., above, that were Separated from the Motion Consolidating the Consent genda Items There were no separations. VIII OTHER REPORTS TO THE BORD Common Council/ Liaison Committee Mr. Hughes reported that the committee had not met since the last Regular meeting. The next meeting is scheduled for tomorrow, October 26, at 5:30 p.m., in room 103. Discussion will be about an update on the City of Madison Office of Community Services priorities as well as an update on 4K planning and on Safe Routes to School. Ms. Cole added that there might be an opportunity to talk to the City about their early childhood education process and a City of Madison position that the district would be interested in seeing funded. B Student Senate Mr. Jackson reported that the senate had three meetings since the last Regular meeting. They discussed an exercise called Strengths Finder, a book that helps people find their strengths and work around developing those strengths in life. Students were given homework from this meeting that would be taken up at the Student Senate retreat. t the retreat students honed in on five different issues to work on for the school year and how to go about them. They also conducted officer elections and worked further on the Strengths Finder. There has been consistent participation so far. t the last meeting, a forum had been held hosted by the Student Senate to help students understand the High School Plan and answer any questions and to clarify the goals of the proposal. They emphasized that the Plan was a draft and that they needed to work on it in conjunction with the superintendent. They then had their regular meeting at which they worked on priorities and also had a guest speaker on energy conservation. The next meeting will be held on November 2. ll five high schools are now represented on the Student Senate.
Page 9 C Legislative Liaison Report 1 Development of Legislative genda Dr. Nerad reported that development of the Legislative agenda is underway and will be proposed in November. 2 Wisconsin ssociation of School Boards Regional Meeting Ms. Cole reported that the WSB regional meeting was very interesting on the issues of budget politics and technology. The state is facing a $3.1 billion shortfall. There will be a new governor and perhaps 23 new legislators. She emphasized the need to continue to educate and talk to local legislators about the importance of schools. There was also a very good presentation on teaching at work in our schools. She was interested in bringing the people from Oregon who made the presentation and how they see incorporating technology in all its forms into the classroom. IX OTHER BUSINESS Old and New Business There was no old or new business. X DJOURNMENT It was moved by Lucy Mathiak and seconded by Beth Moss to adjourn the meeting at 8:22 p.m. Student advisory vote was aye. Motion unanimously carried by those present. Respectfully submitted, Erik Kass Secretary to the bl