City of Tacoma Citizen Police Advisory Committee

City of Tacoma Citizen Police Advisory Committee I. Welcome and Introductions II. Approval of the Agenda Monday, July 11, 2016 City of Tacoma Municipal Building 747 Market St., Room 248 6:00 p.m. III. Approval of the minutes of June 13, 2016 IV. Briefing Items a. Quarterly Metrics of Complaints to TPD [Lieutenant Edward Wade, Tacoma Police Department] b. 2016 Goals and Objectives V. Public Comment VI. VII. Topics for Next Meeting a. Community Trauma Response Team Policy [Manisha Paudel, Office of Equity and Human Rights, City of Tacoma] b. TPD Open Data Initiative [Kathy McAlpine, Assistant Chief, Tacoma Police Department Adjournment

City of Tacoma Citizen Police Advisory Committee Minutes Regular Meeting Monday, June 13, 2016 City of Tacoma Municipal Building North 747 Market St., Room 248 Committee Members Present: Keith James, Harvey Perez, Louis Cooper, Michelle Franklin- Wilson, Patricia Talton, William King, Saysan Jones, Ryan Webster, and Storm Reyes Staff Present: Assistant Chief Kathy McAlpine (TPD), India Adams (CMO), David Nash-Mendez (CMO) LaMont Green (OEHR), Manisha Paudel (OEHR) Welcome and Introductions Chair Keith James called the Business Meeting to order at 6:05 pm and opened with a moment of silence for the Orlando shootings. Chair James asked those present to introduce themselves and introduced new fellow, David Nash-Mendez. Approval of the minutes of May 9, 2016 Chair James motioned to approve the May 9, 2016 minutes. Committee Member Franklin- Wilson seconded the motion to approve the minutes. Motion carried, minutes were approved Approval of Agenda Chair James motioned to approve the agenda. Committee Member Webster asked to add to the Agenda the creation of a Communications Committee. Committee Member Reyes asked to add to the Agenda an update on the TPD Strategic Plan. Committee Member Franklin-Wilson motioned to approve the agenda with the additions. Motion carried, agenda was approved. Briefings/Presentations A. Update on Community Trauma Response Team Outreach OEHR Representative LaMont Green announced to the Committee his resignation from the City of Tacoma and introduced new staff lead for Project PEACE and the Community Trauma Response Team, Manisha Paudel. Manisha Paudel explained that, with her transition to her role at the City of Tacoma, it has taken longer than anticipated to reach out to community groups. The upcoming week was the deadline for selecting dates to meet with OEHR to discuss what the CTRT is and how it responds to crises. Once those meetings have taken place, responses will be compiled and a report prepared by August 1 st in time for the August 8 th meeting of CPAC. She has met with most groups except the Neighborhood Councils which she has held off on until she receives input on which Councils to reach out to. She asked for suggestions as to with which Councils to meet. Committee Member King suggested she reach out to the board members of the respective neighborhood councils at the Community Council of Tacoma CCOT meeting.

LaMont Green explained that OEHR was a bit behind but many of the planned meetings will be embedded into what the agencies are already doing. OEHR became delayed because of a large Department of Justice grant that they hope will help further the training and community engagement pieces of the CTRT. Manisha Paudel shared that the community meetings thus far have been well received and that the organizations appreciate the ability to learn about CTRT and share with their community members. Committee Member Webster asked whether OEHR knew what the format for the meetings would look like and would the organizations be prepared to give feedback during the session so that follow-up meetings wouldn t have to be scheduled. Manisha Paudel responded that yes, there is a format. The format starts with introductions and overview of CPAC, and then asks what trauma looks like within the particular community and how best to respond. Organizations unable to respond will be noted as such. Finally, a draft copy of the policy will be provided for suggestions and criticisms. She explained that she would share the dates for the community meetings, that committee members may be welcome to attend if the organization approves, and that she does request that a committee member be at each session to answer questions. Chair James requested that the calendar be provided in a timely manner so that committee members have the chance to participate. India Adams shared that she and David Nash-Mendez would coordinate with committee members as to who would attend each meeting so that quorum issues are avoided. Manisha Paudel responded that community based agencies are invited as well. Committee Member Louis Cooper enquired of LaMont Green what his new position would be and thanked LaMont for his service to the committee. Chair James moved the next item of the agenda. B. CPAC Bylaws Committee Chair James asked whether the bylaws had been changed since the committee s roles had been revised. India Adams responded that the bylaws had not yet been revised but that discussions had been held in the meeting prior as to who would serve on the bylaws subcommittee. She suggested that since membership of the Communications subcommittee was also up for discussion, that a discussion be held for both subcommittees so that the subcommittees could begin working and reporting back by either July or August. Committee Member Reyes stated that she was encouraged by Committee Member Webster to join the Bylaws subcommittee. Committee Member Webster reiterated his encouragement. Chair James asked the number of members required for a subcommittee. 2

India Adams explained that the requirement was that the subcommittee not have a quorum of the greater committee. The current maximum is five committee members. She recalled that in the May 9 th meeting of CPAC that Committee Members Franklin-Wilson and Reyes had volunteered to serve on the bylaws subcommittee. Committee Members King and Webster volunteered to serve on the Bylaws subcommittee. India Adams recalled that Committee Member King had also volunteered to serve on the Communications Subcommittee and that Committee Member Thomasson had also volunteered for the Communications Subcommittee. Chair James went through the roll of members for the Bylaws Subcommittee, with Storm Reyes, Michelle Franklin-Wilson, Ryan Webster, and William King each affirming their assent to participate in the subcommittee. Chair James enquired whether they needed a 5 th person on the Bylaws Subcommittee. Committee Member Ryan Webster responded that they did not need a 5 th member; they just could not exceed 5 members. India Adams reminded Chair James that the Community Trauma Response subcommittee had only had three members. Chair James enquired whether there were any questions as to the subcommittee members that had been selected. Committee Member Webster reminded Chair James that the subcommittee members would need to be affirmed by a vote of the committee and that if Chair James wished to include a timeline for a report from the committee that it would make sense to include that in the motion to affirm subcommittee members, but to keep in mind that the Community Trauma Response subcommittee had a draft report due in August. He suggested that the September meeting would be an appropriate timeline for the draft report from the Bylaws Subcommittee. He asked the other committee members whether September 12 th fit their expectations for the timeline. The members of the committee affirmed that September 12 th was a good date for the draft report. Chair James asked for a member of the committee to move a motion to approve the Bylaws Subcommittee Members with a first report out due September 12 th. Committee Member King moved the motion. Committee Member Franklin-Wilson seconded the motion. Chair James reiterated that the Bylaws Subcommittee would be comprised of Storm Reyes, Michelle Franklin-Wilson, Ryan Webster, and William King with a report out due on September 12 th as to work that had been done by the Bylaws Subcommittee. Committee Member King sought affirmation that the proposed bylaws would be brought forward for the September 12 th meeting and either adopted or returned to the subcommittee for revisions. Chair James affirmed that this was the plan. Chair James began to move to the next item on the agenda. Committee Member King questioned whether the committee appointments needed to be approved by vote. Committee Storm Reyes stated that she thought that subcommittee members were merely appointed by the 3

Chair. Chair James and Committee Member William King affirmed that a majority vote was needed. Chair James asked for a vote to accept the members for the Bylaws Subcommittee with a report out date of September 12th. All were in favor with no objection. The motion carried. Chair James moved the next agenda item. C. CPAC Communications Sub-Committee Chair James sought affirmation that the Communications Sub-Committee would be a blueribbon type of committee that would be disbanded upon final reporting. Committee Member Webster affirmed that it would be not be a standing committee but a shortterm subcommittee that would be sunset at a yet-unspecified period of time, likely one year. Chair James recalled that Committee Member King had been interested in such a subcommittee and asked Committee Member King if he was still interested in serving on the subcommittee. Committee Member King reaffirmed his interest in serving on the communications subcommittee. Chair James invited other Committee Members to serve on the subcommittee. Committee Member Franklin-Wilson recalled that Committee Member Thomasson was interested in serving on the subcommittee, which Committee Member King affirmed. Committee Member Jones stated that she would be willing to serve if there was need. Committee Member King enquired if there was any other interest in serving on the subcommittee. Chair James volunteered to serve on the subcommittee. Chair James sought to affirm that the members of the Communications Subcommittee would be Committee Members Daniel Thomasson, William King, Saysan Jones, and Committee Chair Keith James. He asked for someone to move the motion to accept the members of the subcommittee. Committee Member Webster moved to establish a subcommittee for communications to be sunset in one year with Committee Members Daniel Thomasson, William King, Saysan Jones, and Committee Chair Keith James serving as subcommittee members. Committee Member Michelle Franklin-Wilson seconded the motion. All were in favor with no objection. The motion carried. Chair James moved the next agenda item. D. Tacoma Police Department Strategic Plan Tacoma Police Department Assistant Chief Kathy McAlpine introduced herself as representing TPD on behalf of Chief Ramsdell. She stated that work on the Strategic Plan was delayed, 4

largely due to Project PEACE. She shared that TPD had just recently undergone a reaccreditation of the department which was a 3 day assessment of what the department does and that the evaluators seemed to be impressed and that the report should be favorable with no noted issues. She noted that the department would then undergo a current-state analysis with various subgroups set to report, since an understanding of the current-state is a vital precursor to effective planning. She reported that many of the action items that they wished to include in their strategic plan originated in Project PEACE. She shared that she herself was responsible to report on 21 st century policing trends. She shared that the reporting date for subgroups was mid-july and hoped that momentum on the strategic plan would build after the subgroup reports were shared. Assistant Chief McAlpine asked if the committee had any questions about the strategic plan. Committee Member Reyes enquired how far along in the process TPD was in producing the strategic plan. Assistant Chief McAlpine responded that TPD was still working on the current-state analysis and wanted to ensure that the strategic plan aligned with Tacoma 2025 as well as other directions from City Council. She continued that, in light of the aforementioned initiatives and funding pressures, TPD would be narrowing the scope for the current strategic plan from the 36 points on the original plan. Committee Member Perez enquired whether there was a specific timeline for producing the plan. Assistant Chief McAlpine responded that TPD had hoped to already have a framework from which to base the Strategic Plan. TPD hoped to have that framework ready in July, assuming that the Current State analysis proceeded as planned. An accompanying piece to the Current State analysis was an employee survey, the subject group for which was being led by TPF Chief Duggan. Chief Duggan wanted to have face-to-face discussions and open dialog with various groups within the department, the scheduling for which would begin in July. Much of the necessary information for the Strategic Plan had already been gathered from public meetings as a part of Tacoma 2025 and Project PEACE. Adding to this base information would be the employee survey as well as reports from subject groups, such as Current Trends, Information Technology, and Succession Planning. Rounding out the Current State Analysis would be current crime data. Committee Member Perez asked whether emergent issues nationally are taken into account during the Strategic Plan process. Assistant Chief McAlpine responded that national issues are always taken into account and that keeping up to date is one of the advantages of TPD following the recommendations of President Obama s Taskforce on 21 st Century Policing. For an example, on the issue of body worn cameras, the department was waiting on a Washington State taskforce to determine how the cameras worked with Public Disclosure Requests, but still keeping abreast of national developments. The determination of the state taskforce would also have an impact on TPD labor negotiations. Finally, she said that if there were any innovative programs nationally that seemed like they would be a good fit for Tacoma, Chief Ramsdell would be open to trying them and making them a priority. 5

Committee Member Webster noted that as developments from the strategic plan emerge, CPAC could contribute if they felt elements were missing. Assistant Chief McAlpine affirmed Committee Member Webster s comment. Chair James enquired whether there were any further questions for Assistant Chief McAlpine. Committee Member King asked which other subgroups were working on the Strategic Plan. Assistant Chief McAlpine replied that Information Technology was one of the larger, allencompassing subgroups which has been proactive about analyzing how the Department collects data and how it has interfaced with other agencies such as South Sound 911 and the City of Tacoma. There were 15 subgroups created during the command staff meeting many of which have separate sub-components. Using her subgroup of Current Trends as an example, she mentioned body-worn cameras, de-escalation training, and training against bias-based policing. Other subgroups included succession planning and recruitment hiring. Committee Member King referenced a technical article he had read about 911 systems having had problems providing accurate locations for cell-phone based calls and enquired whether that was an issue in Tacoma. Assistant Chief McAlpine affirmed that this has been on the radar for South Sound 911 and has been included in their NextGen planning process. Increasingly, 911 calls have been made from cell phones, so South Sound 911 has been proactive on the issue. Chair James again called for further questions. No further questions provided. Chair James moved the next item on the agenda. E. Public Comment No Public Comment. Chair James moved the next item on the agenda. F. Topics for Next Meeting a. 2016 Goals and Objectives Committee Member Webster suggested that in preparation for the next meeting, fellow Committee Members reflect on what CPAC had accomplished so far in 2016, on what would need to be accomplished in the remainder of 2016, and to have begun thinking about 2017. Committee Member Reyes posited a follow-up question about body-cams, reflecting that the Committee had put much time and effort into the issue of body-cams only to have things sat in limbo because of factors external to the Committee, such as the State taskforce. She queried whether the Committee should officially table the discussion until after the state taskforce released its recommendations. Assistant Chief McAlpine offered to provide further background on the body-cam issue. She described how, upon initial interest from the City Manager s Office, TPD quickly purchased some test cameras, which were then sitting unused awaiting a result from the taskforce. The 6

taskforce had not yet convened, but Detective Chris Tracy would be sitting in on the taskforce to report back to TPD. The bulk of their agenda would be related to Public Disclosure issues. In the meantime, TPD was starting a working committee to approach the body-cam issue headed by Lieutenant Bart Hayes. The goal for this committee would be to prepare TPF for eventual roll-out of body-cams. Preparation could include reality-based training with the cameras or doing mock traffic stops as well as having the committee explore different webinars or trainings which the committee could then recommend for curriculum upon release of the state taskforce s final recommendations. Many of the policies have varied from chief to chief with questions arising relating to whether officers should use the video to write their report or write the report as they saw it. Once the working group has started, TPD would be able to provide quarterly updates to CPAC about the findings and policy inclinations of the Department. Committee Member Webster acknowledged that the body-cam issue warrants follow-up on later agendas. Committee Member Reyes agreed and further added that the committee had invested much time into the issue and should not lose track of it. Chair James suggested that the issue of body-cameras warranted inclusion within the greater discussion of the 2016 goals and objectives. Committee Member Webster supported Chair James suggestion and seconded Committee Member Reyes earlier suggestion to table the topic. Committee Member Reyes further commented that while the Committee did not want to lose track of the issue, nor did they want to continue revisiting the issue with nothing new to add. Committee Member King suggested that it would be worthwhile for the Committee to prepare a final report including an acknowledgment that the taskforce recommendations were pending but still forwarding the interim conclusions. Committee Member Reyes commented that she would not be ready to submit a final report until she was able to provide either a positive or negative recommendation of TPD s final plan. Committee Member Webster suggested the discussion of tabling or providing a final recommendation be included as its own agenda item at the next meeting. Committee Member Webster further suggested that the next meeting should include a formal review of the metrics of the complaint process with a representative of TPD. The last time the discussion was raised was with Lieutenant Wade, who, Committee Member Webster believed, had transitioned to a different role. Assistant Chief McAlpine responded that Lieutenant Wade had returned to his previous role reporting to her and that she and Lieutenant Wade had prepared a draft proposal to the City Manager on how to streamline the complaint process. The City Manager had paused work on the proposal in order to gain feedback from the community via Project PEACE. Assistant Chief McAlpine and Lieutenant Wade had yet to present the proposal again to see if it was in alignment with the findings from Project PEACE, but they were available to share that with CPAC at a future meeting. 7

Committee Member Webster clarified that he was interested in the quarterly data about what TPD had seen and the changes in the data from quarter to quarter and across years. Committee Member Reyes shared that she had not yet seen that data while serving on the Committee. Assistant Chief McAlpine responded that the City of Tacoma was participating in the White House s Police Data Initiative alongside about 60 other police agencies that were working to provide open source data. She recently had presented to Chief Ramsdell about what that open source data might look like for the complaint process including general complaints, use of force, or officer-involved shootings. There has been progress and she has participated in the initiative every two weeks via a phone-conference where all of the agencies reported in on where they were with providing open data and how it could be viewed. TPD has been in the process of providing this information to the public and would value the input of CPAC about the initiative. She offered to present to CPAC about the initiative for their feedback before the program went live. Committee Member Webster affirmed that this presentation to CPAC would be welcome. Assistant Chief McAlpine agreed to inform Chief Ramsdell that this presentation would take place. Committee Member Webster requested that the current quarterly metrics be presented to CPAC in the meantime before the presentation on the open data initiative. Assistant Chief McAlpine affirmed that she would present the metrics at the next meeting of CPAC. Committee Member King enquired whether there would be value in volunteers assisting the open data initiative prior to the program presentation to CPAC. He has been very interested in the topic and volunteered his expertise to TPD. Assistant Chief McAlpine responded that there may be a possibility of Committee Member King volunteering on the project. The subgroup had presented a mock-up of the program to Chief Ramsdell that morning and was currently working on revisions based on Chief Ramsdell s feedback. Chair James affirmed that the TPD presentation of the metrics were then on the Agenda for the July meeting of CPAC and asked for suggestions as to the process for the discussion pertaining to the 2016 goals and objectives of the Committee. Committee Member Webster pointed out that Chair James question was well put since the discussion could be challenging, though he had no suggestions. Committee Member Reyes suggested that a discussion be placed on July s agenda for CPAC and that committee members ponder the question and be prepared to discuss their ideas at the next meeting. Committee Member Webster approved of Committee Member Reyes suggestion and proposed that a further discussion take place at the August meeting of CPAC as to which items on the goals and objectives be addressed. 8

Committee Member Franklin-Wilson enquired whether it is possible to see the goals and objectives of years past. India Adams volunteered to send to the committee the Goals and Objectives from 2015. Chair James requested that the Goals and Objectives from 2014 be shared with the committee as well. India Adams affirmed that she would send the documents from both years. G. Topics for Next Meeting Chair James re-affirmed that the presentation on the metrics from TPD was on the agenda for the July meeting of CPAC, that the Goals and Objectives from 2014 and 2015 would be shared with the Committee before the July meeting, that Committee Members would be prepared for a discussion of the 2016 Goals and Objectives at the July meeting, and that planning for the 2017 Goals and Objectives would have begun. Committee Members Webster and Reyes voiced approval of the agenda. Chair James called for any further agenda items. No further agenda items provided. Chair James asked for a motion to adjourn the meeting. Committee Member Webster enquired whether the current meeting would be India Adams last meeting with CPAC. He formally recognized and thanked India Adams for her support of and contribution to CPAC. Committee Member Reyes seconded the thanks and recognition. H. Adjournment Chair James asked for a motion to adjourn the meeting. Committee Member Webster moved to adjourn the meeting. Committee Member King seconded the motion. Chair James adjourned the meeting at 7:49PM. Keith James, Chair David Nash-Mendez, Management Fellow, City Manager s Office 9