Orange County Sanitation District Corrected MINUTES BOARD MEETING March 23, 2016 Administration Building 10844 Ellis Avenue Fountain Valley, California 92708-7018 03/23/2016 Minutes of Board Meeting Page 1 of 9
ROLL CALL A regular meeting of the Board of Directors of the Orange County Sanitation District was held on March 23, 2016, at 6:02 p.m., in the Administration Building. Director Chad Wanke delivered the invocation and led the Pledge of Alleg iance. The Clerk of the Board declared a quorum present as follows: ACTIVE DIRECTORS ALTERNATE DIRECTORS x John Nielsen, Chair Allan Bernstein A Gregory Sebourn, Vice Chair Doug Chaffee x Tom Beamish Tim Shaw x Steven Choi Lynn Schott x Keith Curry Scott Peotter x Ellery Deaton Sandra Massa-Lavitt x Joy Neugebauer Al Krippner x James M. Ferryman Bob Ooten x Steven Jones Kris Beard x Jim Katapodis Erik Peterson x Robert Kiley Michael Beverage x Peter Kim Michele Steggell x Lucille Kring James Vanderbilt x Greg Mills Diana Fascenelli x Richard Murphy Shelley Hasselbrink x Steve Nagel Cheryl Brothers x Glenn Parker Cecilia Hupp x David Shawver Carol Warren x Fred Smith Virginia Vaughn x Teresa Smith Mark Murphy x Michelle Steel Shawn Nelson x Sal Tinajero David Benavides x Chad Wanke Constance Underhill A John Withers Douglas Reinhart x Mariellen Yarc Stacy Berry STAFF MEMBERS PRESENT: Jim Herberg, General Manager; Bob Ghirelli, Assistant General Manager; Lorenzo Tyner, Director of Finance & Administrative Services; Rob Thompson, Director of Engineering ; Celia Chandler, Director of Human Resources; Ed Torres, Director of Operations & Maintenance; Kelly Lore, Clerk of the Board ; Jennifer Cabral; Jim Colston; Norbert Gaia; Al Garcia; Tina Knapp; Mark Manzo; and Jeff Mohr. OTHERS PRESENT: Brad Hagin (General Counsel); Cheryl Brothers (Alternate Director Fountain Valley) ; Bob Ooten (Alternate Director CMSD) ; Roger Cerda, Alston & Bird; Kimo Look, Project Partners, and Rich ten Bosch, Black & Veatch. 03/23/2016 Minutes of Boa rd Meeting Page 2 of 9
PUBLIC COMMENTS: No public comments were provided. SPECIAL PRESENTATIONS: Chair Nielsen presented former Board Member, Lisa Bartlett with a Certificate of Appreciation for her service on the OCSD Board of Directors. REPORTS: Chair Nielsen provided an update from the recent Legislative and Public Affairs Committee meeting including the March 15th legislative visit to Sacramento where he, Vice-Chair Sebourn and Mr. Herberg met with Senator Hertzberg's office, Assembly Member Gordon, State Water Control Board and the Assembly Committee on Environmental Safety & Toxic Materials offices. General Manager Jim Herberg informed the committee of the upcoming dates: Honor Walk Ceremony which will be held on May 25, 2016 at 4:00 p.m.; GWRS Steering Committee meeting April 11; and AB 1825 Harassment Training for Board members on May 4 and May 12. Mr. Herberg announced that in response to a request from the Board, an informative list of OCSD management with photos was distributed to the Directors. Chair Nielsen stated that this should serve as information only, and that communication should always be directed to the General Manager or department heads. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve the minutes of the Regular Board of Directors Meeting held on February 24, 2016. 2. PURCHASE AND SALE AGREEMENT WITH COAST COMMUNITY COLLEGE DISTRICT (Rob Thompson) MOVED, SECONDED, AND DULY CARRIED TO: Execute a Purchase and Sale Agreement with Coast Community College District for the property adjacent to Rocky Point Pump Station, in a form approved by General Counsel, for a sale price not to exceed $1,800,000. 03/23/2016 Minutes of Board Meeting Page 3 of 9
3. PRIMARY INFLUENT CHANNEL REPAIRS AT PLANT 1, PROJECT NO. FE14-04 (Rob Thompson) MOVED. SECONDED. AND DULY CARRIED TO: A. Receive and file bid tabulation and recommendation; B. Award a construction contract to Jamison Engineering Contractors, Inc. for Primary Influent Channel Repairs at Plant 1, Project No. FE14-04, for a total amount not to exceed $514,072; and C. Approve a contingency of $102,800 (20%). OPERATIONS COMMITTEE: 4. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve minutes of the March 2, 2016 of the Operations Committee Meeting. 5. NEWHOPE-PLACENTIA TRUNK SEWER REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: A. Approve a Professional Construction Services Agreement with Lee & Ro, Inc., to provide construction support services for Newhope-Placentia Trunk 03/23/2016 Minutes of Board Meeting Page 4 of 9
Sewer Replacement, Project No. 2-72, for a total amount not to exceed $3,253,946; and B. Approve a contingency of $325,394 (10%). 6. SUPPLEMENTAL ENGINEERING AND SUPPORT STAFF SERVICES, CONTRACT NO. PSA-2015-100 (Rob Thompson) MOVED, SECONDED. AND DULY CARRIED TO: Approve a Professional Services Agreement with Jacobs Project Management Co. to provide supplemental engineering and support staff services, Contract No. PSA-2015-100, commencing May 1, 2016 through June 30, 2020, with three one-year renewal options, for a total amount not to exceed $41,000,000 over the period of up to seven years. Director Tinajero arrived at the meeting at 6:15 p.m. ADMINISTRATION COMMITTEE: 7. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED. AND DULY CARRIED TO: Approve minutes of the March 9, 2016 Administration Committee Meeting. 03/23/2016 Minutes of Board Meeting Page 5 of 9
8. APPOINTING A CLERK OF THE BOARD PRO TEM TO THE BOARD OF DIRECTORS IN THE ABSENCE OF THE CLERK OF THE BOARD (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Adopt Resolution No. OCSD 16-04 entitled, "A Resolution of the Board of Directors of Orange County Sanitation District appointing a Clerk of the Board Pro Tern to the Board of Directors; and repealing Resolution No. OCSD 07-23." 9. REPORT OF THE INVESTMENT TRANSACTIONS FOR THE MONTH OF FEBRUARY 2016 (Lorenzo Tyner) MOVED. SECONDED, AND DULY CARRIED TO: Receive and file the report of the investment transactions for the month of February 2016. Kring; Mills; R. Murphy; Nagel; Neugebauer; Nielsen; Parker; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Kim 10. DESIGNATION OF APPLICANT'S AGENT FOR DISASTER RELIEF (Bob Ghirelli) MOVED. SECONDED. AND DULY CARRIED TO: Adopt Resolution No. OCSD 16-05, entitled, "A Resolution of the Board of Directors of the Orange County Sanitation District authorizing the General Manager or Designee to Execute State Office of Emergency Services and/or Federal Emergency Management Agency Documents and Relevant Permit Applications for Present and Future Disaster Relief Applications; and Repealing Resolution No. OCSD 11-03." 03/23/2016 Minutes of Board Meeting Page 6 of9
LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE: 11. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve minutes of the March 15, 2016 Legislative and Public Affairs Committee Meeting. 12. PROPOSED CHANGES TO LEGISLATIVE AND PUBLIC AFFAIRS COMMITTEE MEETING DATES FOR YEAR 2016 (Bob Ghirelli) MOVED. SECONDED. AND DULY CARRIED TO: Approve the revised calendar of meeting dates for the 2016 calendar year for meetings of the Legislative and Public Affairs Committee. Assistant General Manager Bob Ghirelli introduced Principal Public Affairs Specialist Jennifer Cabral who provided an informative PowerPoint presentation of the Public Affairs Strategic Plan. 13. JULY 2016 - JUNE 2018 PUBLIC AFFAIRS STRATEGIC PLAN (Bob Ghirelli) MOVED. SECONDED, AND DULY CARRIED TO: Receive and file the July 2016 - June 2018 Public Affairs Strategic Plan. Director Jones arrived at the meeting at 6:17 p.m. 03/23/2016 Minutes of Board Meeting Page 7 of 9
STEERING COMMITTEE: 14. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED. AND DULY CARRIED TO: Approve minutes of the February 24, 2016 meeting of the Steering Committee. Beamish; Choi; Curry; Deaton; Ferryman; Jones; Katapodis; Kiley; Kim; Kring; Mills; R. Murphy; Nagel; Neugebauer; Nielsen; Parker; Shawver; F. Smith; T. Smith; Steel; Tinajero; Wanke; Sebourn and Withers NON-CONSENT CALENDAR:. AB 1234 REPORTS: Director Ferryman reported out on his recent attendance at the following meetings: Borders Committee where an annual meeting was held with dignitaries from the state of Baja, National Water Research Institute wherein a $1 million budget was established and the need to relocate to the Orange County Water District campus was discussed. He further stated that the Santa Ana River Flood Agency meeting will be held March 24, 2016. INFORMATION ITEMS:. CLOSED SESSION: CONVENED IN CLOSED SESSION PURSUANT TO GOVERNMENT CODE SECTIONS: 54956.9(d)(1) The Board convened in closed session at 6:30 p.m. to discuss one item. Confidential minutes of the Closed Session have been prepared in accordance with the above Government Code Sections and are maintained by the Clerk of the Board in the Official Book of Confidential Minutes of Board and Committee Closed Session Meetings. 03/23/2016 Minutes of Board Meeting Page 8 of 9
RECONVENED IN REGULAR SESSION: The Board reconvened in regular session at 6:50 p.m. CONSIDERATION OF ACTION, IF ANY, ON MATTERS CONSIDERED IN CLOSED SESSION: General Counsel, Brad Hagin stated there was nothing to report. OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: Director Curry commended Director of Engineering Rob Thompson and staff on the early completion of the Newport Force Main project 5-60. Director Wanke stated his discovery of a 1982-83 OCSD recipe book, which he passed around and was given to staff for reference. Director Shawver thanked Mayor Choi and Supervisor Steel for their support in the approval of the recent OC Waste Disposal agreement saving the County of Orange over $100 million. Chair Nielsen thanked Townsend and Associates, Cori Williams, and Jim Herberg for a successful legislative trip to Sacramento. Director Kring wished everyone a Happy Easter and Passover. ADJOURNMENT: At 6:59 p.m. Chair Nielsen adjourned the meeting until the Regular Board Meeting on April 27, 2016 at 6:00 p.m. 03/23/2016 Minutes of Board Meeting Page 9 of 9