Regular Council MEETING MINUTES Tuesday,June17~,2014 Council Chambers, 7:00 p.m. Municipal Hall, 474 South Fletcher Road, Gibsons, B.C. PRESENT: STAFF: Mayor Wayne Rowe Councillor Dan Bouman Councillor Lee Ann Johnson Councillor Charlene SanJenko Councillor Gerry Tretick Emanuel Machado, Chief Administrative Officer Selina Williams, Corporate Officer Dave Newman, Director of Engineering Ian Poole, Director of Finance Lizette Fischer, Administrative Assistant CALL TO ORDER Mayor Rowe called the meeting to order at 7:00 p.m. APPROVAL OF THE AGENDA R2014-208 Regular Council Agenda - June 17th, 2014 ADOPTION OF MINUTES SECONDED by Councillor SanJenko THAT the Regular Business Agenda of June 1?1h, 2014 be adopted as amended as follows: Deletion of Delegation Item 6.1, Dion Whyte, "Fencing for Food Security" Addition of Boil Water Notice Update presentation by the Director of Engineering Deletion of Committee Reports Item 8.1.3, to receive the staff report regarding the draft update to the Official Community Plan Addition of Administration Reports 9.4, "Postponement- Selected 2014 Water Projects" R2014-209 Regular Council Meeting - June 3rd, 2014 THAT the minutes of the Regular Council meeting held June 3rd, 2014 be adopted.
Regular Council Meeting Minutes - Tuesday, June 1 ih, 2014 Page2 DELEGATIONS AND PETITIONS Andre Sobolewski, President - Clear Coast Consulting Andre Sobolewski, President of Clear Coast Consulting, was in attendance to present information to Council regarding the Hyak Marine property located at 377 Gower Point Road. Mayor Rowe thanked Mr. Sobolewski for his presentation. Helen Carkner, Sunshine Coast Community Services Society Helen Carkner, Vice President of the Sunshine Coast Community Services Society Board, was in attendance to present information on the Social Policy Framework for British Columbia. Ms. Carkner also requested Council's endorsement of this program, offering a draft resolution for consideration. Mayor Rowe thanked Ms. Carkner for her presentation. BOIL WATER NOTICE UPDATE The Director of Engineering reviewed the timeline of the water incident from the first positive water sample on Monday, June 2nd, 2014 to present, including an overview of the following: Implementation of Emergency Response Plan Continued water sampling and testing Emergency flushing and chlorination of water system Ongoing investigation to determine contamination source Site inspection and work with Drinking Water Officer (DWO) Public meeting and Emergency Communication Plan Review of requirements by DWO to lift the Boil Water Notice Review of the next steps the Town will be taking to manage situation INQUIRIES Mayor Rowe provided an opportunity for public input. COMMITTEE REPORTS R2014-210 Committee-of-the-Whole Meeting - June 1 oth, 2014 SECONDED by Councillor Johnson THAT the minutes of the Committee-of-the-Whole meeting held on June 10th, 2014 be received.
Regular Council Meeting Minutes- Tuesday, June 1ih, 2014 Page3 R2014-211 Temporary Use Permit for an Information Centre for 397 Gower Point Road TUP-2014-01 THAT staff proceed with the notification process for the proposed Temporary Use Permit for 397 Gower Point Road in preparation for the consideration of issuance of the requested three-year Temporary Use Permit at the Council meeting on July 15th, 2014. Councillor Bouman and Councillor Johnson OPPOSED R2014-212 Environmental Development Permit for Lot B, Mahon Road (Sunshine Coast Credit Union) THAT staff issue Development Permit DP-2014-02 for Lot B, Mahon Road once the applicant has bonded for the proposed landscape enhancements. R2014-213 Economic Development Select Committee Meeting - May 12th, 2014 THAT the minutes of the Economic Development Select Committee Meeting held on May 1ih, 2014 be received. R2014-214 Business Survey Results SECONDED by Councillor Johnson THAT the survey included with 2014 Business Licence renewal notices be continued on an annual basis; AND THAT the Town of Gibsons explore with the other local governments on the Coast, a willingness to engage in a co-ordinated effort coast wide.
Regular Council Meeting Minutes - Tuesday, June 1 ih, 2014 Page4 ADMINISTRATION REPORTS R2014-215 Public Hearing Minutes for 1016 Seamount Way - May 20th, 2014 THAT the minutes of the Public Hearing held on May 20th, 2014 be received. R2014-216 Gibsons Aquifer Groundwater Monitoring Program SECONDED by Councillor SanJenko THAT the Director of Engineering's report regarding the 2014 Gibsons Aquifer Groundwater Monitoring Program be received; AND THAT the 2014 Groundwater Monitoring Program be awarded to Waterline Resources Inc. in the amount of $23,426 plus applicable taxes. R2014-217 Multi-Family and Commercial Backflow Assembly Testing Award MOVED by Councillor Bouman SECONDED by Councillor Johnson THAT the Director of Engineering's report regarding the Multi-Family and Commercial Backflow Assembly Testing Award be received; AND THAT the PW2014-02 Multi-Family and Commercial Backflow Assembly Testing contract be awarded to MDT Backflow in the amount of $8,900 plus unit costs for provisional items listed in their quotation as well as applicable taxes; AND FURTHER THAT subject to satisfactory performance by MDT Backflow during the 2014 program that staff extend the Multi-Family and Commercial Backflow Assembly Testing contract with MDT Backflow for a further two years, with the same unit costs as provided in the PW2014-02 contract. R2014-218 Postponement - Selected 2014 Water Projects THAT the Director of Engineering's report regarding the Postponement of Selected 2014 Water Projects be received;
Regular Council Meeting Minutes - Tuesday, June 1 ih, 2014 Page 5 INQUIRIES AND THAT any remaining work on the following projects be postponed until the final costs and the sources of funding for the June 2014 Boil Water Advisory are known: Aquifer Protection - Communication; Residential Water Mater Installations; Vending Machine Relocation. Mayor Rowe provided an opportunity for public input. BYLAWS NEW BUSINESS NOTICE OF MOTION R2014-219 Councillor Lee Ann Johnson - Liabilities for Contaminated Sites THAT staff issue a report to Council no later than October 2014 identifying implementation plans for the new public sector accounting standard that comes into force in 2015 known as "Liabilities for Contaminated Sites" as identified in the BOO audit. R2014-220 Councillor Lee Ann Johnson - Opting Into the Ministry of Environment Site Profile Process COUNCIL REPORTS THAT in light of potential liabilities to the Town, staff provide Council with a report no later than Sept. 30th, 2014 identifying the strengths and weaknesses of opting back into the Ministry of Environment Site Profile Process. Council members took the opportunity to report on their activities since the last regular meeting. INQUIRIES Mayor Rowe provided an opportunity for public input.
Regular Council Meeting Minutes - Tuesday, June 1 ih, 2014 Page 6 NEXT MEETING The next Regular Meeting of Council is to be held on Tuesday, July 15th, 2014 in the Town Hall Council Chamber at 7:00 p.m. R2014-221 ADJOURNMENT MOVED by Councillor Bouman SECONDED by Councillor SanJenko THAT the meeting be adjourned at 8:38 p.m.