BOARD MEETING MINUTES The mission of Daviess County Public Schools is to prepare students to succeed for life by meeting the individual needs of students, ensuring quality instruction, and developing a learning community. DAVIESS COUNTY BOARD OF EDUCATION RECORD OF BOARD PROCEEDINGS (MINUTES) The Daviess County Board of Education met pursuant to notice in Owensboro, KY on February 23, 2012 at 6:00 p. m. for a regular meeting. The meeting was held at the Daviess County Board of Education office in Owensboro, KY. Daviess County Board of Education members are: Mr. Frank G. Riney, III, Chairperson, Mrs. Dianne B. Mackey, Vice-Chairperson, Ms. Merritt Bates-Thomas, Mr. P. Mike Clark and Randall E. King, M.D. #296 CALL TO ORDER #297 ROLL CALL #298 MOMENT OF SILENCE #299 COMMUNICATIONS #300 PROPOSED AMENDMENTS TO THE AGENDA #301 SUPERINTENDENT S REPORT I. CALL TO ORDER Mr. Frank Riney, Chairperson, called the meeting to order. II. ROLL CALL All Board members were present. Superintendent Mike Gray and Recording Secretary Peggy Inklebarger were also present. III. MOMENT OF SILENCE The Board observed a moment of silence. IV. COMMUNICATIONS There were no communications from the Board. V. PROPOSED AMENDMENTS TO THE AGENDA There were no proposed amendments to the agenda. VI. SUPERINTENDENT S REMARKS VI-A. Superintendent s Report Mr. Gray welcomed everyone to the meeting and updated the Board on current activities. DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 177
VI-B. Recognition of Cross-Country Sixth-Grade and Under State Champions The Board and Interim Superintendent Mike Gray recognized the Burns Middle School girls cross-country team for winning the state championship in the category of sixth-grade and under. The Board presented each student with a token of congratulations. VI-C. Recognition of KMEA All-Sate Band and Chorus On behalf of the Board, Mr. Frank Riney recognized the All-State Choir and Orchestra students. VI.B.3 ACDA All-State Chorus Board Members and Superintendent Mike Gray presented a token of appreciation and extended congratulations to Samantha McCain, a student at Apollo High School, who was recently honored by the American Choral Directors Association. VI-B.4 Knowledge Master Open State Championship The Daviess County High School academic team won the state championship in the Knowledge Master Open in early December. This is a very rigorous and competitive event and this championship marks only the second time a DCPS team has won the state level in the high school division. Students received a token of appreciation from Board members and Superintendent Mike Gray. VI-C. Whitesville Elementary School Presentation Whitesville Elementary is in its 4th year of our PLC work. The academic success has been amazing since our work began and we attribute that to our PLC work. We look at the child as a whole and reach out for their academic needs, social needs, and have programs in place to develop service oriented leaders. The leadership team from Whitesville Elementary shared highlights from their PLC work. Cindy Appleby, Principal, shared data about the academic success that the PLC work has brought to our school. Lori Elder, staff developer highlighted leadership opportunities for students and how we encourage service work to the community. Jeremy Cole, guidance counselor, introduced Whitesville student, DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 178
Tyler Logsdon, and together they shared programs that allow students to work with caring, mentoring adults outside of classroom time that help to address the second over arching goal of Daviess County Public Schools. Tyler demonstrated a project that he had made in the Boys Club Program at Whitesville. VII. PUBLIC COMMENT There was no public comment. VIII. REPORTS VIII-A. TREASURER S REPORT Matt Robbins presented the Treasurer s Report with a balance in cash and securities on December 31, 2012 of $13,594,652.27. GF Fund Balance-December 1, 2011 $10,015,033.34 Total Receipts $9,492,594.07 Total Available for Expenditures $19,507,627.41 Total Expenditures $5,912,975.14 GF Fund Balance-December 31, 2011 $13,594,652.27 The Treasurer s report passed with a motion by Mr. Mike Clark and a second by Ms. Merritt Bates-Thomas. All Board members voted in favor of the motion. VIII-B. INSTRUCTIONAL REPORT Ms. Jana Beth Francis reviewed the Community Campus instructional report information with the Board. #302 PUBLIC COMMENT #303 APPROVED TREASURER S REPORT Ms. Dianne Mackey made a motion to approve the instructional report and Ms. Merritt Bates-Thomas seconded. All board members voted in favor of the motion. IX. CONSENT AGENDA Mr. Frank Riney, Chairperson of the Daviess County Board of Education, entertained a motion to approve the consent agenda. Ms. Merritt Bates-Thomas made a motion to approve the consent agenda and Dr. Randy King seconded. There was an affirmative vote by all board members. Consent Agenda Items are outlined below: DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 179
IX-A. Consider Approval of New Positions No new positions. IX-B. Consider Approval of Leaves of Absence Daviess County Board of Education policy requires employees who are requesting a leave of absence to make a written request. #263 INSTRUCTIONAL REPORT The Board approved the following Leaves of Absence: #264 APPROVED CONSENT AGENDA DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 180
DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 181
IX-C. Consider Approval of Emergency Certificates for Teachers and Substitute Teachers. Approved the following Full-Time Emergency Certificates: None Approved the following Emergency Substitute Teachers: Amanda Brown Stacy Coomes Christianne Elder Sarah Flaim Chelsea Gaddis Michael Gipson Kara Gilbert Jamie Hagan Kaitlyn Hofer Sara Johnson Jennifer Keener Ben Martin Jamie McLaughlin Andrea Millay Kate Mischel Dudley Mitchell Matt Mohon Meredith Walls Jessica Whitehouse Sondra Williams Laura Winters David Wolfe Lindsey Montgomery DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 182
IX-D. Consider Approval of Out-of-State Overnight Field Trips Approved the following trips: 1) Burns Middle Student Council to attend events in Chattanooga, TN, March 21-23, 2012 IX-E. Consider Approval of School Fundraisers Approved fundraisers for the following schools: Audubon Elementary School Burns Middle School Apollo High School Daviess County High School IX-F. Consider Approval of the Nonresident Contracts for 2012-13 School Year (DCPS students attending other school district) Approved the nonresident contracts for 2012-13. IX-G. Consider Approval of a Contract with Daviess County Parks and Recreation This is our annual contract agreement with Daviess County Parks and Recreation for use of our ball fields located at Beacon Central, Burns, Country Heights, Highland, Meadow Lands, Sorgho, Southern Oaks, Utica and West Louisville. Approved the Contract with Daviess County Parks and Recreation to continue use of ball fields. IX-H. Consider Approval of the December 13, 2011 Board Meeting Minutes Approved the December 13, 2011 Board Meeting Minutes. IX-I. Consider Approval of December 15, 2011 Board Luncheon Minutes Approved the December 15, 2011 Board Minutes X. ACTION ITEMS X-A. Consider Approval of Bills Mr. Matt Robbins recommended the Board approve the bills as follows: Payroll $8,891,557.82 General Fund $1,269,378.82 Special Revenue Fund $104,765.99 DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 183
Technology Fund $147,827.23 Construction Fund $154,858.25 Debt Service Fund $512,336.02 Food Service Fund $220,406.63 After School Program Fund $5,439.87 Warrant Total $11,306,570.63 Mr. Mike Clark moved to approve the recommendation and Ms. Merritt Bates-Thomas seconded. Board members Mackey, Bates-Thomas, King and Clark voted in favor of the recommendation. Board member Riney disqualified. X-B. Consider Approval of Board Meeting Dates (July 1, 2012 June 30, 2013) Per Board Policy 01.42 the Board meetings shall be held on the third Thursday of each month at 6:00 p.m. at the Central Office. If for any reason the Board schedules a regular meeting other than the third Thursday, the date must be approved on the yearly schedule of Board meetings and announced to the media. Due to schedules and KDE deadlines, it is necessary to have some meetings on the 4 th Thursday. Mr. Gray recommended the Board adopt the schedule as presented. Merritt Bates-Thomas moved to approve the Board meeting schedule and Mike Clark seconded. Voting yes: All Board members. #265 APPROVED BILLS X-C. CONSIDER APPROVAL OF BOARD POLICY #05.48 (WEAPONS) Mr. Mike Gray recommended the Board approve revisions to Policy # 05.48 (Weapons). This policy was presented for first reading at the December 15, 2011 Board meeting. Dr. Randy King moved to approve the recommendation and Ms. Merritt Bates-Thomas seconded. Voting in favor of the motion: All Board Members DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 184
X-D. CONSIDER APPROVAL OF REVISIONS TO POLICIES (03.1327, 03.2327, 05.31, 06.221, 09.4232 AND 10.5) We were recently notified that our Board policies and procedures do not adequately reflect that Daviess County Public Schools is tobaccofree. Revisions were made to include specific wording so we will be considered a tobacco-free district. Policy 01.5 allows for an emergency reading of policies if so declared in the minutes. #266 APPROVED 2012-2013 BOARD MEETING DATES Mr. Mike Gray recommended the Board approve revisions to the above policies in one reading since the district practice of no tobacco use is already in place. Mike Clark moved to approve the policy revisions and Randy King seconded. All Board members voted in favor of the motion. X-E. CONSIDER APPROVAL OF THE 2012-2013 DRAFT BUDGET By January 31 of each year the Board is required, by law, to review expected receipts and expenditures for the upcoming fiscal year. #267 APPROVED REVISION TO POLICY # 05.48 (WEAPONS) At this point, we do not have definitive information regarding the 2012-13 SEEK revenue nor the COLA, if any, to be set by the Legislature in the upcoming regular session. Therefore, this budget represents a continuation budget of the 2011-12 budgeted revenues and expenses. Following the legislative session, we will update the budget for the 2012-13 SEEK forecast and any related salary adjustments. The Tentative Working Budget will be presented to the Board at the May 17, 2012 meeting. Fund 2 (Grant Fund) & Fund 360 (Construction Fund) are not required in the draft budget. Ms. Merritt Bates-Thomas moved to approve the recommendation and Mike Clark seconded. Voting yes: Riney, Mackey, Bates-Thomas, King and Clark #268 APPROVED X-F. CONSIDER APPROVAL OF UTICA ELEMENTARY SURPLUS PROPERTY SALE The Board had previously approved Utica Elementary as surplus property and agreed to sale the property by sealed bids. Bids were opened December 27, 2011 at 10:00 a.m. and two bids were received. DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 185
REVISIONS TO POLICIES (03.1327, 03.2327, 05.31, 06.221, 09.4232 AND 10.5) Mr. David Humphrey recommended the Board approve the sale of Utica Elementary property to Thompson Farms for the sum of $40,000.00. Dr. Randy King moved to approve the recommendation and Mr. Mike Clark seconded. There was an affirmative vote by all board members. XI. DISCUSSION ITEMS There were no discussion items. XII. INFORMATION ITEMS XII-A. Personnel Report The personnel report is a written report of all personnel actions taken by the Superintendent since the last regular monthly board meeting. #269 APPROVED THE 2012-2013 DRAFT BUDGET #270 APPROVED UTICA ELEMENTARY SURPLUS PROPERTY SALE DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 186
#271 DISCUSSION ITEMS #272 INFORMATION ITEMS DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 187
XII-B. Construction Report David Humphrey, Director of Maintenance, Buildings and Grounds, updated the Board on current construction projects. XIII-C. Report of Field Trips This is a written report of field trips. Cost is covered by approved school travel budgets, fundraisers, and parent support. 1) AHS Wrestling will attend a tournament at Ft. Knox High School, January 27-28, 2012 2) AHS - Wrestling will attend the regional tournament in Caldwell County, February 10-11, 2012 3) AHS - Academic Team will attend the Governor's Cup Regional meet at Meade County, February 17-18, 2012 4) AHS - Swim Team will attend State Championship in Louisville, KY, February 23-25, 2012 5) AHS - Eaglettes will attend State Dance Competition in a Kentucky destination pending announcement of location, February 24-25, 2012 6) DCHS - Pantherettes will attend the State Dance Competition in Frankfort, KY, February 24-25, 2012 7) AHS - Academic Team will attend the State Governor's Cup meet in Lexington, KY, March 10-12, 2012 8) DCHS - Y Club will attend the Kentucky United Nations Assembly in Louisville, March 18-20, 2012 9)DCHS - STLP will attend a leadership program in Lexington, KY, March 2012 10) AHS - Softball will participate in a tournament at Greenwood High School in Bowling Green, KY April 20-21, 2012 DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 188
XII-D. Report of Grants Received Reported the following grants: $730,285 River Region Special Ed Coop $ 4,360 Carl Perkins Voc & Tech (2011 carry-forward funds) XII-E. Review of Facts Books A copy of the Facts Book was presented for information only. XII-F. Advancing Student Achievement to Proficiency KSBA/Daviess County Report A copy of this report was presented for information only. XII-G. Review of Revision to Procedure #05.3 AP.1 (Community Use of School Facilities) We were recently notified that our Board policies and procedures do not adequately reflect that Daviess County Public Schools is tobaccofree. Revisions should be made to include specific wording so we will be considered a tobacco free district. The Board reviewed the revisions to Procedure #05.3 AP.1. Procedures do not require board approval. XIII. CLOSED SESSION In accordance with KRS 61.810, Section (1) (c) Chairperson Riney entertained a motion to enter into closed session for the purpose of discussing proposed or pending litigation. Ms. Merritt Bates-Thomas moved to enter into closed session and Randy King seconded. All members voted in favor of the motion. XIV. RETURN TO OPEN Merritt Bates-Thomas moved to return to open session and Dr. Randy King seconded. Voting yes: All Board members XV. OTHER BUSINESS Mr. Phil Eason, Leadership Strategies, met with the Board members to prepare Superintendent Search Criteria. XVI. ADJOURN Ms. Merritt Bates-Thomas moved to adjourn and Mr. Mike Clark seconded. Voting yes: Riney, Mackey, Bates-Thomas, and Clark Note: Dr. King had to leave prior to adjournment. DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 189
Respectfully submitted, Mr. Frank Riney, Board Chairperson Mr. Mike Gray, Superintendent, Board Secretary #273 CLOSED SESSION #274 RETURN TO OPEN #275 OTHER BUSINESS #276 ADJOURN DCBE MINUTES JANUARY 19, 2012 6:00 P.M. PAGE 190