MINUTES BRANTHAM PARISH COUNCIL MEETING Wednesday 07 September 2016, 7.30pm held at Brantham Village Hall PRESENT: Cllrs R Candy (RC), C Elliot (CE), J Heywood (JH), A McCraw (AM), C Phillips (CP), P Saward (PS) CHAIRPERSON: L Dunnett (LD) IN ATTENDANCE: S Keys (Clerk), P Smith (RFO), 1 member of the public. Cllr H.Steer joined the meeting at approximately 8pm. PC 09.16.01 OPENING The Chairman declared the meeting open at 7.30 pm and thanked all for attending. A statement was read out indicating that, in accordance with legislation, the public and councillors were permitted to film, record, photograph or use social media in order to report on the proceedings of the meeting. A full transcript is available from the Clerk. PC 09.16.02 APOLOGIES Council noted that apologies for absence had been received from District Cllr. D. Wood and Cllrs. M Amoss (MA), L Laws (LL), J Pearce (JP), J Van Der Toorn (JVDT) PC 09.16.03 DECLARATION OF INTEREST AND LOCAL NON-PECUNIARY INTERESTS There were no local non-pecuniary interests declared for the Agenda under discussion. There were no gifts of hospitality exceeding 25 declared. There were no requests for dispensations for the Agenda under discussion PC 09.16.04 PARISH COUNCIL MEETING MINUTES The minutes of the meeting on 06 July 2016 were approved and signed as a true record. PC 09.16.05 ACTION POINTS FROM PARISH COUNCIL MEETING ON 01 JUNE 2016 MINUTE NO. PC 06.16.19 (1) ACTION Circulate copies of the CEP to Councillors CEP is currently being finalised and will be circulated when complete Inform businesses of decision re: award of contract for Ground Maintenance work Page 1 of 8 DISMISSED/ ONGOING Ongoing
(1) (1) (1) (2) (2) (2) Completed Proceed with LED pilot project The Clerk confirmed that JP has informed SCC that the PC would like to proceed. Next steps from SCC are currently awaited. Arrange payment to VHMC for disabled toilet project Completed Update banking standing orders in line with new pay Completed, however Clerk confirmed that the SO for the RFO had not been put back in place and therefore she would be paid by cheque this month Request reduction to the bill from APL due to non-installation of Goal Post This request has been made, however a response from APL has not been received Discuss fencing options for GPL Play area with P. Wainwright P. Wainwright has agreed to provide a quote for this work Quote for new sign at GPL Play area to be requested from Realise Futures To be completed Ongoing PC 09.16.06 PUBLIC SESSION The public session included: A report from AM on the following issues: o Devolution consultation is now complete. The next stage is ratification in preparation for the election next year. o Accomodation a move to Endeavour House in Ipswich is being considered for Babergh and Mid Suffolk District Councils. Comments from a local resident on the following issues: o The path alongside the road from the Kebab Van to the white bridge is very overgrown and hazardous ACTION: Clerk to ask SCC to cut this back o The footpath from the roundabout towards Brantham Mill is becoming overgrown again ACTION: Clerk to ask SCC to cut this back, copied to DW PC 09.16.07 FINANCE REPORT (for financial details see Appendix A at the end of the minutes) The RFO reported the following balances as on 31 August 2016: Current Account - 5000.00 Deposit Account - 87,702.45 Page 2 of 8
The schedule detailing the accounts awaiting payment was presented to Council for approval. Acceptance of the schedule was agreed by the Council. The schedule detailing the accounts paid since the last meeting was presented to Council and accepted. It was noted that the following income had been received since the last meeting; half of the rent from Braiswick of 75.00, bank interest in July of 4.67 and August of 4.32. The Budget to Actual Statement for the month ending 31st May 2016 was submitted and reviewed by the RFO. The Bank Reconciliation was not available for this meeting. PC 09.16.08 REPORTS FROM COMMITTEES AND REPRESENTATIVES 1. Finance Committee LD reported that at the Finance Committee meeting in August 2016 the Committee had reviewed the recommendations from the employment seminar attended by LD. Following this event it was agreed that the Committee would review the contracts held by staff at the next Finance Committee meeting. LD informed the Council that the Finance Committee would be commencing budget planning in the near future and any requests for projects should be submitted to the Finance Committee in time for that process. 2. Recreation Sub Committee CP updated that new swing seats are required for the swings at the Lower Playing Field Play area. These would be purchased by the Clerk and installed by P.Wainwright. LL is currently seeking quotes for the installation of the goalposts, and once this is completed an opening event for the new play area will be held. CP highlighted that P.Brackley had informed her that due to new equipment at the play area then costs of grass cutting would be increased. CP informed the Council that it would be a good idea to install metal sleeves around the posts of the new play equipment. AM proposed that the Clerk researches the options and purchases the most appropriate sleeves. This was seconded by LD and unanimously agreed by the Council. ACTION: Clerk to research and purchase metal sleeves for play equipment posts. 3. Planning Committee The BPC Planning Committee met on 24 August 2016 and considered the following applications: B/16/00967 Way-Back, Slough Road, Brantham Erection of single storey front extension and first floor extension, including raising of ridge height to provide first floor accommodation. BPC recommended approval, subject to the following; Page 3 of 8
o The location and block plans indicate that the eastern elevation of the property is sited directly upon the boundary line, this may affect the proposed second floor elevation and needs to be validated. o The application refers to a new dormer to the rear elevation; however the proposed elevation shows a two-storey flat roofed extension. It is requested that the dormer be set within the roof. B/16/01088 Gurdons, Stutton Road, Brantham, CO11 1PW. Erection of two-storey rear extension Recommended Approval 4. Village Hall Management Committee JH informed the Council that work has now started on the VH disabled facilities. The Frame is up, and work should be completed in a few weeks. The next film showing at the village hall will be Foster Florence Jenkins on 21 September 2016. A fundraising Jigsaw competition night is proposed for October. The Committee will next meet on 26 September 2016. 5. Contributions Sub Committee In the absence of LL the Clerk confirmed that a request had been received from the local Heartwatch Coordinator for the purchase of new difibrulator pads for the defibrulator held at Brantham Leisure Centre. AM proposed that the Council should pay the full cost of the pads, this was seconded by RC and unanimously agreed by the Council. ACTION: Clerk to arranged payment with M.Lomax 6. Footpaths Sub Committee CP informed the Council that leaflets about the consultation on changes to railway crossing footpaths in Brantham have been placed in the Brantham Co-op and The Crown Pub. A further consultation event is planned for Tuesday 13 September 2016 from 2pm til 7pm in Ipswich. CP, AM and CE would attend this meeting. 7. Legal Sub Committee AM informed the Council that D.Turner at Birketts had provided the Council with a list of documents held by them for the Council. AM stated that the lease with Brantham Leisure Centre would soon need to be reviewed, and confirmed that he would be seeking a meeting with P.Crowhurst to begin this process. 8. CEP Representative CE informed the Council that there had been one yellow warning about wind received in August 2016. The CEP now has 6 confirmed volunteers who will soon be undergoing training. The next step will be formal ratification of the CEP. 9. BLC Representative RC informed the Council that an AGM for Brantham Leisure Centre had been held on 23 July 2016, however due to an electronic error he had not been invited and therefore had not attended the meeting. Page 4 of 8
ACTION: Clerk to ask them to inform the Council of these meetings in the future. 10. Public Transport Representative nothing to report 11. SALC Representative The Chair confirmed that LL had attended the recent SALC meeting, and would provide an update at the next meeting. 12. SNT Representative CP informed the Council that there had been no meeting since the last meeting. CP stated that since these meetings always clash with the Planning Committee meeting, it was not always possible for her to attend and therefore she resigned from her position as SNT rep for the Council. The Chair extended thanks from the Parish Council for all of her hard work in this area. It was agreed that in future attendance at the meeting would be made by any lor who was able to attend. The next meeting will take place on 28 September 2016 at Brantham Leisure Centre. PC 09.16.09 CORRESPONDENCE TO NOTE/ACTION The Clerk reviewed the correspondence that had been received in May 2016 (copies had been circulated to Councillors prior to the meeting), Councillors noted the following: 1. An email from a local resident about a damaged dog waste bin at Cattawade. The Clerk confirmed that this has been repaired by P.Wainwright. 2. An email from a local resident about proposals for changes to the Brantham Sea Wall railway crossing SO2. Included for information. 3. A letter from SCC about the Annual Playground Inspection for 2016. The Clerk confirmed that she had informed SCC that Brantham would like to be added to this list. 4. An email from Constable Country Childcare about the need to expand their provision with a new building. The Chair confirmed that this had been discussed at Finance Committee and it had been agreed to seek a meeting with the Scout and Guide Group for an update on their plans for the future, and therefore plans for the future of the land that the Scout hut is sited on. 5. An email from a local resident about road noise alongside the A137. The Clerk informed the Council that she had responded to this email referring the gentleman to Suffolk County Council. PC 09.16.10 MISCELLANEOUS CORRESPONDENCE All miscellaneous correspondence by email had been forwarded to Councillors during the month. PC 09.16.11 INDUSTRIAL SITE UPDATE There had been no further developments since the last meeting, the formal notice of Outline planning permission having been granted that is currently still awaited. Page 5 of 8
PC 09.16.12 CONTROLLED CROSSING ON A137 The Clerk informed the Council that D.Wood has informed her that he is currently trying to arrange a meeting with SCC representatives to take this matter forward. PC 09.16.13 COMMITTEE MEMBERSHIP The Clerk reminded the Council that at the last meeting JVDT had resigned from his position on the Contributions Sub-Committee. Following discussion CP proposed that JH become a member of the Contributions Sub-Committee, this was seconded by AM and unanimously agreed by the Council. PC 09.16.14 DATE OF NEXT MEETING Wednesday 05 October 2016, 7.30pm at Brantham Village Hall. The meeting closed to the public at 8.57pm SIGNED DATED Page 6 of 8
ACTIONS MINUTE NO. ACTION Who PC 09.16.06 Report overgrown hedge along path towards the White Bridge to Clerk SCC PC 09.16.06 Report overgrown hedge from Cattawade towards Brantham Mill Clerk PC 09.16.08 (2) Research and purchase sleeves for play equipment posts at GPL Clerk Play area PC 09.16.08 (5) Arrange payment for defibrulator pads Clerk PC 09.16.08 (9) Ask BLC to inform BPC when an AGM will be held in the future Clerk Page 7 of 8
FINANCE REPORT APPENDIX A ACCOUNTS AGREED FOR PAYMENT Chq/Debit NET VAT TOTAL Powers Used Card/SO Parish Clerk Salary SO 784.09 784.09 LGA 1972 Parish Clerk Office SO 20.00 20.00 LGA 1972 Responsible Finance Officer Salary 003157 139.99 139.99 LGA 1972 Phil Wainwright Litter Picker SO 157.73 157.73 Open Spaces Act 1906, ss.9 and 10 Deborah Scarff Litter Picker SO 193.47 189.56 Open Spaces Act 1906, ss.9 and 10 B.M.L Maintenance Payment SO 332.00 332.00 Public Health Act 1875, s.164 P. Brackley Grounds maintenance 003151 990.00 990.00 Public Health Act 1875, s.164 P. Wainwright Repair of dog litter bin and staining of bench at Cattawade Street 003152 100.00 100.00 General Power of Competence Localism Act 2011 ss. 1-8 Realise Futures Signs for Palfrey Heights and Temple Pattle Councillor Expenses Liz Dunnett mileage SALC Subscriptions for 2015/16 Colin Orman Grounds maintenance July 2016 003153 147.92 29.58 177.50 General Power of Competence Localism Act 2011 ss. 1-8 003154 37.20 37.20 LGA 1972 003155 769.00 769.00 LGA 1972 003156 426.00 426.00 Public Health Act 1875, s.164 ACCOUNTS PAID SINCE THE LAST MEETING B&Q (purchase of cement as payment for borrowing of pressure washer) Chq/Debit Card/SO NET VAT TOTAL Powers Used Debit card 47.30 47.30 General Power of Competence Localism Act 2011 ss. 1-8 RECEIPTS RECEIVED SINCE THE LAST TOTAL MEETING Braiswick - rent 75.00 Interest (July) 4.67 Interest (August) 4.32 Page 8 of 8