UNITED STATES POWER SQUADRONS 2017 USPS FALL GOVERNING BOARD Hilton Dallas Lincoln Center Dallas, TX 10-17 September 2017 Preliminary Agenda 1 AUGUST 2017 10 SEPTEMBER SUNDAY - Uniform of the Day - Casual C/C and XO USPS check-in, and the Chairman and Stf/C s National Meetings Committee check in. Staff 0000-2400 H Q Storage Washington 8 Tables for boxes 11 SEPTEMBER - MONDAY - Uniform of the Day - Casual, Logo Shirts, Western Wear or Appropiate Attire Staff 0000-2400 H Q Storage Washington 8 Tables for boxes Staff 0700-2400 Ship s Store/Storage Jackson/Adams Lockable room, 5 keys, 12-30" X 8 tables or 96 feet of tables, 2 large trash cans, 12 chairs, 3-18" x 8' tables, coat rack, and R/C NMC & Stf/C s 0900-1000 Con w/hotel Event Manager Madison rolling luggage rack. 7 Ticket Holders 1300-1700 Ticket Pick-up for Tuesday & Suite 2023 Wednesday tours Only 12 SEPTEMBER TUESDAY - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Staff 0000-2400 H Q Storage Washington Same as Monday Ships Store 0000-2400 Ship s Store/Storage/ Sorting Boxes Jackson/Adams Same as Monday. Put skirts on tables 0800-1700 COM NOM J.F.K. Conference w/10 soft BOD 0830-1700 BOD Meeting McKinley chairs, 12-1 table, 2 banquet Power-setup, screen, Wi-Fi, 3 chairs on the side of the room BOD 1200-1400 BOD Lunch Roosevelt 15 Page 1 of 11
13 SEPTEMBER WEDNESDAY - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Staff 0000-2400 H Q Storage Washington Same as Tuesday Ships Store 0800-2400 Ships Store Inventory/Committee Mtg. Jackson/Adams 0800-1630 Activities Registration Concierge Registration Desk Same as Tuesday 3-8' tables, 6 chairs, must be outside of lockable room near escalator and foyer, Wi- Page 2 of 11
13 SEPTEMBER WEDNESDAYContinued - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire 0800-1700 Com Nom J.F.K. Conference w/10 soft -Preregisgration 0800-1700 CPR/FIRST AID Roosevelt chairs, 12-Classroom, 2 banquet 3 required draped tables, power set-up, screen, water pitchers 0900-1200 1300-1500 IT Committee Taft 15-U-Shape, power setup, screen, Wi-Fi, 10 chairs on the side, 0900-1700 BOD and Advisors Meeting LBJ 30-U Shape, 1 key, 1200-1300 BOD and Advisors Lunch Reflections power 30 - Banquet set-up, 1 table 1300-1500 National Social Activities Suite 2023 Use available seating 1300-1700 Committee Educational R/C Meeting conservatory 20-U-Shape, power setup, 1400-1600 Educational Fund Trustees Madison 12-Conference screen, Wi-Fi, closed 10 1600-1700 Square 1600-1700 Aides meeting C/C Suite Use available seating 14 SEPTEMBER THURSDAY - Uniform of the Day - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire Staff 0000-2400 H Q Storage Washington Same as Wednesday Regisgration required 0730-0845 Treasurers/Donor Breakfast Jefferson 8' round tables 0745-1600 Ships Store open for sales Jackson/Adams Same as Wednesday 0800-1630 Activities Registration Concierge Registration Desk 3-tables, 6 chairs outside of lockable room near escalator and foyer, Wi-Fi 0800-1630 Voter Registration/Ensign Ballroom Foyer 2 tables front skirted 0800-1700 COM NOM J.F.K. w/ 4 chairs Conference w/10 soft 0900-1100 Set-up Exhibits Lincoln 1/2/3/E/W Foyer chairs, 2 banquet 0900-1215 DC & DXO Meeting Lincoln East 70 - Rounds of 8 w/4 1330-1700 0900-1200 Educational Dept. Educational Lincoln 1,2,3 chairs ea., head table w/2 35 U chairs, Shape 5 extra 6 table, Leadership 0900-1200 DEO and ADEO Meeting LBJ Room power set-up, screen, wireless 50, Banquet mic, Style WI-Fi, w/ 10 8. 0900-1045. 1050-1215 Cooperative Charting Cooperative Charting Meeting Lincoln 6,7,8 per table, head table 48-classroom, power set-up, screen, Wi-Fi, wireless mic, 12 extra chairs on room 0900-1700 Public Affairs Lincoln West 48-U-Shape, power setup, screen, stand alone *****Table exhibits are from 1300 Thursday untill 1700 on Friday***** Page 3 of 11
0900-1100 Information Technology Committee Eisenhower 2 20-U-Shape, power setup, screen, Wi-Fi, 10 chairs on the side, Page 4 of 11
14 SEPTEMBER THURSDAY Continued - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire 0900-1100 Communications Committee Eisenhower 3 25-U-Shape, power setup, 0900-1000 Admin Department Eisenhower 1 60-Theater screen style, head Meet the New Organization table, power set-up, 0845-1200 1400-1700 Budget/Finance Madison A/B screen, 15 - U-Shape, mic, Wi-Fi, No A/V, Water Pitchers 0900-1215 Planning Committee Hamilton 14-Conference, power 0900-1700 Law Committee Taft set-up, 10-Conference, 10 chairs power on the only, Wi-Fi Seminar 1000-1200 Squadron Development Committee Job Descriptions/Commanders Kit/Caledars 1000-1100 Membership Committee Intro and Navigation of New Website Workshop-"How to & how do I find?" Eisenhower 1 Jefferson 60-Theater style, head table, power set-up, screen, mic, Wi-Fi, stand alone podium, water 60-Classroom pitchers Style, screen, wireless mic, Wi-Fi, stand alone podium 1100-1230 Heritage and Protocol Eisenhower 2 20-U Shape, power setup, 1100-1200 Membership Committee Jefferson 60-Classroom screen Style, Intro and Navigation of New Website Workshop-"How to & how do I find?" screen, wireless mic, Wi-Fi, stand alone podium 1200-1230 D/C and DXO Reception Conservatory Foyer 1230-1345 D/C and DXO Lunch Conservatory 10' round tables 1215-1345 Educational Dept. Lunch Lakeview 72-Banquet, powe setup, screen, wireless mic 1230-1345 Secretary's Dept. Lunch Reflections 10' round tables 1300-1700 Table Exhibits Ballroom Foyer 1400-1600 Marketing Committee Eisenhower 3 15-U-Shape, power setup, screen, water Seminar 1400-1500 Squadron Development Committee How to Run a Meeting Eisenhower 1 Page 5 of 11
14 SEPTEMBER THURSDAY Continued - Uniform of the Day-Casual, Logo Shirts, Western Wear or Appropiate Attire *****Table exhibits are from 1300 Thursday untill 1700 Friday***** 104th Annual Meeting (Orlando, FL) (2018) 105th Annual Meeting (Orlando, FL) (2019) Minneapolis Governing Board (2018) Sea Scouts Boat Insurance Boating Virtual Trainer Cooperative Charting NOAA USACE First Timers Member Benefits S E R A T Squadron Development Committee USCG/NAMEPA 1400-1600 Area Monitors Hamilton NO INFORMATION Closed by Invitation 1400-1500 Membership Committee Intro and Navigation of new Website Workshop-"How to & how do I find?" 1400-1700 Joint DEO and ADEO & Educational Leadership Committee Jefferson 60-Classroom Style, screen, wireless mic, Wi-Fi, stand alone LBJ Room podium, 60-Banquet water Style pitchers w/ 8 per table, power set-up, screen, wireless mic,, 1400-1600 National Meetings Committee Lincoln 6 WI 16-U-Shape, Fi, Head table water w/2 pitchers 1400-1500 Commmittee on Rules Suite 2023 1500-1700 1500-1600 Membership Committee Jefferson Intro and Navigation of new Website Workshop-"How to & how do I find?" 1900-2130 Dinner & Entertainment "An Evening with Frank & Liz" Lincoln Ballroom 60-Classroom Style, screen, wireless mic, Wi-Fi, stand alone podium, water pitchers 10' round tables 15 SEPTEMBER FRIDAY - Uniform of the Day Uniform T Staff 0000-2400 H Q Storage Washington Same as Thursday All interested 0600-0630 Health Walk w/squadron Activities Water station at inside door 0730-0900 Keynote Breakfast/Keynote Speaker Nicholas Gillian Lakeview 10' round tables, lapel mic. Page 6 of 11
0800-1630 Activities Registration Concierge Registration 3-tables, 6 chairs Desk outside of lockable 0900-1600 Ships Store opens for sales Jackson/Adams room near escalator and Same foyer, as Thursday Wi-Fi 15 SEPTEMBER FRIDAY Continued - Uniform of the Day Uniform T 0900-1600 Voter Registration/Ensign Ballroom Foyer 2 tables front skirted w/ 4 chairs 0900-1700 Table Exhibits Ballroom Foyer 0900-1030 Safety Committee Lincoln 7 20-Theater Style, head table w/5 chairs power set-up, screen 0900-1700 Com Nom J.F.K. Conference w/10 soft Seminar 0900-1100 Information Technology Committee Taft chairs, 30-Theater 2 banquet Style W/O Squadron/District Web Site front table, power setup, screen, Wireless Seminar Seminar 0915-1700 0900-1215 Squadron Development Committee Operations Training in three hours 0900-1145 Squadron Development Committee How to Navigate the National Web Site to Find forms for your Department USPS PROJECTOR 0915-1530 Educational Department Committee Meetings (1) 0915-1045 Electro-Mechanical Systems 1045-1215 Publishing 1400-1530 Instructor Development 0915-1045 1045-1215 1400-1530 0915-1700 0915-1045 1045-1215 1400-1530 Educational Department Committee Meetings (2) Boat Handling Marine Environmental Offshore Navigation Educational Department Committee Meetings (3) Educational Outreach Inland Coastal Navigation Basic Public Education Eisenhower 1 Jefferson Hamilton Mic., 60-Theater Wi-Fi, style, stand head alone table, power set-up, screen, mic, Wi-Fi, stand alone podium, water 60 - Theater pitchersstyle, screen, mic, Wi-Fi, 2 Stand Alone podiums, water pitchers Madison 10-Conference, 10 chairs on the side, water pitchers McKinley 10-Conference, 10 chairs on the side, water pitchers 0915-1200 BOC Committee Roosevelt 40-Theater style, head 0915-1100 Boating Skills Virtual Trainer Eisenhower 2 table, 50-Theater power Style, set-up, 6' Updates/Lessons head table w/2 chairs, Seminar 0915-1030 1045-1200. Education Department Program Updates - VC Fraser Digital Media Library-Boater Education in Action - Marty Lafferty Page 7 of 11 The Conservatory 10-Conference, 10 chairs on the side, water pitchers power set-up, screen, 75-Theater Style, front table w/3 chairs, power set-up, screen, wireless mic., stand alone podium, water pitchers
1400-1515 Advanced PowerPoint Techniques - Andy Sumberg 1530-1645 A No Charge Seminar for Squadrons - V. Jan Wright Page 8 of 11
15 SEPTEMBER FRIDAY Continued - Uniform of the Day Uniform T Seminar 1000-1200 Membership Committee Membership A to Z Twenty six ways to improve your membership LBJ 60-Classroom Style, power set-up, screen, wireless mic., Wi-Fi, stand alone podium Seminar Seminar IT Committee DB2000 Support Team 1000-1200 Marketing Committee Seminar How to Promote America's Boating Club Lincoln 3 Lincoln 6 60-Theater Style, power set-up, screen, wireless mic., stand alone podium, water 1230-1400 Executive Dept. Lunch Veranda 10' round tables 1400-1600 BOC Committee (continues) Roosevelt no room changes 1400-1700 District/Squdadron Officers Meeting 1400-1700 Planning Lincoln 8 Eisenhower 1 60 - Theater style, screen, mic, Wi-Fi, 14-Conference, power 1400-1530 USPS Environmental Committee Eisenhower 3 set-up, screen, 10 15-U shape, power setup, Lincoln 7 screen, stand alone Seminar 1530-1700 SailAngle workshop P/C Randy White 30-Theater Style, head table w/2 chairs power set-up, screen, wireless mic., Wi-Fi 1400-1600 Membership Services Committee Eisenhower 2 20-U-Shape, power setup, screen, Wi-Fi, By invitation 1600-1730 First Timers reception TBD 1700-1900 Remove Table Exhibits 1700-1745 Jewish Services Madison National Meeting 1700-1830 Set-up for Governing Board Lincoln Ballroom Com Meeting Staff 2100-2300 Set-up for Governing Board Meeting Lincoln Ballroom 15-Theater, 6 table w/white skirt next to Set up AV equipment Staff 0000-2400 HQ Storage Washington Same as Thursday 1015-1215 16 SEPTEMBER SATURDAY - Uniform of the Day Daytime:Uniform G (short sleeve/no tie) Evening: Western theme wear or appropriate clothing 0745-1000 Ships Store open for sale until 1000, then Packing for return to HQ (out by1500) Jackson/Adams 45-Theater, head table, power-set-up, screen, wireless mic, water pitchers Same as Thursday Speakers 0800-0900 Go over agenda for meeting Hamilton 0800-1200 Activities Registration Lincoln Ballroom 3-tables in the back of the room, 6 chairs, Wi- Fi Page 9 of 11
0800-1200 Activities Registration Lincoln Ballroom 3-tables in the back of the room, 6 chairs, Wi- Fi Page 10 of 11
16 SEPTEMBER SATURDAY Continued - Uniform of the Day Daytime:Uniform G (short sleeve/no tie) Evening: Western theme wear or appropriate clothing 0900-1200 Governing Board Lincoln Ballroom 1100-1200 Social Reception Reflections Banquet style 1200-1400 Social Lunch 1200-1230 Members Reception 1230-1400 Members Luncheon "Sail Angle Presentation" Lakeview 1400-1630 Governing Board Reconvenes Lincoln Ballroom Staff 1630-1830 Set-up Dinner Lincoln Ballroom Banquet Style - 5' round tables, power setup, one screens, wireless mic. 1700-1800 Catholic Services Eisenhower 2 80 Theater, 6 table 1700-1800 Protestant Services Hamilton W/white 25 Theater, skirt 6 next table to upfront 1830-1930 General Reception Ballroom Foyer with skirt 1930-2300 General/Banquet Lincoln Ballroom 10' round tables 17 SEPTEMBER - Sunday Uniform of the Day - Casual Staff 0800-0900 Bill Review with Hotel Hamilton HQ Storage should be in Shipping department for Monday shipping NOTE: = to all at any time = Closed to the public Prepared by: Stf/C Martin E. Feldberg, AP National Meetings Committee H (352) 513-4947 C (914) 475-3185 e-mail mef542@tampabay.rr.com Page 11 of 11