BUSINESS AND BUDGET MEETING OF THE BOARD OF EDUCATION HAUPPAUGE UNION FREE SCHOOL DISTRICT TOWNS OF SMITHTOWN AND ISLIP SUFFOLK COUNTY, NEW YORK HELD APRIL 17TH, 2018 AT 7:00 PM Members Present: Mr. Michael Buscarino; Mr. Gary Fortmeyer; Mr. James Kiley; Mrs. Stacey Weisberg Others Present: Dr. Dennis P. O Hara, Superintendent of Schools; Ms. Jacqueline Pirro, Assistant Superintendent for Business & Operations; Dr. Donald Murphy, Assistant Superintendent for Curriculum, Instruction and Technology; Mr. Joseph Tasman, Assistant Superintendent for Personnel and Administration; Mrs. Carolyn Probst, Assistant to the Superintendent for Educational Services and Student Outcomes: Eugene Barnosky, Attorney; Lori DeGeorge, District Clerk Absent: Mr. David Barshay, Esq., President; Mr. Rob Scarito, Vice President; Dr. Lawrence Crafa CALLING OF THE MEETING The meeting was called to order by Mr. Fortmeyer at 7:00 pm. EXECUTIVE SESSION (7:00 P.M. 8:00 P.M.) Motion Mr. Buscarino, second Mrs. Weisberg to adjourn into Executive Session for the purposes of negotiations conducted pursuant to the Taylor Law involving the HSOSA Union, Assistant Plant Facilities Administrator, District Clerk and School Transportation Supervisor, and to seek legal advice from the Board s attorney. PLEDGE TO THE FLAG SUPERINTENDENT S UPDATE / COMMENTS Dr. O Hara congratulated the Hauppauge members and coaches of the Middle School Basketball team and High School Swim team, as well as Athletic Director, Dan Butler who received outstanding sportsmanship honors from Section 11. Dr. O Hara said that in February, they conducted an in-school ACT test administration, which is not a common event as this is the first time it has been done during a full day in our home school. The Board of Education supported this endeavor by paying the fee for every student that took the exam. There were 240 Class of 2019 students who took the exam with 17 students receiving a score of 30 or higher. A score of 30 or higher makes you admissible to almost any college in the United States. Many students received a score in the high twenties or better and this will create more scholarship opportunities for them. 1
Dr. O Hara let everyone know that May 1st is National Decision Day Current seniors are invited to wear the college apparel of the college they will be attending and there will be a group photo of them taken that day. The seniors will also be visiting the elementary schools on that day to share with those students their college choices, how they were accepted. Dr. O Hara said that freshmen and sophomores will be visiting on May 2nd the College of New Jersey in Trenton and the University of Pennsylvania in Philadelphia. They are taking two busloads of students. On May 8th, a select group of high school seniors will be attending the Board of Education meeting to be recognized for their college acceptances. All are welcome to join us that evening and wear their college shirts. On May 20th, there is a College Fair at the NY Hilton by Colleges That Change Lives which will also include a presentation. All 9th, 10th and 11th grade students and their parents are invited to attend. The cost is $35 per person and transportation will be by coach bus. The buses will depart at 11:00 am and return by around 7:00 pm. During that day, they will also visit Columbia University campus. RECOGNITIONS AND AWARDS Hauppauge HS Varsity Cheerleaders - Presentation of Proclamation and Certificates by Legislator Tom Cilmi of the 10th District and the Board of Education. PRESENTATION 2018-2019 School Budget by Jacqueline Pirro, Assistant Superintendent for Business and Operations ADOPTION OF MINUTES Budget/Community Meeting of March 27, 2018 6. QUESTIONS AND COMMENTS REGARDING TONIGHT S AGENDA ONLY Members of the public who desire to address the board on any topic which is on tonight s agenda are welcome to do so at this time. Speakers are requested to limit their remarks to not more than three minutes, to appoint a spokesperson if the concern is a group concern, and to supplement verbal presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this portion of tonight s agenda. CONSENT AGENDA ADMINISTRATIVE MATTERS PERSONNEL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following personnel action report be approved as per attached. A. Personnel Action Report - Certified Staff 1) Appointments - Removed 2) Change in Employment Status - Removed 3) Temporary Employment 4) Resignations/Retirements/Leaves 5) Removal of Substitutes 2
B. Personnel Action Report - Civil Service Staff 1) Appointments 2) Appointment of Substitutes 3) Removal of Substitutes C. Curriculum & Instruction Appointments 1) Home Bound Instruction - Rescind Appointment\ 2) Appointment of High School Spring Coaches BUSINESS MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Other Contracts 1) Hauppauge Athletic Association 2) NexGen Solutions - Bully Beware Zone B. Special Education 1) IDEA SEDCAR Flow Through - ASCENT 2) NY Therapy 3) Smithtown CSD (District of Location) 4) United Cerebral Palsy BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be received: C. Financial Reports 1) Extraclassroom Activity Fund - February 2018 2) Trial Balances - February 2018 3) Revenue Status Report - February 2018 4) Appropriation Status Report - February 2018 5) Budget Transfers - February 2018 6) Treasurer s Report - February 2018 7) Warrants - February 2018 8) Collateralization - February 2018 9) Fund Balance - February 2018 10) Claims Audit Report - January 2018 11) Management Response - January 2018 BE IT RESOLVED, that upon the recommendation of the Superintendent of Schools, the Board of Education accepts with gratitude, the following donation: D. Donations 1) Bretton Woods PTA - $2,500 for Indoor Recess Room 3
BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: E. Budget Revision - Revenue Line A2705 Gifts and Donations shall be increased by $2,500. Expenditure Line: A2020.5010-04-05 Supplies and Materials BW shall be increased in the amount of $2,500. BE IT RESOLVED, that based upon formal bidding process, the following bids be awarded: F. Award of Bids 1) Extension of Bid # 487-17, Fire Alarm Services Extension #1 G. Adoption of Resolution Upon the recommendation of the Superintendent of Schools, BE IT RESOLVED, that pursuant to New York Real Property Tax Law 487, the District intends to require a contract with Source Renewables LLC for payments in lieu of taxes with the maximum payment allowable by law. CURRICULUM AND INSTRUCTIONAL MATTERS BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: A. Committee on Special Education Recommendations: 1) CSE Recommendations 2) CPSE Recommendations 3) CSE Annual Review Recommendations B. Field Trip Request 1) Natural Helpers Program Training, Camp Alvernia, Centerport, NY September 13-15, 2018 2) The College of New Jersey (Ewing NJ) and University of Pennsylvania (Philadelphia PA), May 2, 2018 Mr. Fortmeyer asked for a motion to remove item 7.2. A.1 and 7.2. A.2 from the Consent Agenda. Motion by Mrs. Weisberg, second by Mr. Kiley. Motion carried 4-0-0-3. Motion by Mr. Fortmeyer to approve the Consent Agenda. Motion by Mrs. Weisberg, second by Mr. Buscarino. Motion carried 4-0-0-3. After discussion of removed items 7.2. A.1 and 7.2. A.2, Mr. Fortmeyer asked for a motion to approve those items. Motion by Mrs. Weisberg, second by Mr. Kiley. Motion carried 4-0-0-3. 4
BUDGET ADOPTION BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: That the Budget Estimate to be submitted to the voters and filed pursuant to law shall be the budget presented at the Budget Hearing to be held on May 8, 2018 in the total amount of $ 113,351,328, as set forth in the printed document entitled, Proposed School Budget 2018-2019, and that the budget proposition as set forth in the published legal notice be placed on the ballot at the May 15, 2018 Annual Election. Mr. Fortmeyer asked for a motion to approve the adoption of the 2018-2019 School Budget. Motion by Mrs. Weisberg, second by Mr. Buscarino. Motion carried 4-0-0-3. SCHOOL PROPERTY TAX REPORT CARD BE IT RESOLVED, that upon recommendation of the Superintendent of Schools, the following be approved: Adoption of 2018-2019 School Property Tax Report Card, as per attached. Mr. Fortmeyer made a motion to approve the School Property Tax Report Card, second by Mr. Kiley. Motion carried 4-0-0-3. POLICIES - None COMMITTEE REPORTS A. Audit Committee - Mr. Kiley, Permanent Chair; Mr. Scarito, Mr. Buscarino B. Board Policy Committee - Mr. Scarito, Temporary Chair; Mrs. Weisberg C. Islip Town School Board Association Representatives Committee - Mr. Fortmeyer D. District Steering Committee - Mr. Barshay E. HIV/AIDS Committee - Dr. Crafa F. Code of Conduct Committee - Mr. Scarito, Temporary Chair; Mrs. Weisberg G. Safety Committee - Mr. Ed Spear, Head of Security, Permanent Chair; Mr. Buscarino, Mr. Fortmeyer H. Facilities Committee - Dr, Crafa, Temporary Chair; Mr. Kiley, Mr. Barshay, Mr. Fortmeyer (alternate) I. Curriculum & Instruction and Technology Committee - Curriculum & Instruction - Mr. Fortmeyer, Mrs. Weisberg - Technology - Mr. Fortmeyer Mr. Fortmeyer tabled the Committee Reports to the next Board of Education Meeting on May 8th, 2018. DISCUSSION MATTERS Mrs. Weisberg thanked all those who helped make the high school Junior Prom a wonderful event for our students. NEW BUSINESS QUESTIONS AND COMMENTS FROM THE COMMUNITY Members of the public who desire to address or question the board on any topic related to board work are welcome to do so at this time. Speakers are requested to limit their remarks to not more than three minutes; to appoint a spokesperson if the concern is a group concern, and to supplement verbal presentations with written reports, if necessary or desired. Twenty minutes are being scheduled for this portion of tonight s agenda. ADJOURNMENT 5
Mr. Fortmeyer asked for a motion to adjourn back into Executive session for the purposes of seeking legal advice from the Board s attorney. Motion by Mr. Buscarino, second by Mr. Kiley. Motion carried 4-0-0-3. The meeting was adjourned at 8:52 pm. NEXT BUSINESS MEETING AND BUDGET HEARING: May 8th, 2018 6
SCHEDULE - A SCHEDULE - B SCHEDULE - C (Certified Staff) (Civil Service) (Curriculum & Instruction Appointments) April 17, 2018 7.2