MINUTES OF THE MEETING OF COMMISSIONERS OF THE SILVER LAKE WATER & SEWER DISTRICT February 9, 2012 The regular meeting of the Board of Commissioners of the Silver Lake Water & Sewer District was held on February 9, 2012, beginning at 5:30 p.m. at the District Administration Building. Attending were Commissioners Bill Anderson, Rod Keppler, and Anne Backstrom. Also present were General Manager Patrick Curran, District Engineer Rick Gilmore, Finance Manager Brad Nelson; Eric Delfel and Doug Jacobson with Gray & Osborne; and John Milne with Ins lee, Best, Doezie, & Ryder P.S., Attorney for the District. 1.) CALL TO ORDER: Commissioner Anderson called the meeting to order at 5:30 p.m. 2.) APPROVAL OF MINUTES: The Minutes of the regular meeting of January 26, 2012, were unanimously approved as circulated. 3.) FINANCIAL MATTERS: a.) Payroll, Vouchers, and Check(s) Approval After discussion of various matters, payroll, vouchers, and revolving fund checks were unanimously approved and signed as follows: Fund Code Number Amount Water Maintenance 7435408666.02-001-.02-039 $61,610.28 Sewer Maintenance 7435418666.02-001-.02-014 467,083.58 Revolving Check Fund 2471-2482 1,750.54 Total Warrants $530,444.40 4.) MAINTENANCE & OPERATION a.) Water Main Break-12321 4th Drive SE Mr. Curran presented a verbal summary to the Board of Commissioners of a Staff report regarding a Water Main break at 12321-4th Drive SE, on February I, 2012, for their review. b.) Blow-off Assembly Leak-ll026 28 th Drive SE Mr. Curran presented a verbal summary to the Board of Commissioners of a Staff report regarding a Blow-off Assembly leak at 11026-28 lh Drive SE, on February 2, 2012, for their review. 5.) CAPITAL IMPROVEMENT PROJECTS a.) Developer Extension Agreement-Spring Haven Mr. Gilmore presented a verbal summary to the Board of Commissioners of a Developer Extension Agreement and Vicinity map, for the plat of Spring Haven, a proposed residential plat of 76 lots, for their review. The Developer is Spring Haven, LLC and the Otlice\minutes\20120209
Owner is H. Lee Johnson. The location of the project will be North of 132 nd Street on the Northeast quadrant of I 32 nd Street SE and 35 1 Avenue SE, just West of and adjacent to Archbishop Murphy High School. Staff requested the Board of Commissioners accept the project application by execution of the Developer Extension Agreement. Following discussion, by motion passed unanimously, the Board of Commissioners approved execution of the Spring Haven Developer Extension Agreement. 6.) INTERAGENCY REPORTS a.) Section 3 Meeting Reschedule Mr. Curran presented a verbal summary to the Board of Commissioners of a Staff memo regarding the Section 3 Meeting of Tuesday, February 14, 2012, for their review. The meeting has been rescheduled to Monday, February 13, 20] 2, at 6:00 p.m., at Bob's Burgers & Brew in Tulalip. b.) Commissioner Patricia Meeker-Retirement Celebration Mr. Curran presented a verbal summary to the Board of Commissioners of an announcement received regarding a Retirement celebration planned for Commissioner Patricia Meeker. The celebration will be held at the Olympic View Water & Sewer District on Thursday, February 16 th, 2012, from 4:00 p.m. to 6:00 p.m. 7.) STAFF REPORTS a.) District Engineer: No Further Report. b.) Finance Manager: No Further Report. c.) General Manager: Mr. Curran presented a verbal summary to the Board of Commissioners of an announcement received regarding the Retirement celebration planned for Mr. Arden Blackledge. The celebration will be held at the Alderwood Water and Wastewater District on Friday, March 2, 2012, from 3:00 p.m. to 5:00 p.m. Mr. Curran advised the Commissioners regarding numerous staff successfully being trained as Flaggers at the District headquarters to retain Flagger certification using WCIA training staff. Mr. Curran reported on snow storm damage to the District Headquarter building. Certain lengths of gutter along the building were damaged when snow slid off the roof. Repair to the damaged gutters is estimated to be approximately $5000.00. Installation of Snow guards along the entire roof line to significantly reduce the risk of snow slides occurring in the future would cost approximately $13,000.00. Installation of approximately 16 decktites to stop leaks around the gas heater vents in the building roof would cost approximately $4000.00. The Commissioners authorized and directed Mr. Curran to proceed with this work using the Small Works Roster process. Office\minutes\20 120209
d.) Attorney: Mr. Milne presented a verbal summary to the Board of Commissioners of a memo regarding Real Property Surplus Procedure, for their review. Discussion ensued concerning whether to surplus portions of the old District Headquarter site and portions of the District Reservoir No. 3 site. The Commissioners directed Staff to continue to investigate these matters. The General Manager advised there was nothing to discuss on the contract dispute with the City of Everett at this time and requested an Executive Session to discuss litigation matters pursuant to RCW 42.30.110 (1) (i) regarding potential Litigation involving a Claim for Damages to property. A motion was made, seconded and unanimously approved by the Board of Commissioners to convene to an Executive Session to discuss this matter. Before convening the Executive Session at 5:55 p.m., President Anderson advised that the Executive Session would be concluded at 6:00 p.m. The Executive Session concluded at 6:00 p.m. and the open public meeting was reconvened. There being no further business before the Board, the meeting was adjourned. This ends the Minutes of the February 9, 2012 regular meeting. The following signature page is a scanned image of the original signature page of the Minutes and certifies these are the approved Minutes by the Secretary of the Board. Office\minutes\20120209
Minute Certification 1, the undersigned, Secretary of the Board Commissioners of Silver Lake Water and Sewer District, Snohomish County, Washington (the "District"), hereby certify as follows: 1. The attached copy of the Minutes of the Meeting of Commissioners (the "Minutes") is a full, true and correct copy of the Minutes of the February 9, 2012 regular meeting of Commissioners, duly adopted at a regular meeting of the Board of Commissioners of the District held at the regular meeting place thereof on February 23, 2012, as these Minutes appear on the Minute book of the District; and; 2. A quorum ofthe members of the Board of Commissioners was present throughout the meeting and a majority of those members present voted in the proper manner for the approval of these Minutes. J IN WITNESS WHEREOF, I have hereunto set my hand this lb v day of February 2012. SILVER LAKE WATER AND SEWER DISTRICT SNOHOMISH COUNTY, WASHINGTON Oftice\minutes\20 120209