1 of 11 Meeting Meeting Notice A Regular Monthly Meeting of the Board of Education was held at the Superintendent s Office on the above date. The meeting was called to order at 7:38 PM by Ms. Shelkin. Ms. Shelkin led those present in the Pledge of Allegiance and read the Open Public Meetings announcement as follows: The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Oakland Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted on May 15, 2017 in the Municipal Building, the Board Offices, all school offices and copies sent to newspapers serving Oakland: The Record and The Herald News. The Board reserves the right to limit public discussion of personnel items, so as to preserve individual privacy. The Board appreciates the concerns and comments expressed by the public and will take them into consideration. However, please remain advised that, neither the Board nor the administration may comment on or respond to public inquiries or statements regarding any internal personnel matters involving a District employee. Please be further advised that there is no privilege or qualified privilege with regard to any statements that you make before the Board of Education. Furthermore, in addition to their respective rights to privacy, employees of this school district retain all rights regarding defamation and slander according the laws of New Jersey. Persons wishing to speak must, upon being recognized, rise, sign in, and state their names and addresses. Each speaker shall be limited to two minutes. A speaker who has not finished in the allotted time will be directed by the presiding officer to summarize quickly and relinquish the floor within 30 seconds. Roll Call The following members were present: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Also present were Dr. Gina M. Coffaro, Superintendent of Schools, Ms. Rachel DeCarlo, Board Secretary/ Business Administrator and two members of the public.
Report of the Superintendent of School BOARD OF EDUCATION 2 of 11 Recognition Mr. James Gaffney Selected to serve as a new member of the New Jersey School Board Association s School Security Task Force. Mr. Robert Jacod & Mr. Joseph Tumminia for their outstanding work during the Nor easter Storm along with their untiring custodial team Dr. Coffaro thanked Mr. Charlie Wolff The Proposed 2018/2019 School District Budget Public Hearing Monday, March 26, 2018 6:00 PM Valley Middle School Annual School Election Tuesday, April 17, 2018 2:00-8:00 PM Police Officer will be present at Each school while children in school. Audience Participation Mr. Scerbo moved and Mr. Gaffney seconded to approve motion to open meeting for public comment on the Agenda of this meeting. On a roll call vote: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. None Mr. Scerbo moved and Mr. Gaffney seconded to approve motion to close meeting for public comment on the Agenda of this meeting. On a roll call vote: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Minutes Work Session Ms. Cooper moved and Mr. Gaffney seconded to approve the minutes 2/13/18 of the Work Session of February 13, 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Executive Session Ms. Cooper moved and Mr. Gaffney seconded to approve the minutes 2/13/18 of the Executive Session of February 13, 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried.
3 of 11 Minutes (continued) Regular Monthly Ms. Cooper moved and Mr. Gaffney seconded to approve the minutes 2/13/18 of the Regular Monthly Meeting of February 13, 2018. On a roll call AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Executive Session Ms. Cooper moved and Mr. Gaffney seconded to approve the minutes 2/13/18 of the Executive Session of February 13, 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Buildings & Grounds Safety Drills Ms. Cooper moved and Mr. Gaffney seconded to approve the safety drill report for the month of February. On a roll call vote: AYES: Heights Boiler Replacement Ms. Cooper moved and Mr. Gaffney approve the attached Resolution awarding the contract for the Boiler Replacement Project at Heights Elementary School to Industrial Cooling Corporation in the amount of $412,100. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Manito Bathroom Ms. Cooper moved and Mr. Gaffney approve the submission of the Upgrade application for the Bathroom Upgrade Project at Manito Elementary School, State Project #3760-060- 18-1000 by LAN Associates, Engineering, Planning, Architecture, Surveying Inc. to the New Jersey Department of Education. This project is not included in the District s Long Range Facilities Plan and the District will amend the Plan. The project will be submitted as an Other Capital Project and the District will not be seeking State aid. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Heights Bathroom Ms. Cooper moved and Mr. Gaffney approve the submission of the Upgrade application for the Bathroom Upgrade Project at Heights Elementary School, State Project #3760-050- 18-2000 by LAN Associates, Engineering, Planning, Architecture, Surveying Inc. to the New Jersey Department of Education. This project is not included in the District s Long Range Facilities Plan and the District will amend the Plan. The project will be submitted as an Other Capital Project and the District will not be seeking State aid. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried.
4 of 11 Cafeteria Cafeteria Report Bills List Personnel Substitutes Conferences/ Workshops Leaves Without Pay Daniel Esposito Denise Nicolosi Ms. Cooper moved and Mr. Gaffney seconded to approve the cafeteria report for the month of February 2018. On a roll call vote: AYES: Ms. Cooper moved and Mr. Gaffney seconded to approve the cafeteria report for the month of March 2018. On a roll call vote: AYES: Mr. Gaffney moved and Mr. Scerbo seconded to approve the appointment of the following daily substitute personnel, including teachers, nurses, teacher aides, playground/cafeteria aides, secretaries, vehicle drivers, technology aides and custodians for the 2017/2018 school year, subject to New Jersey Department of Education Criminal History Review (NJSA 18A:6-7.2) and Chemical Screening, if newly employed by the District, as per the attached lists. Ms. Shelkin. Motion carried. Mr. Gaffney moved and Mr. Scerbo seconded to approve staff participation in professional conferences/workshops outside the District, as per the attached. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Mr. Gaffney moved and Mr. Scerbo seconded to approve the requests for leave without pay, as per the attached. On a roll call vote: AYES: Mr. Gaffney moved and Mr. Scerbo seconded to rescind the appointment of Mr. Daniel Esposito as a Full Time Aide at Heights Elementary School. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Mr. Gaffney moved and Mr. Scerbo seconded to amend the start date of Ms. Denise Nicolosi as a Long Term Substitute Education Media Specialist to March 1, 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. ABSENT: Mr. Mazzilli.
5 of 11 Personnel (continued) Diana Gagliano Mr. Gaffney moved and Mr. Scerbo seconded to accept the resignation/retirement of Ms. Diana Gagliano, Vehicle Driver, effective June 30, 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Filomena Pelish Christa Anoll Brittany Pobanz Angelo Armagno Mr. Gaffney moved and Mr. Scerbo seconded to approve an additional 15 minutes per day for Ms. Filomena Pelish, Student Aide, extending her work day to 12:45. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. ABSENT: Mr. Mazzilli. Mr. Gaffney moved and Mr. Scerbo seconded to approve Ms. Christa Anoll, Behaviorist, for an increase in hours from 18 to 30 hours per week, at a cost of $85 per hour, upon submission of an approved voucher. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Mr. Gaffney moved and Mr. Scerbo seconded to approve the request for Ms. Brittany Pobanz, Teacher at Manito Elementary School, for FMLA staring on or about May 23, 2018 using 22 sick days through June 22, 2018, paid with benefits. Ms. Pobanz will start NJFLA, unpaid with benefits, beginning on September 1, 2018 through November 23, 2018. Ms. Pobanz plans on returning to work on November 26, 2018. Ms. Shelkin. Motion carried. Mr. Gaffney moved and Mr. Scerbo seconded to approve the appointment of Mr. Angelo Armagno as a Full Time Aide at Heights Elementary School for the remainder of the 2017/2018 school year. Mr. Armagno s start date is contingent upon satisfactory completion of all employment obligations. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. ABSENT: Mr. Mazzilli. Karen Mastrofilipo Mr. Gaffney moved and Mr. Scerbo seconded to amend the return date of Ms. Karen Mastrofilipo from April 26, 2018 to April 19, 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Mentoring Program Mr. Gaffney moved and Mr. Scerbo seconded to approve the Novice Teacher Mentoring Program, as per the attached list. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried.
6 of 11 Personnel (continued) PM Workshop Mr. Gaffney moved and Mr. Scerbo seconded to approve Mr. Robert Advisors Albano and Mr. Ryan Gilligan as PM Workshop Advisors for the 2017/2018 school year as per the contractual agreement of $57.08 per 1.5 hour session, upon submission of an approved voucher. Ms. Shelkin. Motion carried. Field Trips HIB Report REVISED 17/18 School Calendar Ms. Cooper moved and Mr. Gaffney seconded to approve the field trips for students in the Oakland School District for the 2017/2018 school year, as per the attached. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. ABSENT: Mr. Mazzilli. Ms. Cooper moved and Mr. Gaffney seconded to approve the HIB Report for the period of February 14, 2018 through, as follows: Number of HIB Investigations - 1 - Number of Affirmed HIB Incidents - 0 Ms. Shelkin. Motion carried. Ms. Cooper moved and Mr. Gaffney seconded to approve the REVISED 2017/2018 School Year Calendar. On a roll call vote: AYES: 2018/2019 Ms. Cooper moved and Mr. Gaffney seconded to approve the School Calendar 2018/2019 School Year Calendar. On a roll call vote: AYES: Frost Valley Ms. Cooper moved and Mr. Gaffney seconded to approve the Grade 7 Grade 7 Trip Environmental Education Overnight Trip to Frost Valley YMCA in Claryville, NY, departing from Valley Middle School on October 3, 2018 and returning on October 5, 2018. On a roll call vote: AYES: Special Education Orton Gillingham Instruction Mr. Gaffney moved and Mr. Scerbo seconded to approve Orton Gillingham Instruction for one elementary student for 2.5 hours per week for the remainder of the school year. On a roll call vote: AYES:
7 of 11 Special Education (continued) Sage Day School Mr. Gaffney moved and Mr. Scerbo seconded to approve the placement of one student at Sage Day School for the remainder of the 2017/2018 school year at a cost not to exceed $22,968.50. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Sage Day School Mr. Gaffney moved and Mr. Scerbo seconded to approve the placement of one student at Sage Day School for the remainder of the 2017/2018 school year at a cost not to exceed $22,968.50. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Finance 2018/2019 Mr. Scerbo moved and Ms. Cooper seconded that it be resolved that School Year the Oakland Board of Education adopt the following tentative School Budget District Budget for the 2018-2019 School Year for submission to the voters and hereby authorizes the School Business Administrator to submit the proposed budget and required supporting documentation to the Bergen County Superintendent of Schools for approval: Budget Local Tax Levy Total General Fund $32,558,761 $28,976,880 Total Special Revenue Fund $ 409,408-0- Total Debt Service Fund $ 348,466 $ 229,987 Totals $33,316,635 $29,206,867 Note: As stated, this is the Tentative Budget figure, which may increase, decrease, or remain unchanged between the date of this resolution and the Board's Public Hearing. Be it further resolved that the Oakland Board of Education is requesting the use of Health Insurance Adjustment in the amount of $273,587 to offset the increase in the cost of health insurance and Be it further resolved that $52,439 will be taken from the District s Emergency Reserve to address certain items in the district that with replacement will increase the security of our schools and Be it further resolved that a withdrawal will be made from the Capital Reserve fund in the amount of $1,577,868 for repairs and replacements contained in the district s Long Range Facilities Plan. Ms. Shelkin. Motion carried.
8 of 11 Finance (continued) District Tax Levy Mr. Scerbo moved and Ms. Cooper seconded that it be resolved that FY 2018-2019 there should be raised for General Fund School District Tax Levy $28,976,880, for the ensuing FY 2018-2019 School Year. Ms. Shelkin. Motion carried. Payroll Board Secretary Certification Mr. Scerbo moved and Ms. Cooper seconded to approve the February 2018 certified gross (net & agency) payroll in the amount of $1,789,216.19, as per the attached. On a roll call vote: AYES: Mr. Scerbo moved and Ms. Cooper seconded to approve the Board Secretary s certification to the Oakland Board of Education that, as February 13, 2018 no line item account has encumbrances and expenditures, which, in total, exceed the line item appropriation in violation of NJAC 6A:23A- 16.10(c)3; and further, Approve the Oakland Board of Education s certification that, after a review of the Board Secretary s and Board Treasurer s monthly financial reports and the advice of District officials, there is no reason to doubt that any major account or fund has been over- expended in violation of NJAC 6A:23A- 16.10(c)4. On a roll call vote: AYES: Bills List Mr. Scerbo moved and Ms. Cooper seconded to approve the payment of the attached list of bills with the run dates of, which in proper legal form and subject to audit, provided funds are available in their respective accounts. On a roll call vote: AYES: Board Secretary s Mr. Scerbo moved and Ms. Cooper seconded to approve the Board Report Secretary's Financial Report for the month of January 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. Treasurer of School Monies Mr. Scerbo moved and Ms. Cooper seconded to approve the Treasurer of School Monies Report for the month of January 2018. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried.
9 of 11 Finance (continued) Budget Transfers Mr. Scerbo moved and Ms. Cooper seconded to approve the school year Budget appropriation transfers for January 2018, as per the attached list. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. 2018 Chrysler Mr. Scerbo moved and Ms. Cooper seconded to approve the purchase Pacifica Van of a 2018 Chrysler Pacifica 5 passenger van, in the amount of $27,113, from Route 46 Jeep Chrysler, Little Falls to replace Van #60 that is currently used to transport students but is being taken out of service. Ms. Shelkin. Motion carried. Travel Expenses Mr. Scerbo moved and Ms. Cooper seconded to approve the following: WHEREAS, the Oakland School District Board of Education recognizes school staff and Board members will incur travel expenses/ conference expenditures related to and within the scope of their current responsibilities and for travel that promotes the delivery of instruction or furthers the efficient operation of the school district; and WHEREAS, N.J.A.C. 6A:23B- 1.1 et seq. requires Board members to receive approval of these expenses by a majority of the full voting membership of the Board and staff members to receive prior approval of these expenses by the Superintendent of Schools and a majority of the full voting membership of the Board; and THEREFORE, BE IT RESOLVED, the Board of Education approves all travel not in compliance with N.J.A.C. 6A:23B- 1.1 et seq. as being necessary and unavoidable as noted on the approved Board of Education Out of District Travel and Reimbursement Forms; and BE IT FURTHER RESOLVED, the Board of Education approves travel and related expense reimbursements in accordance with N.J.A.C. 6A:23B- 1.2(b), to a maximum expenditure of $81,595 for all staff and Board members. Ms. Shelkin. Motion carried.
10 of 11 Audience Participation Mr. Scerbo moved and Mr. Gaffney seconded to open meeting to public participation. On a voice vote: ALL AYES. The Board thanks the entire custodial team for their hard work during the storms. TJ Downey questioned security in schools. He is in favor of having an armed officer in the buildings. Captain Sanzari can consider Police presence in schools. Considering that Oakland has two school districts could be problematic. Charlie Wolff having an armed presence can have a big change. Today s MD shooting too early to tell exactly what happened. TJ Downey feels an armed officer would be the best deterrent. Charlie Wolff usually the shooter has knowledge of the school, not a random act. Spoke about the types of drills which are State mandated. Build redundancy into emergency notification. John Scerbo we have put a lot of thought and money into increasing the security of schools. TJ Downey a lot of schools have armed officers. Carita Shelkin feels very comfortable with district security procedures. TJ Downey asked Captain Sanzari if he was in favor of having armed officer in schools. Captain Sanzari replied that he would like to see a stronger relationship between police and schools. Ms. Shelkin moved and Mr. Scerbo seconded to close meeting to public participation. On a voice vote: ALL AYES.
11 of 11 Executive Session Ms. Shelkin moved and Mr. Scerbo seconded to enter Executive Session. On a roll call vote: AYES: Ms. Cooper, Mr. Gaffney, Mr. Scerbo, Ms. Shelkin. Motion carried. ABSENT: Mr. Mazzilli Executive Session was entered at 8:15 PM Return to Open Session Ms. Cooper moved and Mr. Gaffney seconded to return to open session. On a voice vote: ALL AYES. Open Session was returned to at 9:00 PM Adjournment Mr. Scerbo moved and Ms. Cooper seconded to adjourn meeting. On a voice vote: ALL AYES. Meeting was Adjourned at 9:05 PM Respectfully submitted, Ms. Rachel DeCarlo Business Administrator/ Board Secretary