Passaic Valley Regional High School District #1 AGENDA Regular Meeting of the Board of Education
ROLL CALL OF MEMBERS PLEDGE OF ALLEGIANCE READING OF ANNOUNCEMENT PUBLIC NOTICE Order of Business In accordance with the provisions of the Open Public Meetings Act, the Board of Education of the Passaic Valley Regional High School District #1 issued notice of this meeting on January 10, 2017 by having the date, time and location of the meeting posted on the bulletin board of Passaic Valley High School, and sent to The North Jersey Herald News and The Record. Notice was also filed with the Township Clerk of Little Falls, the Borough Clerk of Totowa, and the Business Administrator of Woodland Park and sent to those persons requesting that such notice be mailed to them. PRESIDENT S REPORT ACKNOWLEDGMENT OF CORRESPONDENCE TO THE BOARD OF EDUCATION APPROVAL OF MINUTES OF PREVIOUS MEETING The minutes of the November 28, 2017 meeting will be presented for review and approval. STUDENTS OF THE MONTH REPORT OF THE SUPERINTENDENT Audit Presentation PV 8 th Grade World Language Program STUDENT REPRESENTATIVES TO THE BOARD OF EDUCATION CALL FOR MEMBERS OF THE PUBLIC TO BE HEARD Page 2
Education Committee 1. Report of HIB The Superintendent reports and requests approval of the following HIB investigation(s): Other Incident # Location Consequences Intervention Action Determination 1718-09 Classroom None none Not HIB 2. Report of Suspensions Nov. 21, 2017 through December 8, 2017 Suspension Grade Date Reason Days/Return S64-1718 11 11/21/17 Theft 2 / Nov 27, 2017 S65-1718 11 11/21/17 Cut 2 /Nov 27, 2017 S66-1718 11 11/21/17 Cut 1 / Nov 22, 2017 S67-1718 12 11/27/17 Vaping/Smoking/Tobacco Possession 3 / Nov 30, 2017 S68-1718 11 11/30/17 Disrespect to staff 2 / Dec 4, 2017 S69-1718 12 11/29/17 Continued willful disobedience 1 / Nov 30, 2017 S70-1718 9 12/1/17 Disrespect to staff 3 / Dec 6, 2017 S71-1718 10 12/1/17 Vaping/Smoking/Tobacco Possession 3 / Dec 6, 2017 S72-1718 12 12/1/17 Late 2 / Dec 1, 2017 S73-1718 9 11/28/17 Inappropriate Language to staff 4 / Dec 4, 2017 S74-1718 12 12/4/17 Other 2 / Dec 7, 2017 S75-1718 12 12/4/17 Fight 4 / Dec 11, 2017 S76-1718 12 12/4/17 Fight 4 / Dec 11, 2017 S77-1718 12 12/4/17 Inappropriate Language to staff 5 / Dec 12, 2017 S78-1718 10 12/5/17 Continued willful disobedience 2 / Dec 7, 2017 S79-1718 9 12/6/17 Other 1 / Dec 5, 2017 S80-1718 11 12/6/17 Disrespect to staff 2 / Dec 8, 2017 S81-1718 9 12/6/17 Other 1 / Dec 6, 2017 S82-1718 9 12/7/17 Inappropriate Language to staff 2 / Dec 11, 2017 S83-1718 10 12/7/17 Other 1 / Dec 11, 2017 3. Approval/ Paraprofessionals The Superintendent recommends approval of the following paraprofessionals effective 12/13/2017 through 6/30/18; not to exceed 29 hours, $16.00/hour, no benefits. Reem Mikhail Math Instructional Paraprofessional Page 3
Education Committee 4. Approval/Home Instruction The Superintendent, in consultation with the Administration, recommends approval of the following Home Instruction: Home Instruction ID Grade Location HI20-1718 12 Totowa HI21-1718 10 Totowa HI22-1718 12 Totowa HI23-1718 12 Woodland Park 1 2 5. Approval/Fundraiser(s) The Superintendent recommends approval of the following fundraiser(s): Department Advisor Event Date/Time/Location Purpose Future Drs of America Future Drs of America Dr. Iobst Dr. Iobst Dine and Donate (20%) Tissue Sale Dec 20, 2017 / Imperial 46, Woodland park, NJ Dec 4, 2017 -Jan 31, 2018 / In School Club to raise funds for Totowa First Aide Squad Sell tissues during cold and flu season to raise funds for Red Cross Hurricane Victims Fund. 6. Approval / Field Trips The Superintendent recommends approval of the following field trip(s): 1 2 Department Teacher Destination Date/Time/Location Purpose Social Studies Social Studies Donnelly Donnelly Museum of Jewish Heritage US Holocaust Memorial Museum Apr 19, 2018/ 7:30am-3pm/ 36 Battery Place, NYC, NY Feb 24, 2018/ 6:30am-10pm/ 36 Battery Place, NYC, NY Trip relevant to Holocaust & Genocide course. Guided tour of museum and meet with holocaust survivor. Approx 20 students + 2 staff Cost to BOE: Substitute(s) Required trip per articulation with Kean University. Approx 25 students + 3 staff Cost to BOE: Substitute(s) 7. Approval / Substitute Teachers The Superintendent recommends approval of the following substitute teachers effective November 29, 2017 through June 30, 2018. Michael Reddin Teachers Cert 100.00/per diem Page 4
Education Committee 8. Approval /Guidance Intern The Superintendent recommends approval for Ms. Erika Rios as a guidance intern starting January 2, 2018 through approximately end of March 2018. 9. Approval / November 2017 Student Attendance The Superintendent reports the following attendance for November 2017: Possible number of days school has been open 15.00 Possible number of days attendance 15.00 Days present 19,339.00 Days absent 1,002.800 Percent of attendance 95.1% Average daily attendance 1,226.42 Average daily enrollment 1,289.27 10. Approval / Job Description The Superintendent recommends approval of the following job descriptions (attach E-1): School Counselor Guidance Specialist Curriculum and Assessment Team Member Stipend Position Technology Team Member Stipend Position Academic Lab Supervisor Stipend Position Academic Lab Director Stipend Position 11. Approval / Supervisor of Career and Technical Education (CTE) The Superintendent recommends approval of Ms. Patricia Palmiere as the Supervisor of Career and Technical Education (CTE) at Passaic Valley Regional High School for the 2017-2018 school year. Start date pending release from current district and receipt of Criminal History Review. Compensation $90,000.00 prorated. 12. Approval / Reading Specialist The Superintendent recommends approval of Ms. Ana Radice as a Reading Specialist at Passaic Valley Regional High School for the 2017-2018 school year. Start date pending release from current district and receipt of Criminal History Review. Compensation Class 3, Step 10 ($72,200.00 prorated) of the PVEA contract. 13. Approval / Director of Student Personnel Services The Superintendent recommends approval of Ms. Tara Torres as the Director of Pupil Personnel Services at Passaic Valley Regional High School for the 2017-2018 school year. Start date pending release from current district and receipt of Criminal History Review. Compensation $90,000.00 prorated. Page 5
Education Committee 14. Approval / Medical Leave Heather Goethe The Superintendent recommends the Board of Education to approve the following medical leave of absence for Mrs. Heather Goethe, effective March 5, 2018 through November 2, 2018, returning November 5, 2018 as follows: Dates Coverage Amount of Time April 23- June 22, 2018 Federal Medical Leave Act 12 Weeks total Sept. 3 Sept. 21, 2018 NJ Family Leave Act March 5-March 16,2018 10 days Paid Sick Leave March 19-April 23, 2018 20 days Sept 24 Nov 2, 2018 Unpaid Leave of Absence Unpaid leave 15. Approval / Articulation Agreement with Berkeley College The Superintendent recommends approval of the dual enrollment articulation agreement with Berkeley College to take the following courses: Anatomy and Physiology (at PV) Foundation of Health Services (at Berkeley) Medical Terminology (at Berkeley) Page 6
Finance Committee 1. Discussion of 2017 Fiscal Year End Audit, Acceptance of Said Audit & Approval of the 2017 Fiscal Year End Corrective Action Plan WHEREAS, The Board of Education of the Passaic County Regional High School District #1 (the Board) caused an annual audit of the district s accounts and financial transactions to be conducted by a public school accountant for the 2016-2017 fiscal year pursuant to NJSA 18A:23; and WHEREAS, said Comprehensive Annual Financial Report and Auditor s Management Report for the fiscal year ended June 30, 2017, were filed in duplicate with the Office of the Commissioner on December 5, 2017, pursuant to NJSA 18A:23-3; and WHEREAS, a presentation of the audit with discussion of the district s fiscal status, audit findings and recommendations was made to the Board and public by the School Business Administrator at the Board Meeting of December 12, 2017; and WHEREAS, the presentation allowed for a public discussion of the audit results including the district s overall financial position, reserved, unreserved and excess surplus fund balances, and the three (3) audit findings and recommendations, at the Regular Board Meeting of December 12, 2017; and WHEREAS, the synopsis of the CAFR was available to the public at the December 12, 2017 board meeting with copies of the synopsis available at the offices of the School Business Administrator upon request; and WHEREAS, a Corrective Action Plan has been drafted and disseminated to the board and appropriate parties by the School Business Administrator addressing each of the three (3) audit recommendations presented in the Auditor s Management Report in response to their recommendations; and NOW THEREFORE BE IT RESOLVED, that The Board of Education of the Passaic County Regional High School District #1 accepts the June 30, 2017 audit and approves the Corrective Action Plan for the fiscal year ending June 30, 2017; and BE IT FURTHER RESOLVED, that the Board hereby incorporates the Synopsis of the Audit with each specific audit recommendation and the resulting Corrective Action Plan as part of the minutes of this meeting of December 12, 2017, and notes public discussion of same for the minutes; and BE IT FURTHER RESOLVED, that the School Business Administrator be directed to forward to the Executive County Superintendent the minutes together with two copies of the CAFR Synopsis, two copies of the Corrective Action Plan, and certified board minutes adopting the above items; and BE IT FURTHER RESOLVED, in accordance with the directive from the Department of Education, listed below are the audit findings and the corrective action of each audit recommendation: I. Administrative Practices and Procedures There are none. Page 7
(Continued) II. III. IV. Finance Committee Financial Planning, Accounting and Reporting It is recommended that: 1. Reconciling items on the general operating bank account reconciliation be reviewed and cleared of record. Corrective Action: Reconciling items on the general operating bank account will be reviewed and cleared of record. Bank reconciliations will continued to be reviewed on a monthly basis. School Purchasing Program There are none. School Food Services There are none. V. Student Body Activities VI. VII. VIII. IX. It is recommended that: 1. The cash receipt and disbursement ledger for the student activity and athletic accounts be reconciled with the respective bank accounts. Furthermore, pre-numbered receipts be utilized for cash receipts. Corrective Action: The cash receipt and disbursement ledger for student activity and athletic accounts will be reconciled to the respective bank accounts on a monthly basis. Pre-numbered receipts will be issued for cash receipts where applicable. Scholarship Fund There are none Application for State School Aid There are none Pupil Transportation There are none. Facilities and Capital Assets It is recommended that: 1. The deficit in the Capital Projects Fund be eliminated. Corrective Action: The Capital Projects deficit will be eliminated by Budget transfers and County approval. Page 8
Finance Committee 2. Approval of Monthly Bill List - December WHEREAS, N.J.S.A. 18A:19, Expenditure of Funds; Audit and Payment of Claims, provides Board of Education to make payments on claims for goods received and services rendered payable to the order of the person entitled to receive the amount after approval by the board; or in accordance with payrolls duly certified; or debt service or when provide by resolution approval by a person designated by the board, and WHERAS, the following bill lists are drawn from the Authorization checking account and is being presented to the board with the recommendation that it be paid (Attachment F-1): Date Check Numbers Total Amount 12/13/17 Pending $574,879.77 WHERAS, each claim or demand has been fully itemize, verified and audited as required by law in accordance with, N.J.S.A. 18A:19-2. NOW THEREFORE BE IT RESOLVED, that the Passaic Valley Regional High School Board of Education approves the above bill list from the Authorization checking account, and BE IT FURTHER RESOLVED, that the Passaic Valley Regional High School Board of Education authorizes the School Business Administrator to pay bills between board meetings if it is determined that a need arises prior to the next board meeting in accordance with Policy 6470 Payment of Claims. 3. Acceptance of the Board Secretary s Report, Cash Reconciler s Cash Report and the Board Secretary s Certification of Funds for the Month of November 2017 WHEREAS, N.J.A.C. 6A:23A-16.10 requires the Board Secretary and the Passaic Valley Regional High School Board of Education to certify that no budgetary line item account has been over-expended and that the sufficient funds are available to meet the District s financial obligation; and WHEREAS, N.J.A.C. 6A:23A-16.10 further requires the Passaic Valley Regional High School Board of Education receive and accept the monthly financial statements, the Board Secretary s Report and the Cash Reconciler s Cash report; and WHEREAS, attached (Attachment F-3) are the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending November 30, 2017 for the Board to accept; NOW THEREFORE BE IT RESOLVED, the Passaic Valley Regional High School Board of Education acknowledges receipt of and accepts the Board Secretary s Report and the Cash Reconciler s Cash report for the month ending November 30, 2017; and BE IT FURTHER RESOLVED, that the Board Secretary and the Board of Education certifies that no budgetary line item account has been overexpended and that there are sufficient funds available to meet the District s financial obligation. Page 9
Finance Committee 4. Approval of Payment of Cafeteria Invoices The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommends the Board approve payment of the following cafeteria invoices: Vendor Description Check # Amount Pomptonian Invoice #671-112417 5065 $ 29,118.97 Pomptonain Invoice #671-120117 5066 $ 5,506.46 5. Approval of Line Item Budget Transfers November 2017 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board approve the following line item transfers to include administrative cost budget transfers for the month of November 2017 as presented. (See Attachment F-4) 6. Acceptance of Financial Status Report November 2017 The Superintendent, in consultation with the School Business Administrator/Board secretary recommends the Board accept the Financial Status Report for the month of November 2017, as presented. (See Attachment F-5) 7. Acceptance of Revenue Report November 2017 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board accept the Revenue Report for the month of November 2017, as presented. (See Attachment F-6) 8. Approval for the Removal of Old Outstanding Checks School District s Payroll Checking Account June 30, 2017 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board approve to remove the following old outstanding checks from the school district s payroll checking account. Check # Amount 41189 $ 394.50 40056 $ 776.79 42767 $ 492.90 Page 10
Finance Committee 9. Approval Cooperative Pricing Agreements - Revised WHEREAS, the Board of Education of the Passaic County Regional High School District #1, authorizes administration to enter into a cooperative pricing agreements with: The Hunterdon County Educational Services Educational Services Commission of New Jersey (ESCNJ) formally (MRESC) Morris County Cooperative Council Somerset County Cooperative Pricing System Sussex County Regional Cooperative South Bergen Jointure Commission Region V (Cooperative in Bergen County) PEPPM Technology Bidding and Purchasing Program Elsinboro Township Board of Education NJPA Membership New Jersey Educational Computing Cooperative WHEREAS, these agencies conduct a certain function relating to the purchase of work materials and supplies for their respective jurisdictions during the 2017-2018 school year; and WHEREAS, the Board of Education of the Passaic County Regional High School District #1 encourages the use of shared services through State approved cooperative entities; and WHEREAS, the Board of Education of the Passaic County Regional High School District #1 encourages open public bidding for goods and services; and WHEREAS, the Board of Education of the Passaic County Regional High School District #1 recognizes the need for obtaining the most competitive and responsive bid for goods and/or services; and WHEREAS, the agencies is a Service Cooperative to allow participating governmental and municipal agencies to reduce the cost of purchased goods by leveraging their combined purchasing power at no cost; and WHEREAS, this resolution shall be known and may be cited as the Cooperative Pricing resolution of the Board of Education of the Passaic County Regional High School District #1; and WHEREAS, the agencies entering into contracts on behalf of the Board of Education of the Passaic County Regional High School District #1 shall be responsible for complying with the provision of the Local Public Contracts Law (N.J. S. 40A:11-1 et seq.) and all other provisions of the revised statutes of the State of New Jersey; and WHEREAS, pursuant to the provisions of N.J.S. 40A:11-11(5) the Board of Education of the Passaic County Regional High School District #1 is hereby authorized to enter into a Cooperative Pricing Agreement with the listed agencies for the purchase of work materials and supplies, as needed; and Page 11
Finance Committee (9 continued) THEREFORE, BE IT RESOLVED, that the Board of Education of the Passaic County Regional High School District #1is hereby authorizing the Purchasing Agent to enter into a cooperative pricing agreement with the following agencies for the purchase of work materials, supplies and services, for the 2017-2018 school year, as needed. The Hunterdon County Educational Services Educational Services Commission of New Jersey (ESCNJ) formally (MRESC) Morris County Cooperative Council Somerset County Cooperative Pricing System Sussex County Regional Cooperative South Bergen Jointure Commissi on Region V (Cooperative in Bergen County) PEPPM Technology Bidding and Purchasing Program Elsinboro Township Board of Education NJPA Membership New Jersey Educational Computing Cooperative 10. Approval of Technology Hardware and Software Security Appliance The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommends the Board approve the Cisco security appliance hardware and software through ESCNJ NJ State approved Co-Op #IFB 15/16-11 (formally MRESC) at a cost of $31,080.29. These monies have been budgeted in 2017-2018 and $25,800.60 is E-Rate refundable. Page 12
Ad Hoc Administrative Contracts Committee 1. Approval of Administrator Payment for Accumulated Sick Days at Retirement Schedule The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board approve the Administrator Payment for Accumulated Sick days at Retirement Schedule. (See Attachment AH-1) Page 13
Ad Hoc Capital Projects Committee 1. Approval Renovation of Running Track Project The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board approve the renovation of the running track project, to Field Turf USA, Inc. NJ State approved Co-Op #65MCESCCPS, Bid # ESCNJ/AEPA 16-H (Formally MRESC) in the amount of $171,535.01. These monies have been budgeted in 2017-2018 Capital Projects. Page 14
Operations Committee 1. Approval / Girls Show Off Site Location The Superintendent recommends approval of the following off site practice location pending receipt proof of insurance. United Methodist Church 105 Church St Totowa, NJ 07512 2. Approval / Richard Ramos, Bus Drive The Superintendent recommends approval for Richard Ramos, teacher at Passaic Valley Regional High School as a bus driver for the 2017-2018 school year. Ramos has presented proof of endorsement. 3. Approval / Use of Facilities The Superintendent recommends approval of the following use of facilities: The Little Falls School District has requested use of the Auditorium March 5, 2018 from 10-11:30am and March 6, 2018 from 6-8pm for a student performance. Page 15
Education Committee Operations Committee Finance Committee Athletic Committee Negotiations Committee Public Relations/Student Welfare Committee Policy Committee Technology Committee Ad Hoc Committee Attorney s Report Passaic County School Board s Association Report of Delegate New Jersey School Board s Association Report of Delegate Old Business New Business Call for members of the Public to be heard Executive Session Adjournment Next Meeting Organization/Regular Meeting: Tuesday, January 9, 2017, 7:00 p.m. Adra Suchorsky Library Passaic Valley High School East Main Street, Little Falls New Jersey Page 16