460 th Transportation Technical Committee THURSDAY, April 14, 2016 10:00 a.m. Metro COG Conference Room AGENDA 1. Call to Order and Introductions 2. Consider Minutes of the March 10, 2016 TTC Meeting Action Item 3. Public Input Opportunity Public Input 4. 2016-2019 Transportation Improvement Program Amendment #4- Action Item Michael Maddox Action Item 5. Household and Employment Data for 2045 Travel Demand Model (TDM) - Action Item David Burns 6. Sheyenne St. Corridor Study Phase I Contract Amendment - Dan Farnsworth Action Item 7. Ex-Officio Policy Board Membership for NDDOT and MnDOT- William Christian Action Item 8. 2015 Metro Area-Wide Traffic Count Map Dan Farnsworth Information Item 9. Additional Business Information Item 10. Adjourn 11. REMINDER: The next TTC meeting will be held Thursday, May 12, 2016 in the Metro COG Conference Room at 10:00 a.m. NOTE: Full Agenda packets can be found on the Metro COG Web Site at Committees Metro COG is committed to ensuring all individuals regardless of race, color, sex, age, national origin, disability, sexual orientation, income status have access to Metro COG s programs and services. Meeting facilities will be accessible to mobility impaired individuals. Metro COG will make a good faith effort to accommodate requests for translation services for meeting proceedings and related materials. Please contact Nakhaly Swearingen, Metro COG Executive Secretary at 701.232.3242 at least five days in advance of the meeting if any special accommodations are required for any member of the public to be able to participate in the meeting.
Agenda Item 2 459 th Meeting of the FM Metro COG Transportation Technical Committee Thursday, March 10, 2016 10:00 am Metro COG Conference Room Members Present: Shawn Anderson MN Universities Representatives Jon Atkins City of Moorhead Engineering Jason Benson Cass County Julie Bommelman MATBUS-Fargo William Christian Metro COG Hali Durand Cass County Kim Lipetzky Bike/Ped Representative Peyton Mastera (Alternate for Stan Thurlow) City of Dilworth Kylie Murphy (Alternate for Jeremy Gorden) City of Fargo Aaron Nelson (Alternate for Jim Gilmour) City of Fargo Seth Pfeifer (Alternate for David Overbo) Clay County Brit Stevens ND Universities Representatives Drew Sturdivant (Alternate for Lori Van Beek) MATBUS Moorhead Larry Weil City of West Fargo Mark Wolter Freight Representative Chad Zander(Alternate for Chris Brungardt) City of West Fargo Members Absent: Michael Johnson NDDOT Tim Magnusson Clay County Mary Safgren MnDOT Mark Vaux Economic Development Representative Others Present: Adam Altenburg Metro COG David Burns Metro COG Dan Farnsworth Metro COG Nakhaly Swearingen Metro COG Michael Maddox Metro COG Jason Anderson M-State Nina Pirozhkov Fargo Cass Public Health Joel Quanbeck KLJ Wade Kline KLJ 1. CALL TO ORDER AND INTRODUCTIONS The meeting was called to order at 10:02 am, on March 10, 2016, by Chairman Christian. Introductions were made. A quorum was present. 2. APPROVE January 2016 TTC MEETING MINUTES Chairman Christian asked for any questions on the February 11, 2016 TTC Meeting Minutes. Motion: Approve the February 11, 2016 TTC Minutes. Mr. Benson moved, seconded by Mr. Bommelman. MOTION, PASSED Motion carried unanimously. Vote of 16-0
3. Public Comment Opportunity No public comments were made or received. No MOTION 4. Proposed Amendment to Sheyenne Street Corridor Study Phase 1 Mr. Farnsworth started by describing the project history and mentioned how there was coordination at the beginning of the Sheyenne Street Corridor Study Phase I project with the SW Metro Transportation Plan, developing acceptable traffic projections. Mr. Farnsworth stated that an amendment amount of $12,000 was negotiated between Metro COG and KLJ on February 25, 2016. The amount would be contingent on NDDOT making CPG available, and the city to agrees to pay the local match. Mr. Farnsworth stated that if CPG funding was used to help fund the cost, a 20% local match would be required. Ms. Durand asked if the City of West Fargo plans to provide the 20% local match. Mr. Farnsworth replied that it had been confirmed that West Fargo would provide the local match. Mr. Atkins asked how much the total budget was for the project. Mr. Farnsworth replied that the total budget was $201,000. Mr. Weil stated that he believed there was additional coordination required during this project, and that the amendment amount was reasonable. The overhead cost came into question, noting that the overhead was almost 150% of the total amount. Mr. Farnsworth stated that the overhead amount of 146% was the overhead amount agreed upon on the original contract, and Metro COG finds that amount acceptable. MOTION: Recommend Policy Board Approval of the negotiated $12,000 amendment amount. Mr. Weil moved, seconded by Mr. Benson. MOTION, PASSED Motion carried. Vote of 15-0-1 Mr. Christian abstained 5. Section 5310 Transit Grant Application Mr. Farnsworth stated that the Section 5310 grant is part of an annual federal grant which provides funding for transit projects which improves mobility for the elderly and persons with disabilities. Mr. Farnsworth stated that Metro COG received one application, from MATBUS- Fargo. Mr. Farnsworth explained that the applicant is seeking funding for the replacement of two hybrid diesel-electric paratransit vehicles. The purpose of replacing these vehicles is because the existing vehicles are no longer operable and cannot be repaired or retrofitted as the replacement/repair parts are no longer available. Mr. Farnsworth stated that further, the vehicles have reached their five-year life limit under FTA guidelines. The estimated cost for the two new vehicles is $80,000 each. This totals to $160,000, with a request for $128,000 federal funding and the remaining $32,000 being funded locally by MATBUS. Mr. Farnsworth asked Ms. Bommelman if there was anything else she wanted to add. Mrs. Bommelman stated that once they received the vehicles, the company went out of business, so parts were no longer available. Chairman Christian asked for questions. 459 th Meeting of the FM Metro COG Transportation Technical Committee page 2 Thursday, March 10, 2016
MOTION: Recommend TTC approval of the Section 5310 grant application as completed by Metro Area Transit-Fargo. Mr. Sturdivant moved, seconded by Ms. Bommelman. MOTION, PASSED Motion carried unanimously. Vote of 16-0 6. Revised Scope of Work and Draft Contract for the Data Development Plan/Demographic Forecast Study. Mr. Burns reminded the Committee that, during the February 2016 meeting of the Transportation Technical Committee, Metro COG staff presented the results of the selection process for the Long-Range Data Development Plan and Demographic Forecast Study and confirmed that KLJ was the highest-ranked firm. Mr. Burns continued by explaining that while the initial cost form submitted by KLJ was greater than the advertised not-to-exceed budget of $125,000, further discussions between staff and KLJ has clarified aspects of the project, and KLJ subsequently provided an updated proposal and a revised fee that is within budget. Mr. Burns went into details on the changes to the original proposal that were made to keep the project within budget. Mr. Burns stated that the changes included scaling back the number of Study Review Committee meetings from seven to four, a change in the horizon year from 2050 to 2045, and a more refined focus on the allocation of projections to the model s TAZ structure. Mr. Burns noted that he felt more comfortable with the scope of the project as a whole and felt that the negotiation process was successful in establishing a more refined scope and workflow for the project. Motion: Metro COG requests favorable recommendation to the Policy Board for approval of the contract with KLJ to complete the Long-Range Data Development Plan and Demographic Forecast Study. Mr. Weil moved, seconded by Mr. Atkins. MOTION, PASSED Motion carried unanimously. Vote of 16-0 7. Ex-Officio Policy Board Membership for NDDOT and MnDOT. Chairman Christian asked for this item is removed from the agenda until next meeting. Chair Christian stated that a MnDOT Representative could not attend today s meeting in person or conference call. No MOTION 8. New Committee Member Update - Bicycle/Pedestrian Presentation Ms. Lipetzky, bicycle/pedestrian representative, gave a slideshow presentation on bicycle and pedestrian matters in the region. Ms. Lipetzky discussed a number of initiatives that she has been involved with including: Streets Alive, Great Rides Bike Share, Bronze Bicycle Friendly Community award, Bicycle & Pedestrian Plan, and Food Systems Planning. 9. MATBUS Presentation Ms. Bommelman and Mr. Sturdivant from MATBUS presented a quarterly report on MATBUS matters in the region. 459 th Meeting of the FM Metro COG Transportation Technical Committee page 3 Thursday, March 10, 2016
10. Additional Business No additional business. 11. Adjourn The 459 th Regular Meeting of the TTC was adjourned on March 10, 2016 at 11:00 am. 12. THE NEXT FM METRO COG TRANSPORTATION TECHNICAL COMMITTEE MEETING WILL BE HELD April 14, 2016 10:00 A.M. AT THE FM METRO COG CONFERENCE ROOM, ONE NORTH 2ND STREET, CASE PLAZA SUITE 232, FARGO, ND. Respectfully Submitted Nakhaly Swearingen Executive Secretary 459 th Meeting of the FM Metro COG Transportation Technical Committee page 4 Thursday, March 10, 2016
Agenda Item 3 To: Transportation Technical Committee From: William A. Christian, Metro COG Staff Date: April 7, 2016 Re: Public Input Opportunity The Public Comment Opportunity is an open forum for the public to provide comments about specific items on this month s agenda, as well as any other issues directly pertaining to Metro COG policies, programs or documents. Comments to the TTC will be limited to two minutes per individual or at the discretion of the TTC Chair. Requested Action: None.
Agenda Item 4 To: Transportation Technical Committee From: Michael Maddox, AICP Date: April 6, 2016 Re: 2016-2019 Transportation Improvement Program Amendment #4 The (Metro COG) will hold a public meeting at the Case Plaza Conference Room at One 2nd Street North, Suite 232, in Fargo, North Dakota on April 14, 2016 at 10:00 a.m. to consider public comments regarding a proposed amendment to the 2016-2019 Transportation Improvement Program (TIP) for the FM Metropolitan Area. The proposed amendment to the 2016-2019 TIP is as follows: 1. Amend Project # 515034. Change from replacement of two (2) Paratransit buses to purchase of one (1) Paratransit class 400 bus. The total project cost is $67,000, of which $53,600 (80%) is provided via FTA Section 5310 funding and $13,400 is provided by City of Moorhead Transit. The project is programmed in 2017 2. Amend Project #518080. Change from replacement of two (2) Fixed-route buses to purchase of one (1) Fixed-route Class 700 bus (unit 590). The total project cost is $470,000, of which $376,000 (80%) is provided via FTA Section 5339 funding and $94,000 is provided by City of Moorhead Transit. The project is programmed in 2016. 3. Addition of Project # 5162656. Replacement of one (1) Fixed-route bus (unit 370). The total project cost is $470,000, of which $399,500 (85%) is provided via FTA Section 5307 funding and $70,500 (15%) is provided by City of Moorhead Transit. The project is programmed in 2016. 4. Addition of Project # 5162657. Miscellaneous Support Equipment. The total project cost is $17,000, of which $13,600 (80%) is provided via FTA Section 5309 funding and $3,400 (20%) is provided by City of Moorhead Transit. The project is programmed in 2016 5. Amend Illustrative Project # 518021. Replacement of one (1) Fixed-route vehicle (unit 591) with a class 700 unit. The total project cost is $482,000, of which $385,600 is provided via FTA Section 5339 funding and $96,400 is provided by Moorhead Transit. This project is illustratively programmed in 2017. 6. Addition of Illustrative Project # 5162658. Replacement of one (1) Fixed-route vehicle (unit 592) with a class 700 unit. The total project cost is $482,000, of which $385,600 is provided via FTA Section 5339 funding and $96,400 is provided by Moorhead Transit. This project is illustratively programmed in 2017.
7. Addition of Illustrative Project # 5162659. Replacement of one (1) Fixed-route vehicle (unit 593) with a class 700 unit. The total project cost is $482,000, of which $385,600 is provided via FTA Section 5307 funding and $96,400 is provided by Moorhead Transit. This project is illustratively programmed in 2017. Requested Action: Pending public comment, Metro COG requests a favorable recommendation to the Policy Board for approval of the proposed Amendment #4 to the 2016-2019 TIP.
Agenda Item 5 To: Transportation Technical Committee From: Dave Burns Date: April 7, 2016 Re: Household and Employment Data for 2045 Travel Demand Model (TDM) Metro COG staff is currently developing and acquiring the data necessary to prepare the Travel Demand Model (TDM), which is a key component of the 2045 Long-Range Transportation Plan. An essential element of the TDM is accurate, current household and employment data, which is used to determine trip generation rates and which roadways will be reaching capacity thresholds in the future. Traditionally, the household and employment data was purchased by Metro COG from a vendor, who provides both the necessary attributes to populate into the TDM as well as location-based information needed to create point-based shapefiles. Also, the household and employment data is required for the Long-Range Data Development Plan and Demographic Forecast Study, which was recently awarded to and initiated by a consultant. For this study to proceed as scheduled, Metro COG must provide this data without any further delay. Over the past year, Metro COG has been working with both NDDOT and the two other MPOs within North Dakota (Bismarck-Mandan and Grand Forks-East Grand Forks) to complete a statewide purchase of the employment and household data. A statewide purchase would represent a cost-savings to each MPO versus purchasing it individually, and all three MPOs need this data to prepare their TDMs. However, after detailed discussions between staff of the MPOs and NDDOT, a number of unexpected bureaucratic roadblocks have cast doubt as to whether a statewide purchase will be possible. Due to the unexpected delays in the statewide purchase and the urgency in which Metro COG needs to obtain this data, Staff is requesting the data be acquired using local funds from the Metro COG operating budget. The data provider Metro COG has utilized for the last three LRTP/TDM updates, InfoGroup, has provided a quote of $4,150.00 for all household and employment data for Cass and Clay counties. By using local funds, Metro COG would be able to greatly expedite the process of purchasing this data as well as avoid a number of legal obstacles that would make this purchase challenging. Given the urgency of the time frame, the unexpected legal obstacles, and the relatively small cost, purchasing this data by using local funds represents the best solution. Requested Action: Metro COG Staff is requesting favorable recommendation to the Policy Board to use local funds from the operating budget in order to purchase employment and household datasets necessary for contracted projects and LRTP/TDM development.
Agenda Item 6 To: Transportation Technical Committee From: Dan Farnsworth Date: April 6, 2016 Re: Sheyenne Street Corridor Study Phase I Contract Amendment Last month Metro COG brought to the TTC the proposed Sheyenne Street Corridor Study Phase I Contract Amendment which has a negotiated cost of $12,000. The TTC voted to recommend Policy Board approval of the amendment. At the time of the March TTC meeting the plan was for 80% of the funding to come from Federal CPG funds and the 20% local match coming from the City of West Fargo. After discussion with NDDOT, NDDOT has stated that they will not permit the use of CPG funds for this amendment per direction of the NDDOT Consultant Administration Manual. Stating that out of scope items that require federal reimbursement need to be amended into the contract as soon as discovered and prior to work being started on those items. After discussion with the City of West Fargo regarding this, it was proposed that the full $12,000 contract amendment could be funded by the City of West Fargo and by Metro COG s local funds. One suggestion was that it could be funded 50% by the City of West Fargo and 50% by Metro COG s local funds. However, these exact percentages will be discussed in more detail at the April TTC meeting. Requested Action: Recommend Policy Board approval of a specified amount of Metro COG s local funds to be used to help fund the $12,000 Sheyenne Street Corridor Study Phase I contract Amendment.
Agenda Item 7 To: Transportation Technical Committee From: William A. Christian, Metro COG Staff Date: April 4, 2016 Re: Ex-Officio Policy Board Membership for NDDOT and MnDOT Through discussions with the North Dakota Department of Transportation (NDDOT) in March, it was determined that both the NDDOT and Minnesota Department of Transportation (MnDOT) should be afforded Ex-Officio status on the Metro COG Policy Board. MnDOT personnel were not present at the March TTC meeting to offer their input on the matter, and the agenda item was tabled until the April meeting pending discussions with MnDOT. Staff contacted the MnDOT to discuss their position on being offered an Ex-Officio membership on the Metro COG Policy Board. It was determined that given the nature of the bi-state Metropolitan Planning Organization (MPO), the Ex-Officio membership proposed should be provided to the MnDOT District 4 Engineer or her/his designee in lieu of the Minnesota Department of Transportation Commissioner or his/her designee. For NDDOT, the offer would be to the NDDOT Transportation Director or his/her designee. Staff is requesting a recommendation from the TTC to amend the Policy Board Bylaws as reflected in Attachment 1. Requested Action: Recommend favorable recommendation of an amendment to the Policy Board Bylaws to provide Ex- Officio representatives, one each from the North Dakota Department of Transportation and Minnesota Department of Transportation.
One (1) representative (elected official) from Clay County; and One (1) representative (elected official) from Cass County 2.3 Associate Members. Member jurisdictions identified as Associate Members in Article III Section 3.06 of the Articles of Association will be entitled to one (1) non-voting, ex-officio member to the Board. Associate Members will be allowed to participate in the activities and processes of the Board, but will retain no voting privileges, nor will they be included as part of a meeting quorum. Current Associate Members include: North Dakota Associate Members City of Casselton City of Harwood City of Horace City of Mapleton Minnesota Associate Members City of Barnesville City of Glyndon City of Hawley 2.4 Ex-officio Members Ex-officio members of the Policy Board will be the North Dakota Department of Transportation Director or his/her designee and the Minnesota Department of Transportation District 4 Engineer or her/his designee. Ex-officio members will be allowed to participate in the activities and processes of the Board, but will retain no voting privileges, nor will they be included as part of the meeting quorum. Formatted: Font: (Default) Arial, 12 pt Formatted: Heading 2 2.42.5 Designation of Alternates. Participating member jurisdictions may designate an alternate(s) as the official representative(s) to the Board as prescribed in the most current version of the Articles. The intent of this provision is to have member jurisdictions designate alternates who can attend Board meetings on a consistent basis, providing continuity in a jurisdiction s participation. The designation must be made in writing and submitted to the Board Secretary prior to the alternate s or alternates participation at a Board meeting. Staff will contact each member jurisdiction in December of each preceding year requesting the letters of appointment. 2.4.1 A representative who serves as an elected official may designate an alternate who is also an elected official or unelected individual as his or her alternate. 2.52.6 Attendance. Because regular attendance at Board meetings is important, the Board Secretary, under the direction of the Board Chair, will contact each voting member prior to the meeting to seek availability of members to attend. If a quorum of Board members is not anticipated, the Board Secretary, with concurrence of the Board Chair may reschedule or cancel the meeting. Policy Board Bylaws Page 2
Agenda Item 8 To: Transportation Technical Committee From: Dan Farnsworth Date: April 6, 2016 Re: 2015 Metro Area-Wide Traffic Count Map Every five years Metro COG conducts area-wide traffic counts which are used to update the regional travel demand model. These counts also prove useful for the public, developers, planners, engineers, and any others interested in knowing the traffic and growth trends in the area. As part of Metro COG s area-wide traffic count process, Metro COG develops a map displaying the traffic counts in the standard term of AADT (annual average daily traffic). Metro COG has developed a map that will be provided to the public, local jurisdictions, and others seeking traffic count information. The map will be displayed as a PDF on Metro COG s webpage and printed versions of the map can be requested for free by member agencies and the public can request a map for an associated cost. The map is not being attached to this memorandum as Metro COG is currently incorporating changes recommended at the Traffic Operations Working Group meeting on April 5 th. However Metro COG plans to have this map available at the April 14 th TTC meeting. In additional, Metro COG will send local jurisdictions a GIS shapefile of the traffic count information for their uses. The counts were coordinated with NDDOT and MnDOT who also conducted counts in 2015. Metro COG s consultant conducted 384 counts, NDDOT conducted over 550 counts and MnDOT conducted roughly 44 counts in the area. The traffic count map shows all these counts with the exception of MnDOT s counts. MnDOT s 2015 traffic counts were not yet available at the time of the map development. After inquiring with MnDOT, it sounds like their counts will be available around May. Once available Metro COG plans to revise the map to include MnDOT s counts. Requested Action: None.