RIVERDALE BOARD OF EDUCATION RIVERDALE, NEW JERSEY April 5, 2017 7:30 p.m. MINUTES FOR WORKSHOP/ACTION MEETING I. Board President, Mr. Charles Sheridan, called the Public Business Meeting of the Board of Education of the Borough of Riverdale to order on April 5, 2017. The meeting was opened at 7:37 p.m. with a flag salute. II. Mr. Sheridan, Board President, made the required announcement regarding notification of this meeting to the public. The Notice requirements of the Open Public Meetings Act of the State of New Jersey have been satisfied by the inclusion of the date, time, place and purpose of this Workshop/Action Meeting in a legal advertisement in the Suburban Trends (May 1, 2016) and The Record (May 1, 2016) with copies posted in the Riverdale School, Municipal Building, Town Library, faxed to the Suburban Trends and the Record, and filed with the Clerk of the Borough of Riverdale. I direct that this public announcement be entered in the minutes of this meeting. III. IV. ROLL CALL taken by Mrs. Andreniuk Present : Charles Sheridan, Kelly Norris, June Carelli, Michael Kheyfets, Andrew Oliveri (7:55), and Marybeth Miller Absent : Jessica Muzzio Rentas Also Present : Mrs. Vicki Pede, Superintendent and Mrs. Debra Andreniuk, Business Administrator/Board Secretary Recognition of visitors: there were six (6) members of the public present for the meeting. V. Oral Communication on Agenda Items only: None VI. Approval of Routine Items: Unless action is indicated the agenda items were reviewed for consideration at the regular monthly meeting A. It is recommended by the Superintendent of Schools that the Board of Education approve minutes for the following meetings: Workshop Meeting March 1, 2017 Executive Meetings March 1, 2017 Public Business Meeting March 15, 2017 Executive Meeting March 15, 2017 B. It is recommended by the Superintendent of Schools, upon the certification by the Business Administrator, that the Board of Education approve the payment of the following bills and claims: Payroll for the period ending March 31, 2017 $ Payroll for the period ending April 15, 2017 $ Bills List dated April 15, 2017 (warrants # through #) $ Health/Prescription plan premiums (SEHBP) for April 2017 $ Food Service for the period ending March 31, 2017 $ Workshop/Action Meeting Minutes Page 1 of 8
C. It is recommended by the Superintendent of Schools that the Board of Education approve the attached line item transfers for March 2017. D. It is recommended by the Superintendent of Schools that the Board of Education accepts the Board Secretary s and Treasurer s Reports for the month ending March 31, 2017, and has determined that they are in agreement; acknowledges receipt of the Secretary s certification that no budgetary line item account has obligations, payments or orders which exceed the amount appropriated or has been over expended in accordance with N.J.A.C.6A 16.10(c)3 and 4; and certifies that in accordance P.L.2004 Ch.73, no budgetary transfers cumulatively exceed 10% that would require the approval of the Commissioner of Education VII. Committee Reports Committees Chairperson Reports Finance Charles Sheridan Meeting tonight after the BOE Meeting. Policy Education Marybeth Miller June Carelli Met on March 16 where we discussed the policies on the agenda for approval tonight and we are meeting again on April 20. We met right before the BOE meeting and discussed the following: School performance Report on the DOE website, We have a Netiquette assembly planned for tomorrow for the middle school. We reviewed the 2017 2018 schedule. Updated the bylaws of the National Junior Honor Society to be compliant. For QSAC we will need a Board Member representative. Curriculum steering meeting is on May 2 with Pompton Lakes. Reviewed a letter going home to the parents of students attending the 8 th grade field trip regarding cell phone usage. Mr. Bowe will have an emergency contact phone with him on the trip. Personnel Michael Kheyfets Meeting tomorrow, April 6, 2017 Negotiations Kelly Norris No Update Buildings and Grounds Transportation Pompton Lakes Negotiations Pompton Lakes Liaison Andrew Oliveri Jessica Rentas Michael Kheyfets Kelly Norris No Update Met on March 16, discussed the results of the transportation survey for the high school busing that has been sent to all 8 th 11 th graders. No Update We had a Special Education and curriculum meeting. VIII. Executive Session: Motion by Mr. Kheyfets, seconded by Ms. Norris to move from open session to closed session WHEREAS, Chapter 231, P.L. 1975, also known as the Open Public Meetings Act, authorized a public body to meet in executive or private session under certain limited circumstances, and Workshop/Action Meeting Minutes Page 2 of 8
WHEREAS, said law requires the board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW THEREFORE BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE BOROUGH OF RIVERDALE THAT: 1. It does hereby determine that it is necessary to meet in Executive Session prior to adjournment of this meeting to discuss confidential student matters. 2. The matter discussed will be made public when confidentiality is no longer required. IX. Board reconvened at 9:45 pm to open session. X. Approval of New Business Items: Unless action is indicated the agenda items were reviewed for consideration at the regular monthly meeting POLICY Motion by Ms. Miller, seconded by Mrs. Carelli to approve L40 17 L40 17. It is recommended by the Superintendent of Schools that the Board of Education accept the HIB Report from the Superintendent for the month of March 2017. HIB Report Synopsis 0 allegations 1 confirmed Yes: 5 No: 1 (Mr. Sheridan) Abstain: 0 Motion by Ms. Miller, seconded by Mrs. Carelli to approve L41 17 L41 17. It is recommended by the Superintendent of Schools that the Board of Education approve the second and final reading of the following revised Policies and Regulations: Policy Number Regulation Number Policy/Regulation Name 3212 3212 Attendance 4212 4212 Attendance 5200 5200 Attendance 5339 Screening for Dyslexia 5514 Student use of Bicycles 6163 Advertising on School Property (NEW) 7481 Unmanned Aircraft Systems (UAS also known as Drones) (NEW) 8454 Management of Pediculosis (NEW) 8630 8630 Bus Driver/Bus Aide Responsibility Motion by Ms. Miller, seconded by Mrs. Carelli to approve L42 17 Workshop/Action Meeting Minutes Page 3 of 8
L42 17. It is recommended by the Superintendent of Schools that the Board of Education abolish the following Policy: Policy Regulation Number Number Policy/Regulation Name 5514 *Abolish* Student Use of Bicycles Motion by Ms. Miller, seconded by Mrs. Carelli to approve L43 17 L43 17. It is recommended by the Superintendent of Schools that the Board of Education approve the first reading of the following new and revised Policies and Regulations: Policy Number Regulation Number Policy/Regulation Name 0134 Board Self Evaluation 0152 Board Officers 2460 2460 Special Education 2460.1 Special Education Location, Identification, and Referral 2460.8 Special Education Free and Appropriate Public Education 2460.9 Special Education Transition From Early Intervention Programs to Preschool Programs Special Education In Service Training Needs for Professional 2460.15 (NEW) and Paraprofessional Staff 2460.16 Special Education Instructional Material to Blind or Print Disabled Students 2467 Surrogate Parents and Foster Parents 3218 3218 Substance Abuse (Faculty) 4218 4218 Substance Abuse (Support Staff) EDUCATION Motion by Mrs. Carelli, seconded by Mr. Oliveri to approve E60 17 E60 17. It is recommended by the Superintendent of Schools that the Board of Education approve reimbursement and expenses, previously approved by the Superintendent for the following staff training, workshops, conventions, conferences and/or seminars as they are directly related to and within the scope of participant s duties and are critical to the instructional needs of the district and/or further the efficient operation of the district. The travel and expenses are within state travel guidelines established by the Department of Treasury and are justified. Date Participant Workshop Location 10/27/17 Marianne McCarthy 10/27/17 Vicki Pede 6/7/17 6/9/17 Debra Andreniuk Rutgers Center for Literacy Rutgers Center for Literacy 55th Annual BA Conference New Brunswick, NJ New Brunswick, NJ New Brunswick, 4/12/17 Debra Andreniuk Public School Bidding NJ Workshop Fee* Hotel Fee Daily Meal Substitute Allowance Required $180.00 N/A N/A Yes $180.00 N/A N/A No Atlantic City, NJ $275 $198 $64 No *PLUS MILEAGE AND TOLLS IF APPLICABLE $239.00 $0 N/A No Workshop/Action Meeting Minutes Page 4 of 8
Motion by Mrs. Carelli, seconded by Mr. Oliveri to approve E61 17 E61 17. It is recommended by the Superintendent of Schools that the Board of Education approve an Augmentative and Alternative Communication Assessment combined with an Assistive Technology Assessment performed by Cerebral Palsy of North Jersey at a cost of $1,200 for student #13025256. E62 17. It is recommended by the Superintendent of Schools that the Board of Education approve the revised school calendar for the 2016 2017 school year. This revision marks Tuesday, May 30, 2017, as closed as we did not use all four dedicated emergency days. Motion by Mrs. Carelli, seconded by Mr. Oliveri to approve E63 17 E63 17. It is recommended by the Superintendent of Schools that the Board of Education approve the girls/boys 2017 revised Softball/Baseball Schedules, as attached, inclusive of any tournaments the teams will participate in. Motion by Mrs. Carelli, seconded by Mr. Oliveri to approve E64 17 E64 17. It is recommended by the Superintendent of Schools that the Board of Education approve the addition of Kean University, Union, NJ to the listing of 2016 2017 approved Field Trip Designations. PERSONNEL P90 17. It is recommended by the Superintendent of Schools that the Board of Education approve the payout of unused sick time per the negotiated agreement to Steven Pricone in the amount of $15,000 as a non precedent setting action. Motion by Mr. Kheyfets, seconded by Mr. Oliveri to approve P91 17 Discussion: Mrs. Carelli asked what the requirements for a teacher or an aide substitute. Mrs. Pede answered: You would need a teaching certificate or 60 college credits. P91 17. It is recommended by the Superintendent of Schools that the Board of Education approve the addition of the following to the 2016 2017 Substitute List, pending receipt of certification and a favorable criminal history review: Name Substitute Terri Giunta James Jacob Michael Kajor Khaliah Amatulla Lindsay Terry Farley Nurse/Teacher Arlene Berghorn Nurse Dave Garey Workshop/Action Meeting Minutes Page 5 of 8
Motion by Mr. Kheyfets, seconded by Mr. Oliveri to approve P92 17 P92 17. It is recommended by the Superintendent of Schools that the Board of Education revise the number of hours for part time aide, Leanne Pittelkow from not to exceed 24 hours and 35 minutes hours per week to not to exceed 28 hours and 20 minutes per week effective March 27, 2017 for the remainder of the 2016 2017 school year. TRANSPORTATION Motion by Mr. Oliveri, seconded by Ms. Miller to approve T09 17 T09 17. It is recommended by the Superintendent of Schools that the Board of Education approve the continuance of the Coordinated Transportation Agreement with the Educational Services Commission of Morris County, as needed, for the 2017 2018 school year. XI. Non Action Items A. Letters and Communications Charles Sheridan Technology Magazine and Planning and Management Magazine. B. Superintendent s Report Mrs. Vicki Pede There were 0 HIB allegations and 0 HIB confirmations. I participated in a webinar conducted by the director of the Office of Special Education Programs (OSEP) today. One of the items noted was a summit focusing on dispute resolution. That is slated to occur on April 25 th and I already sent an email inquiry as to how one would register for the program. In addition, the department is also going to open up the use of facilitators for districts beginning on July 1 st. Currently, there are 4 pilot schools involved in this. The department is trying to lower the volume of due process requests and have stated that both parties need to agree on having a facilitator of the meeting present. A facilitator in no way negates the need to follow the timelines outlined in the law. Evacuation Drill An off site evacuation drill was held on Monday, April 3 rd. This was done in conjunction with the police department and the pastor of the church. Information on an upcoming drill was sent home to parents and the police had the street blocked off for our children s safety. The site nor the date/time was revealed in the interest of safety and security for all. I appreciate your understanding and cooperation in the situation. Please know that everything went very well and that the police were impressed with how quickly our building was evacuated. Students and staff were thanked for their cooperation as well. Lt. MacIntosh attended the faculty meeting after school that day for any questions or comments that arose. Just a reminder that our Spring Break is April 10 April 14. I will be taking a vacation day on April 13 th. The office should be covered each day of break with the exception of Friday, which is a holiday. The PTA meeting is being held on April 20 th as originally scheduled; however, the time is changed to 5:30. Also, thank you to the Board for understanding the need to have a hire retroactive. I had reached out to the Personnel Committee on the necessity of the situation prior to the item appearing on the agenda. C. Enrollment as of April 5, 2017 Workshop/Action Meeting Minutes Page 6 of 8
PreK 8 340 PLHS Tuition 108 Option III 0 Academy/Vo Tech 7 Out of District 11 Charter 0 Home Instruction 0 School Choice 2 D. Business Administrator s Report Debra Andreniuk We received notice that there is going to be a Rail Highway grade crossing rehabilitation project taking place at Hamburg Turnpike and Riverdale Road. We will be attending a meeting on Friday morning at the municipal to obtain more information regarding the dates of the project and detour information. Friday, we will have what will hopefully be our final round of lead testing. The new water fountains and faucets will be tested at this time. The Riverdale Shade Tree Commission has contacted us and would like the Board s Permission to replace the two trees that we cut down by vandals last year. The Board has given their permission. A representative from the state heritage commission also contacted us regarding grants available to restore the doughboy statue that was removed by the town and placed into storage. We have directed them to contact the town as they have the statue. There will be two BOE seats open for the November Election. The district must notify the county clerk s office by June 6 and interested candidates need to file nomination petition by July 31, 2017, with the county office. Candidate packets will be available in the BOE office. E. Information and Questions from Board Members Mrs. Carelli mentioned that the policy committee has to review Policy 5516: The use of Electronic Devices at the next meeting to make any necessary changes prior to the 8th grade Washington DC Trip. Mrs. Carelli would like the committee meeting schedule we have been following through March to remain in effect through June and to have dates of meetings sent out to everyone Mr. Oliveri apologized for being late to the meeting. Mr. Sheridan asked what dates are Pompton Lakes considering for the give back of snow days. Ms. Norris responded May 30 (the day after Memorial Day) or June 12. We will vote on it at the April 26, 2017 Public Business meeting. F. Oral Communication Kim Soto had an issue doing the transportation survey and couldn t fill in the student name. Anne Gould asked who decided what grades are in the school production. Mr. Sheridan responded that it is up to the Superintendent and person who applied for the stipend then it goes back to the Board for approval. Ms. Gould then asked why does the Board have to approve the grades that participate, they should only approve the stipend to the person who is running the production. Ann Gould asked why can t the aide get paid as a teacher to teach the Health Class since she has been teaching it anyway. The nurse was only there for 1 ½ days. Mrs. Pede stated that it was on the personnel committee agenda to discuss the next day. XII. Future Meeting and Important Dates reported by President, Mr. Sheridan Workshop/Action Meeting Minutes Page 7 of 8
April 26, 2017 Public Business Meeting/Budget 7:30 p.m. Presentation May 3, 2017 Workshop/Action Meeting 7:30 p.m. May 17, 2017 Public Business Meeting 7:30 p.m. June 14, 2017 Workshop/Action Meeting 7:30 p.m. XIII. Executive Session/Adjournment: Motion by Mr. Kheyfets, seconded by Mr. Oliveri at 10:13 pm to adjourn the meeting and move into executive session WHEREAS, Chapter 231, P.L. 1975, also known as the Open Public Meetings Act, authorized a public body to meet in executive or private session under certain limited circumstances, and WHEREAS, said law requires the board to adopt a resolution at a public meeting before it can meet in such an executive or private session, NOW THEREFORE BE IT RESOLVED BY THE BOARD OF EDUCATION OF THE BOROUGH OF RIVERDALE THAT: 1. It does hereby determine that it is necessary to meet in Executive Session prior to adjournment of this meeting to discuss confidential student matters. 2. The matter discussed will be made public when confidentiality is no longer required. Carried by unanimous voice vote Respectfully Submitted, Debra Andreniuk Business Administrator/Board Secretary Workshop/Action Meeting Minutes Page 8 of 8