Minutes Regular Board Meeting of 1. Call to Order A regular meeting of the Livingston Educational Service Agency (LESA) Board of Education was held on Wednesday,, at 1425 W. Grand River, Howell, Michigan. A. Pledge of Allegiance At 6:00 p.m., President Loy convened the meeting with the Pledge of Allegiance. B. Roll Call Present were: Board Members: LESA Staff: Guest(s): President Loy Vice President Cortez Secretary Fryer Treasurer Kaiser Trustee Jankowski Denice Cole, Doug Haseley, Megan Hickman, Laura Hoehn, Dr. Mike Hubert, Alice Johnson, Dr. Rachel Kopke, Sean LaRosa, Candice Olrich, Judy Paulsen, Michelle Radcliffe, Jennifer Wells, Denise Wood, Teresa Zigman Dr. Richard Halik C. Approval of Agenda It was moved by Jankowski and seconded by Cortez to approve the agenda as presented. 2. Call to the Public/Correspondence The President asked if anyone wished to speak on any items or had received correspondence. There was no public comment or correspondence. 3. Consent Agenda A. Superintendent s Recommendations 034-017-018
Page 2 The Board approve entering into a Cooperative Cash Match Agreement with Livingston County Community Mental Health Authority (LCCMHA), Howell, MI; Livingston County Department of Health and Human Services (LCDHHS), Howell, MI; County of Livingston for Livingston County Health Department (LCHD), Howell, MI; 44th Judicial Circuit Court Family Court Division/ Juvenile Unit (JCC), Howell, MI; Community Mental Health Partnership of Southeast Michigan (CMHPSM), Ann Arbor, MI; to provide cash match funding in order for the LCCMHA as the financial fiduciary and the managing entity for said venture, to coordinate behavioral health managed care services for specific children who are residents of Livingston County and who meet the enrollment criteria for said services for the period October 1, 2017 through September 30, 2018. The Cash Match Agreement total is $1,318,074.00. Funding obligations are as follows: $40,000 CMHPSM $33,000 JCC $5,000 LCHD $78,000 State Child Care Fund Match $52,000 - Family Division of the Court for a designated Wraparound Staff $20,000 LCDHHS $20,000 State Child Care Fund Match $20,000 LESA $942,074 LCCMHA s Medicaid Allocation $108,000 Community Reinvestment Funds LESA Funding Source: Act 18 Funds 035-017-018 The Board approve attendance for Sean LaRosa, (Executive Director of Early Childhood Services) and Candice Davies (Director of Early Childhood Programs, at the Michigan Head Start Director s Summer Networking July 9-10, 2018, in Thompsonville, MI. 036-017-018 The Board approve the following overnight travel: R. Michael Hubert, MASA 2018 Fall Conference, Grand Traverse Resort, September 18-21, 2018 037-017-018 The Board approve an additional 180 hours not to exceed $5,000 added to the Mental Health Contract (Jennifer Lange) for the 2017-2018 school year. A. Approval: Personnel Board Report The following personnel report was presented: Personnel Report Summary (April 2018) B. Approval: Financial Reports The following financials were presented: Check Register (March 2018) PCard Register (March 2018) Financial Status Report (March 2018)
Page 3 C. Minutes The following minutes were presented: Regular Meeting of April 11, 2018 It was moved by Cortez and seconded by Kaiser to approve the Consent Agenda as presented. A roll call vote was taken. Kaiser voted YES, Fryer voted YES, Loy voted YES, Jankowski voted YES, and Cortez voted YES. 4. Award Presentation(s) A. The 2018 Education Excellence Award was presented to Denise Wood and Denice Cole for their Kreeger Popcorn project. B. Michelle Radcliffe and Candice Olrich shared the big check that Rotary donated to McKinney- Vento, which will be used for a spring break snack pack project. 5. Special Presentation(s) A. Dr. Richard Halik from NEOLA shared information about the Board Policy service NEOLA provides to LESA. B. Michelle Radcliffe and Laura Hoehn shared information about the recent Road Rally fundraiser. C. Doug Haseley and Megan Hickman shared information about the PREPaRE Curriculum. 6. Action Items A. 2018-19 Budget Hearing In accordance with PA 621, the Uniform Budget and Accounting Act, the Board must adopt a budget by June 30 after a public hearing. The purpose of the Public Hearing is to allow the community to give the Board input regarding the Agency s 2018-2019 budget. All supporting documents are available on the LESA website. The Act also requires that (1) the budget be transmitted to the Board according to the time schedule in board policy; and (2) the schedule allows time for review and adoption by the Board. There was no public comment. In accordance with the Agency s budget adoption timeline the Public Hearing is scheduled for this meeting. The Agency presented this budget to the local districts during the month of April. Each of the local school districts are required to pass a resolution approving or disapproving the LESA budget by June 1 st. The 2018 maximum allowable millage levy for the allocated millage of 0.0660 mills and for the special education millage of 3.2691 mills will be discussed at the hearing.
Page 4 The Board will consider adoption of the 2018-19 budget after it takes into consideration public comment as well as the resolutions approved by the local school districts. B. Certification of 2018 Tax Levy Rates The L-4029 forms must be filed in early June to facilitate the summer tax levy. The Livingston County Equalization Director is not able to supply all of the information for the Board to take action in May so an alternative approach to approving the tax levy rates and filing the L-4029 forms is recommended. The recommendation provided below will satisfy the legal requirement for the Board of Education to certify the millage to be levied and delegate to the Superintendent the authority to amend the levy if the Headlee Millage Reduction Fraction ( MRF ) is calculated by the Livingston County Equalization Director to be less than 1.0. A MRF of less than 1.0 would result in the reduction of the maximum allowable levy. Once the Livingston County Equalization Director provides all of the necessary information to complete the L-4029 the forms will be completed and signed by the Board President and Board Secretary. The forms will then be filed as required and posted on the Agency s website. It was moved by Fryer and seconded by Jankowski that the Board of Education certify the 2018 maximum allowable millage levy for the allocated millage of 0.0660 mills and for the special education millage of 3.2691 mills and authorize (1) the Superintendent to adjust the levy if the Headlee Millage Reduction Fraction is less than 1.0; and (2) the Board President and Secretary to execute the 2018 L-4029 reflecting the reduced millage rate due to the Headlee rollback, if any. C. Policy 0123, Second Reading and Approval When MASB presented the Governance Standards in January, a suggestion was made to fold the standards into Board Policy. The revision to Policy 0123 is intended to accomplish that objective. It was moved by Fryer and seconded by Cortez that the Board approve the second reading of Policy 0123. D. Policy 0144.2, Second Reading and Approval It was moved by Cortez and seconded by Jankowski that the Board approve the second reading and approval of Policy 0144.2. E. Approval of Specialized Transportation Bus Purchases
Page 5 The recommendation for 2018 is to order five Blue Bird buses with specifications similar to those purchased in prior years. These units would replace the following buses in scheduled route service: Bus 86-10 141,000 miles Entered service 8/2009 Bus 87-10 120,000 miles Entered service 8/2009 Bus 88-10 138,000 miles Entered service 8/2009 Bus 89-10 137,000 miles Entered service 8/2009 Bus 90-10 128,000 miles Entered service 8/2009 The costs for special education buses are reimbursed by the State at the time they are amortized, which is over a period of seven years. The reimbursement rate is about 70 percent. The recommended not-to-exceed purchase price was taken from the Michigan School Business Officials statewide school bus bid. Special education buses are generally higher in cost than traditional general education buses due to the additional safety equipment (additional railings, wheelchair tie-downs and lifts, etc.) and supplemental climate control systems (heating and air conditioning). It was moved by Fryer and seconded by Kaiser that the Board approve the purchase of 5 buses from Holland Bus Company for an amount not to exceed $550,000 to be used in the specialized transportation department. A roll call vote was taken. Cortez voted YES, Fryer voted YES, Kaiser voted YES, Jankowski voted YES, and Loy voted YES. F. Approval of Brighton RTC Bus Purchase The recommendation for 2018 is to order four (4) two-year-old lease return Blue Bird buses from Holland Bus Company. These units have specifications similar to those purchased in prior years. All buses in this group have less than 35,000 miles. The unit price of these buses is $71,240 for a total cost of $284,960. It was moved by Cortez and seconded by Fryer that the Board of Education approve the purchase of 4 used buses from Holland Bus Company in an amount not to exceed $284,960 to be used in the Brighton RTC Transportation Department. A roll call vote was taken. Fryer voted YES, Kaiser voted YES, Jankowski voted YES, Cortez voted YES, and Loy voted YES. G. Administrator Contract Extensions The Administrator and Supervisor Employee Group Handbook specifies that, Administrators having at least five (5) years service in a current or like LESA Administrative position shall be placed on a two-year contract of employment to be renewed on or before July 1 of each year for
Page 6 a subsequent two-year period Although unstated, the assumption is that administrators with fewer than five years of service in the administrative group are placed on a one-year contract of employment. Current administrators subject to the individual contract provisions are: Eligible for a 2-year contract: Candice Davies, Director of Early Childhood Service Douglas Haseley, Executive Director of Special Education Alice Johnson, Executive Director of Transportation Marci Moloney, Director of Special Education Sue Pearson, Director of Special Education Kristin Resseguie, Director of Special Education Laura Walters, Director of Finance & Budget Kimberly Wooster, Director of Special Education Eligible for a 1-year contract: Kaendall Brashear, Director of Alternative & Adult Education Carie Cowger, Assistant Director of Special Education Laura Hoehn, Career and College Readiness Coordinator Rachel Kopke, Executive Director of Early Childhood Special Education & Chief Employee Experience Officer Sean Larosa, Executive Director, Early Childhood Services Malissa Patrick, Director of Special Education Michelle Radcliffe, Director of Secondary School Initiatives Jaime Scappaticci, CTE Coordinator Robin Schutz, Great Start Collaborative Coordinator Lance Siegwald, Director of Special Education Teresa Zigman, Executive Director of Administrative Services It was moved by Fryer and seconded by Kaiser that the Board of Education extend the contracts of employment of the LESA administrators per the terms of the Administrator and Supervisor Handbook. H. Approval of Head Start Corrective Action Plan 7. REPORTS The Head Start Health and Safety Corrective Action Plan was presented for approval. The corrective action plan was developed in response to an incident in January 2018 which resulted in a licensing violation and created an opportunity for self-examination and program growth. It was moved by Jankowski and seconded by Kaiser that the Board approve the Corrective Action Plan submitted to the Department of Health and Human Services.
Page 7 A. Administrative Reports Updated the Board on programs and activities within the Agency. B. Superintendent s Report Superintendent Hubert s report included the following: Dr. Hubert talked about the United Way Drawing and three names were drawn. The three names were: Robin Schutz, Melissa Hendricks, and Robert Denyer. Dr. Hubert shared an article about student stress. Dr. Hubert shared information on how Livingston County compares with other states. Dr. Hubert talked about the upcoming LESA/WISD Joint Board Meeting. Dr. Hubert stated he will get information on his evaluation to the Board by May 16. 8. Board Discussion The Board discussed their self-evaluation. President Loy also stated she will prepare a letter for the locals about the Board Governance Standards. 9. Adjournment. It was moved by Cortez and seconded by Jankowski to adjourn the meeting. Loy declared the meeting adjourned at 7:44 p.m. Respectfully submitted, Harold E. Fryer Secretary HEF/jp