MINUTES OF THE REGULAR MEETING OF COUNCIL HELD IN THE COUNCIL CHAMBERS ON AT 7:30 P.M. PRESENT: ABSENT IN ATTENDANCE: Acting Mayor P.T. French Councillors D.C. DeMare, S.D. Nelson, J. Wolbers Mayor R.D. Gibson, Councillor S.P.S. Rathor A. De Feo, Chief Administrative Officer J. Newbery, Manager, Council & Staff Services B. Lawrence, Director of Development & Business Services D. Lazzarin, Director of Finance MINUTES OF THE REGULAR MEETING OF COUNCIL HELD JUNE 28, 2005. RES #261/05 MIN - 28/06/05 THAT the Minutes of the Regular Meeting of Council held June 28, 2005, be adopted as circulated. C6a. REPORT OF THE GENERAL MANAGER OF COMMUNTIY SERVICES RE PICNIC SHELTER IN BOITANIO PARK. RES #262/05 ROTARY PICNIC SHELTER/BOITANIO PARK THAT pursuant to the report of the General Manager of Community Services, dated July 7, 2005, Council approve the relocation of the Rotary Picnic Shelter from Scout Island to Boitanio Park.
COUNCIL MINUTES PAGE 2 C2a. REPORT OF COUNCILLOR DEMARE RE REINSTATING THE CORPORATE VOTE AND FOLLOW UP TO RES #632/02. RES #263/05 CORPORATE VOTE THAT pursuant to the report of Councillor D.C. DeMare dated July 3, 2005, Council reiterate to the Province their request for legislated changes to the Elections Act which would permit corporate owners of businesses in BC Municipalities the right to vote in local elections, regardless of their place of residence, and further, UBCM, NCMA, the BC Chamber of Commerce and the Williams Lake Chamber of Commerce be so advised and a letter be forwarded to the MLA for Cariboo South requesting his support of this matter. C3a. REPORT OF COUNCILLOR DEMARE RE FUNDING FOR THE HEALTH ADVISORY COMMITTEE. RES #264/05 FUNDING FOR H.A.C. Moved by Councillor French THAT the report of Councillor DeMare, dated July 6, 2005, regarding request for funding for the Health Advisory Committee be received and Council approach the Interior Health Authority to request funding for specific projects as required by the Health Advisory Committee.
COUNCIL MINUTES PAGE 3 C3b. REPORT OF THE MANAGER OF COUNCIL & STAFF SERVICES RE 2005 UBCM CONVENTION. RES #265/05 2005 UBCM CONVENTION Moved by Councillor Wolbers THAT pursuant to the report of the Manager of Council & Staff Services dated July 4, 2005, Council authorize Members of Council and the Chief Administrative Officer, or his delegate, to attend the 2005 UBCM Convention to be held in Vancouver, B.C., September 27-30, 2005. C3c. REPORT OF COUNCILLOR DEMARE RE 2007 NCMA CONFERENCE HOST. RES #266/05 2007 NCMA CONFERENCE HOST Moved by Councillor Wolbers THAT pursuant to the report of Councillor D.C. DeMare, dated July 6, 2005, Council approve in principle the concept of applying for the 2007 NCMA conference and that Staff be requested to prepare a report back which includes community facility and hotel capacity, concept, financial and staffing implications and any other factors Council should be aware of before preparing a bid.
COUNCIL MINUTES PAGE 4 D1. ZONING AMENDMENT BYLAW NO. 1965 TOURISM DISCOVERY CENTRE CITY OF WILLIAMS LAKE 1660 SOUTH BROADWAY AVE. RES #267/05 ZONING AMENDMENT BYLAW #1965 TDC- CITY OF WL THAT the approval from Ministry of Transportation dated July 6, 2005, regarding the Zoning Amendment for the Tourism Discovery Centre be received and Bylaw No. 1965, being a Bylaw of the City of Williams Lake to amend Bylaw No. 1825, being the "Williams Lake Zoning Bylaw No. 1825, 2002", be reconsidered and adopted. C5a. DEVELOPMENT PERMIT CITY OF WILLIAMS LAKE TOURISM DISCOVERY CENTRE 1660 BROADWAY AVENUE SOUTH. RES #268/05 DEV PERMIT CITY OF WL - TDC THAT approval be given for Development Permit No. 03-2005 on Lot A, District Lot 8818, Cariboo District, Plan 15523, Except Plan 26314 AND Lot 1, Lot 2 and Lot 3, District Lot 8818, Cariboo District, Plan 6343, Except Plans 26314 and 27389 and situate at 1660, 1664 (lot 3), 1664 (lot 2) and 1668 Broadway Avenue South for the City of Williams Lake Tourism Discovery Centre.
COUNCIL MINUTES PAGE 5 C5b. REPORT OF THE DOWNTOWN PARKING COMMISSION RE EXPANSION OF DOWNTOWN SPECIFIED PARKING AND REQUEST FOR PROVISION OF OFF-STREET PARKING IN THE THIRD AVENUE NORTH/CAMERON STREET AREA. RES #269/05 OFF STREET PARKING 3 RD AVE N./CAMERON STREET THAT the report of the Downtown Parking Commission re Expansion of Downtown Specified Parking and request for provision of off-street parking in the 3 rd Ave North/Cameron Street area be received and referred to Committee of the Whole Council for further discussion. E1. COMMITTEE OF WHOLE COUNCIL REPORT NO. 20-2005 RE CORPORATE CREDIT CARDS AND FIELD PURCHASE ORDERS. RES #270/05 COWC RPT-CORP. CREDIT CARDS/FIELD PO S THAT pursuant to Committee of Whole Council Report No. 20-2005 and the report of the Director of Financial Services dated June 29, 2005, Council approve the revisions to Purchasing Policy No. 138 and Use of Corporate Credit Cards Policy No. 187.
COUNCIL MINUTES PAGE 6 E1.1 COMMITTEE OF WHOLE COUNCIL REPORT NO. 20-2005 RE CORPORATE CREDIT CARDS AND FIELD PURCHASE ORDERS. RES #270.1/05 COWC RPT - CREDIT CARD AGREEMENT THAT pursuant to Committee of Whole Council Report No. 20-2005, Council authorize the amendment of the Corporate Credit Card Agreement between the Bank of Montreal and the City of Williams Lake to provide for an overall credit limit of $200,000 and to include provision for the procurement of goods and services. E2. COMMITTEE OF WHOLE COUNCIL REPORT NO. 21-2005 RE WESTSIDE STORM SEWER & FAIRVIEW DRIVE FUNDING OPTIONS. RES #271/05 COWC RPT WESTSIDE STORM SEWER Moved by Councillor Wolbers THAT pursuant to Committee of Whole Council Report No. 21-2005, the report of the Director of Financial Services dated June 23, 2005 regarding Westside Storm Sewer & Fairview Drive funding options, be received and Council approve borrowing of approximately $350,000 from the Machinery and Equipment Reserve, which is not immediately required for equipment purposes and will be repaid, with interest, at a later date and these funds be transferred to the General Capital Reserve.
COUNCIL MINUTES PAGE 7 E2. COMMITTEE OF WHOLE COUNCIL REPORT NO. 21-2005 RE WESTSIDE STORM SEWER & FAIRVIEW DRIVE FUNDING OPTIONS. RES #272/05 COWC RPT WESTSIDE STORM SEWER Moved by Councillor Wolbers THAT pursuant to Committee of Whole Council Report No. 21-2005, Council authorize using approximately $350,000 of the funds in the General Capital Reserve to cover the projected cost increase of the Westside Storm Sewer (Phase 2) and Fairview Drive Rehabilitation capital projects. E3. COMMITTEE OF WHOLE COUNCIL REPORT NO. 22-2005 RE SAFER COMMUNITY COMMITTEE RECOMMENDATIONS. RES #273/05 COWC RPT SAFER COMMUNITY COMMITTEE That pursuant to Committee of Whole Council Report No. 22-2005 and the report of the General Manager of Community Services dated June 1, 2005, the options highlighted in the report be referred to a joint meeting between the Legislative & Protective Services and Community Services Portfolios for submission of a comprehensive package of recommendations to Committee of the Whole.
COUNCIL MINUTES PAGE 8 E4. COMMITTEE OF WHOLE COUNCIL REPORT NO. 23-2005 RE POLICING COST AND SERVICE DELIVERY. RES #274/05 COWC RPT POLICING COST & SERVICE DELIVERY THAT pursuant to Committee of Whole Council Report No. 23-2005, and the report of the Chief Administrative Officer dated June 30, 2005, the options highlighted in the report be referred to a joint meeting between the Legislative & Protective Services and Community Services Portfolios for submission of a comprehensive package of recommendations to Committee of the Whole. E5. COMMITTEE OF WHOLE COUNCIL REPORT NO. 24-2005 RE MUNICIPAL CONTRACT POLICING RESOURCE REQUESTS 2006/2007. RES #275/05 COWC RPT MUNICIPAL CONT. POLICING RESOURCES THAT pursuant to Committee of Whole Council Report No. 24-2005, the report of the Director of Financial Services dated June 27, 2005 and the letter from the RCMP dated June 10, 2005 regarding Municipal Contract Policing Resource Requests - 2006/2007 be received and a letter be sent to RCMP "E" Division advising the City of Williams Lake cannot absorb the increases and request a meeting with representatives to discuss this matter; and further, this be referred to a Committee of Whole Council Meeting.
COUNCIL MINUTES PAGE 9 E6. COMMITTEE OF WHOLE COUNCIL REPORT NO. 25-2005 RE MEETING RE POLICING COSTS FOR MUNICIPALITIES BETWEEN 5,000 & 15,000. RES #276/05 COWC RPT NCMA POLICING MTG. THAT pursuant to the Committee of Whole Council Report No. 25-2005, Council send a letter to the Union of BC Municipalities requesting they hold a meeting at the 2005 UBCM Convention with the 32 municipalities with populations between 5,000 and 15,000 as a follow up to the previous policing discussions and to discuss budget implications; and further, a copy of the letter be forwarded to the affected municipalities. MEETING AT UBCM WITH SOLICITOR GENERAL. RES #277/05 UBCM CONVENTION- MEETING WITH SOLICITOR GENERAL Moved by Councillor Wolbers THAT Council request a meeting with the Solicitor General at the Union of B.C. Municipalities Annual Convention to discuss policing matters.
COUNCIL MINUTES PAGE 10 F1. LETTER FROM THE CITY OF BURNABY RE AGRICULTURE LAND RESERVE. RES #278/05 AGRICULTURE LAND RESERVE Moved by Acting Mayor French THAT the letter from the City of Burnaby, dated June 14, 2005, regarding trends in exclusion of applications for lands within the Agricultural Land Reserve be received and the City of Burnaby be advised that Council supports their request for the Agricultural Land Reserve to prepare and make available a complete and accurate set of statistics on changes in the size of the ALR, compiled by calendar year for the Province, each panel area, regional district and municipality. F2. LETTER FROM THE BOYS & GIRLS CLUB OF WILLIAMS LAKE AND DISTRICT RE 5 TH ANNUAL YOUTH STREET PARTY. RES #279/05 5 TH ANNUAL YOUTH STREET PARTY THAT pursuant to the request from the Boys & Girls Club of Williams Lake and District, in their letter dated June 22, 2005, permission be given to temporarily close the Oliver Street alley between 3rd and 4th Avenue South from 5:00 p.m. to 10:30 p.m. on Friday July 22, 2005 for the 5th Annual Youth Street Party; and further, Emergency Services be so advised.
COUNCIL MINUTES PAGE 11 G1. SUBWAY DAY FOR CH.I.L.D. RES #280/05 SUBWAY DAY FOR CH.I.L.D. THAT pursuant to the request from the CH.I.L.D. Foundation in their letter dated June 29, 2005, Thursday, Sept 15, 2005 be proclaimed as "Subway Day for CH.I.L.D" in the City of Williams Lake, pursuant to City Policy. ADJOURNMENT. RES #281/05 THAT this meeting adjourn. (Time: 8:26 p.m.) MAYOR CERTIFIED CORRECT: DIRECTOR OF CORPORATE SERVICES