k APPROVED ON FEBRUARY 25, 215 BY THE BOARD OF COUNTY COMMISSIONERS AT THE WEEKLY BUSINESS SESSION WEEKLY BUSINESS SESSION February 11, 215 1 5: 3 P.m. Anne G. Basker Audtorum 6 N.W. Sxth Street, Grants Pass, OR 97526 g f s Present: Keth Heck, Char; Cherryl Walker, Vce- Char; and Smon Hare, Commssoner; Terr Wharton, Recorder t These are meetng mnutes only. Only text enclosed n quotaton marks reports a speaker' s exact words. Pursuant to notce through the meda and n conformance wth the Publc Meetng Law, Keth Heck, Char called the meetng to order at 5: 3 p.m. Items dscussed were as follows: 1. PRESENTATION: ISLER CPA 214 AUDIT REVIEW Paul Nelson, Isler CPA, revewed a PowerPont Presentaton Exhbt A June 3, 214 Audt Revew wth the Board. He reported overall " the house was n order" along wth the accountng processes. Mr. Nelson dscussed challenges the County would be facng due to Federal fundng ssues. 2. ADMINISTRATIVE ACTIONS IN CONSIDERATION OF: s BOARD DECISIONS UNDER ADMINISTRATIVE ACTIONS WERE MADE AFTER PUBLIC COMMENT WAS RECEIVED a. Approval of Intergovernmental Agreement Between Douglas County and Josephne County Juvenle Offenders( One orgnal Agreement returned to Juvenle Justceforfull executon) for Detenton of Commssoner Heck reported that James Goodwn, Juvenle Justce Drector, was askng to contract wth Douglas County k Juvenle Justce for one bed wth the possblty of expanson for serous juvenle offenders. The cost s $ 131 per bed per day on an as- needed bass. 1 1 b. Approval of Federal Lands Access Program Match Agreement ( FLAP Grant); OR Josephne County 24( 1), Galce Road Pavement Preservaton ( One orgnal Agreement returned to Publc Works forfull executon) t. Commssoner Hare advsed Publc Works had receved the FLAP Grant whch was only for roads that access publc lands and Galce Road s a heavly accessed road. He sad the Grant was over $ 1 mllon dollars wth the County' s match of x approxmately 1% or$ 96, and the project was would span over several years. c. Approval of Contract Between Josephne County and WH Pacfc for Engneerng Desgn, Envronmental and Constructon Servces Durng AWOS-IIIT Project, a ConnectOregon V-ed Project ( One orgnal Contract t fled wth the County Clerk) Larry Graves, Arport Manager, dscussed the contract wth WH Pacfc to oversee the ste locaton for the nstallaton of the AWOS-IIIT system at the Grants Pass Arport and advsed t was part of the ConnectOregon-V grant. He explaned the need for an nstrument approach system was very hgh due to restraned trade and dsrupton of servces havng to be dverted elsewhere based on weather condtons. d. Approval of Request for Poston Reclassfcaton- Publc Health Clnc Nurse (Moton only no documents) JJ Scofeld, Human Resources Drector, dscussed the need to reclassfy the Publc Health Clnc Nurse postons due to the t mplementaton of Coordnated Care Organzatons ( CCO' s) whose nurses provde very smlar dutes to publc health nurses but pad at a much hgher rate of pay. He advsed that Jackson County and Klamath County currently changed ther 1 wages and usually they are very smlar to the County' s wages. g 3. REQUESTS/COMMENTS FROM CITIZENS: ( Each person wll be gven three( 3) mnutes to speak) k.t. k Dale Matthews, Grants Pass, dscussed an artcle n a local advertng crcular. Davd Everst, Josephne County, dscussed and submtted Exhbt B Publc Notce. Larry Ford, Grants Pass, suggested an advsory group revew rules related to fundng for Publc Works and dscussed the overpopulaton of wolves n southern Oregon. Paul Walter, Grants Pass, spoke n support of Agenda Item 2( c). Rycke Brown, Grants Pass, dscussed a ctzen' s abusve behavor. Sand Cassanell, Merln, spoke n opposton of Agenda Item 2( c) and submtted Exhbt C Request for Release of Publc Informaton. Judy Ahrens, Grants Pass, dscussed several quotes from a book and dscussed her concerns for the proposed tax levy. Larry Graves, Arport Manager, clarfed Agenda Item 2( c) regardng the bddng process for contracts wth WH Pacfc and advsed ths contract was not to exceed$ 83, wth a lkelhood the actual expenses wll come n below the contract prce. s
Weekly Busness Sesson February 11, 215 Page 2 Board Dscusson and Acton Agenda Item 2( a) Commssoner Hare made a moton to approve Intergovernmental Agreement between Douglas County and Josephne County for Detenton of Juvenle Offenders. seconded by Commssoner Walker. Upon roll call vote, moton passed 3- : Commssoner Hare yes. Commssoner Walker yes. and Commssoner Heck yes. Board Dscusson and Acton Agenda Item 2( b) Commssoner Hare made a moton to approve Federal Lands Access Program Match Agreement ( FLAP Grant): OR Josephne County 24( 1). Galce Road Pavement Preservaton. seconded by Commssoner Walker. Upon roll call vote. moton passed 3- : Commssoner Hare yes. Commssoner Walker yes. and Commssoner Heck yes. Board Dscusson and Acton Agenda Item 2( c) Commssoner Walker made a moton to approve Contract between Josephne County and WH Pacfc for Engneerng Desgn. Envronmental and Constructon Servces durng AWOS-IIIT Proect. a ConnectOregon V-ed Proect. seconded by Commssoner Hare. Upon roll call vote. moton passed 3- : Commssoner Hare _yes. Commssoner Walker yes, and Commssoner Heck yes. Board Dscusson and Acton Agenda Item 2( d) Commssoner Walker made a moton to approve Request for Poston Reclassfcaton - Publc Health Clnc Nurse. seconded by Commssoner Hare. Upon roll call vote. moton passed 3- : Commssoner Hare yes. Commssoner Walker yes. and Commssoner Heck yes. 4. CONSENT CALENDAR: a. Cty of Cave Juncton Contract Deputy Agreement; 214-215 ( One orgnal Agreement fled wth the County Clerk and one orgnal Agreement returned to Legal Counsel) b. Intergovernmental County-Cty Lease Agreement for Sherff' s Offce Sub- Staton; 214-215 ( One orgnal Agreementfled wth the County Clerk and one orgnal Agreement returned to Legal Counsel) c. State of Oregon Intergovernmental Offce Space Lease Agreement Between OYA and Josephne County ( One orgnal Agreementfled wth the County Clerk and one orgnal Agreement returned to Juvenle Justce) d. Amendment Number 3, ODOT Grant Agreement No. 29521 ( One electronc Agreement returned to Transtfor full executon) e. Resoluton No. 215-8; In the Matter of a Reappontment to the Josephne County Board of Health ( One orgnal Resoluton fled wth the County Clerk) Board Dscusson and Acton: Commssoner Hare made a moton to approve the Consent Calendar Agenda Items 4( a) through 4( e) as lsted seconded by Commssoner Walker. Upon roll call vote. moton passed 3- : Commssoner Hare yes. Commssoner Walker yes. and Commssoner Heck yes. 5. OTHER: ( ORS 192. 64( 1)) "... notce shall nclude a lst of the prncpal subjects antcpated to be consdered at the meetng, but ths requrement shall not lmt the ablty ofa governng body to consder addtonal subjects.') None reported. 6. MATTERS FROM COMMISSIONERS: Commssoner Hare gave an update on the AOC Legslatve Commttee meetng he attended and advsed he would be attendng a conference n Washngton, DC to dscuss many ssues relatng to the County. He announced the Court Apponted Specal Advocates ( CASA) luncheon at the Bear Hotel on February 12, 215 and congratulated Ryan Mulkns who has been apponted as the Dstrct Attorney replacng Stephen Campbell. Commssoner Heck advsed that Alan Bolschweger, Bureau of Land Management, reported Pea Vne Road was closed for an ndefnte tme, Bear Camp Road should reman open, and Rock Creek Road and Rffle Creek Road would be cleared wthn 24 hours, and announced upcomng communty events. Commssoner Hare recognzed Ross Roe for hs tremendous contrbutons and hs tme he provdes for the Annual Tree Plant Event.
Weekly Busness Sesson February 11, 215 Page 3 Weekly Busness Sesson was adjourned at 6: 53 p.m. Terr Wharton, RecordJr Entered nto record: Exhbt A June 3, 214 Audt Revew Exhbt B Publc Notce Exhbt C Request for Release of Publc Informaton
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1 V e,fte6lrc - sīso Request for T; Release of Publc Record.a _ z Informaton rr J`` ' Board of County Commssoners Offce Name: LJtI p ate: 1 2-11 I ZO I A Organzaton: Phone No: - t 6 Address: t. E ) X E Z M, Q l 7 c 3o, I am requestng a copy of the nformaton and uments ndcated below. I agree to pay any reasonable copyng and postage fees not to exceed r l. If the cost wo Id be greater an ths amount, please notfy me. 7 '"*----- j/- 2.4-1/. PS Requestor' s Sgnature: S S' Informaton Requested ( Please be as specfc as possble): & 1 ' 1 ' ul_ bo H 196r-?, 4`c_ 13-1.A..,,,,, I+,--,, -- cexv-ruz_ yk..ė.,e_ yv,la---, 3t--- -, 1_ e A(.6 116) _ PA-e- Accessng piblc records from Josephne County Request Immedately Met. When copes can be furnshed mmedately n the regular course of front counter busness, the charge wll be at the rate of 25 cents per copy, wth a mnmum charge of$ 1. If you are requestng a CD, you can lsten to t at no charge n the lobby; f you wsh to purchase a CD, the cost s $ 5. For the meda, there wll be no cost f the request can be met wthn 15 mnutes, anythng after that wll be charged at the hourly rate of the staff person. Requests Not Immedately Met. Oregon Publc Records Law ( ORS 192. 41 to 192. 53) provdes that the County may requre the requestor to cover the cost of complng records. The estmated tme spent by the person or persons to research, summarze, comple, talor the record for copyng, montor revew of materals and make photo or electronc copes wth a mnmum of 3 mnutes charged; charges shall be based upon the hourly rate of the staff person. If a ctzen wshes to revew the materals wth no copes made a charge for revew or montorng of materals may be assessed. If the charges are more than $ 25, we wll requre a 1% depost. If t s necessary to utlze outsde resources to comply wth the publc records request, the actual cost wll be charged. All e- mal requests are flled by the IT Department; a $ 5 mnmum depost wll be collected at the tme of the request. The fee schedule s below: fl"- Fees and Costs Photocopes: $. 25 cents/ page, $ 1. mnmum Estmated cost for Publc Records Request Staff tme: CD/ Cassette: $ 5. each DVD 1. each Copyng: Labor charges: Total: Manageral Staff: $ 55. per hour Depost requred: Professonal Staff: Clercal Staff: $ 45. per hour 32. per hour Depost pad date: