MINUTES OF THE OPERATIONS COMMITTEE

Transcription

1 MINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, September 5, 2018, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, September 5, 2018 at 5:03 p.m. in the Administration Building. Director Mariellen led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Denise Barnes Allan Bernstein Robert Collacott Steve Jones Scott Peotter Tim Shaw Fred Smith Michelle Steel Mariellen Greg Sebourn, Board Chair David Shawver, Board Vice-Chair COMMITTEE MEMBERS Phil PUBLIC COMMENTS: STAFF PRESENT: Jim Herberg, General Manager Rob Thompson, Assistant General Manager Lorenzo Tyner, Assistant General Manager Celia Chandler, Director of Human Resources Jim Colston, Director of Environmental Services Ed Torres, Director of Operations & Maintenance Kelly Lore, Clerk of the Board Scott Ahn Jennifer Cabral Don Cutler Raul Cuellar Jacob Dalgoff Mike Dorman Dean Fisher Alfredo Garcia Cortney Light Kathy Millea Umesh Murthy Nasrin Nasrollahi Victoria Pilko Valerie Ratto Reza Sobhani Jim Spears Thomas Vu OTHERS PRESENT: Brad Hagin, General Counsel Dan Bunce, Brown and Caldwell Ed Yanc, Kennedy/Jenks Bob Ooten, Alternate Director (CMSD). 09/05/2018 Operations Committee Minutes Page 1of10

2 REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg announced that the State of the District will be held on October 19 at 8:00 a.m. at Mile Square Golf Course. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED, SECONDED, and DULY CARRIED TO: July 18, 2018 Operations Committee Meeting. Approve Minutes of the Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and 2. PLANT NO. 1 LABORATORY BUILDING UPS SYSTEM REPLACEMENT, PROJECT NO. MP-433 (Ed Torres) MOVE11 SECONDED. and DULY CARRIED TO: Recommend to the Board of A. Approve a Purchase Order contract for the purchase and installation of an uninterruptible power supply (UPS) system for the Plant No. 1 Laboratory Building, Project No. MP-433, using the U.S. Communities Master Agreement No. EV2370 to Graybar Electric, for an amount not to exceed $233,536; and B. Approve a contingency of $46,707 (20%). Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and 3. SERVICE CONTRACT FOR ROLL UP, SLIDE, AND FIRE DOOR MAINTENANCE & REPAIR, SPECIFICATION NO. S BD (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: 09/05/2018 Operations Committee Minutes Page 2of1 0

3 A. Approve a Purchase Order contract with Excel Door & Gate Company for preventative maintenance service, Specification No. S BD, in the amount of $72,250, and an additional $60,000 for parts associated with corrective repairs, for a total annual amount not to exceed $132,250, for the period October 1, 2018 through September 30, 2019, with four (4) one-year renewal options; and B. Approve an annual contingency of $13,225 (10%). 4. FUR GFX-320 OPTICAL GAS IMAGING CAMERA (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: A. Approve a Sole Source Purchase Order with FUR Commercial Systems, Inc. for the purchase of one FUR GFX-320 optical gas imaging camera, for a total amount not to exceed $99,996 delivered, including sales tax; and B. Approve a contingency of $3,000 (3%). 5. PROTECTIVE RELAY AND CIRCUIT BREAKER TESTING, SPECIFICATION NO. S BD (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of A. Award a Service Contract to Western Electrical Services for Protective Relay and Circuit Breaker Testing at Plant Nos. 1 and 2, Specification No. S BD, for a total amount not to exceed $437,670; and B. Approve a contingency of $87,534 (20%). 09/05/2018 Operations Committee Minutes Page 3of10

4 6. QUARTERLY ODOR COMPLAINT REPORT (Ed Torres) MOVED. SECONDED, and DULY CARRIED TO: Receive and file the Fiscal Year 2017/18 Fourth Quarter Odor Complaint Summary. 7. UPS AND BATTERY CHARGER MAINTENANCE (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: A Approve a Purchase Order renewal for Final Year of Contract Services with Camali Corp. for UPS and Battery Charger Maintenance for Plant Nos. 1 and 2 and Pump Stations, per Specification No. S for Preventative Maintenance Services, for a total amount not to exceed $ for the period of October 1, 2018 through September 30, 2019; and B. Approve a contingency of $6,774 (5%). A YES: Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and 8. ANNUAL MANHOLE FRAME AND COVER REPAIR CONTRACT (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: A. Award a Service Contract to ZECO, Inc. to provide Manhole Frame & Cover Replacement Services, Specification No. S BO, for a total amount not to exceed $154,070; for the period beginning October 1, 2018 through September 30, 2019, with four (4) one-year renewal options; and B. Approve an annual contingency of $23, 110 (15%). 9. TRICKLING FILTER "A" PLANT NO. 2 REPAIR (Ed Torres) MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of 09/05/2018 Operations Committee Minutes Page 4of10

5 A Approve a Sole Source Purchase Order to Ovivo USA, LLC to refurbish and repair Trickling Filter "A" rotary distributor and associated damaged components for a total amount not to exceed $175,085; B. Approve a contingency of $35,017 (20%); and C. Approve Amendment to Orange County Sanitation District Purchase Order Terms and Conditions. A YES: Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and 10. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT Receive and file the Capital Improvement Program Contract Performance Report for the period ending June 30, BATTERY STORAGE SYSTEM AT PLANT NO. 1, PROJECT NO. FE17-03 A. Ratify the General Manager's signature of the Southern California Gas Self Generation Incentive Program Reservation Request Form, and authorize the General Manager to sign the remaining required documents for the Battery Storage System at Plant No. 1, Project No. FE17-03; and B. Authorize the General Manager to sign the Southern California Edison's Customer Generation Agreement related to Battery Storage System at Plant No. 1, Project No. FE Sebourn, Shaw, Shawver, F. Smith, Withers, and, Shaw (Non-participant - Levine Act Disclosure) and Steel (Non-participant - Levine Act Disclosure) 09/05/2018 Operations Committee Minutes Page 5of10

6 12. SAFETY IMPROVEMENTS PROGRAM, PROJECT NO. J-126 A Receive and file Bid Tabulation and Recommendation for Helix Electric for Safety Improvements Program: Exit Signs, Exit Lights, Electrical Disconnects, and Gas Detection, Contract No. J-1261 ; B. Award a Construction Contract to Helix Electric for the Safety Improvements Program: Exit Signs, Exit Lights, Electrical Disconnects, and Gas Detection, Contract No. J-1261, for a total amount not to exceed $881,800, to address identified emergency lights and exit sign issues; and C. Approve a contingency of $88, 180 (10%). 13. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL, PROJECT NO A Approve a Professional Construction Services Agreement with Michael Baker International, Inc. to provide construction support services for Santa Ana River Interceptor Rock Stabilizers Removal, Project No , for a total amount not to exceed $215,129; and B. Approve a contingency of $21,513 (10%). NOES; Barnes, Bernstein, Collacott, Deaton, S. Jones, Peotter, 14. SANTA ANA RIVER INTERCEPTOR ROCK STABILIZERS REMOVAL, PROJECT NO /05/2018 Operations Committee Minutes Page 6of10

7 A. Receive and file Bid Tabulation and Recommendation for Santa Ana River Interceptor Rock Stabilizers Removal, Project No ; 8. Award a Construction Contract to Griffith Company for Santa Ana River Interceptor Rock Stabilizers Removal, Project No , for a total amount not to exceed $2,809,082; and G. Approve a contingency amount of $280,908 (10%). NON-CONSENT: 15. LEASE PACIFIC STREET PROPERTY AND AMEND BANDILIER CIRCLE PROPERTY LEASE Assistant General Manager Rob Thompson provided a brief explanation of the item and responded to questions from the Committee. MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of A. Authorize the execution of an amendment to the existing lease with the Chefs' Toys, LLC, a wholly-owned subsidiary of TriMark USA, LLC for the real property at Bandilier Circle in Fountain Valley, in a form approved by General Counsel. B. Authorize the execution of a lease with Chefs' Toys, LLC, a wholly-owned subsidiary of TriMark USA, LLC for the Orange County Sanitation District's real property at Pacific Street, Fountain Valley, for a term commencing on September 27, 2018 and ending September 30, 2019, in a form approved by General Counsel; and NOES; Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and 16. GISLER-REDHILL SYSTEM IMPROVEMENTS, REACH B, PROJECT NO Engineering Supervisor Raul Cueller provided an informative PowerPoint presentation which included an overview and challenges of this project. Mr. Cueller and Mr. Thompson responded to questions regarding additional costs due to the 091os1201 a Operations Committee Minutes Page 7of10

8 unknown utilities found at several locations and the changes to the required daily traffic control removal. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of Approve a contingency increase of $365,257 (2.37%) to the construction contract with Kiewit Infrastructure West Company for Gisler-Redhill System Improvements, Reach B, Project No. 7-37, for a total construction contingency of $1,908,457 (12.37%). 17. INTERIM FOOD WASTE RECEIVING FACILITY, PROJECT NO. P2-124 Mr. Thompson provided a brief PowerPoint Presentation which included a project overview and process and elaborated as to the negotiations with, and the technical expertise of the recommended consultant Kennedy/Jenks. Mr. Thompson, Engineering Manager Jeff Mohr, and Mr. Herberg responded to questions from the Committee regarding: Specification standards and working with other agencies for best practices; grant monitoring; project process; capacity; cost benefit; pilot program; gate review process; and economic analysis. Committee Chairman Withers departed the meeting at 5:48 p.m. Committee Vice Chairwoman Deaton presided. MOVED. SECONDED. and DULY CARRIED TO: Recommend to the Board of A. Approve a Professional Design Services Agreement with Kennedy/Jenks Consultants to provide engineering services for Interim Food Waste Receiving Facility, Project No. P2-124, for an amount not to exceed $695,000; and B. Approve a contingency of $69,500 (10%). Sebourn, Shaw, Shawver, F. Smith, Steel, and and Withers Director Steel departed the meeting at 5:52 p.m. Director Jones departed the meeting at 5:53 p.m. 09/05/2018 Operations Committee Minutes Page 8of10

9 Late Communication was distributed to the Committee pertaining to a minor change to the contingency amount referenced in Item No OCEAN OUTFALL SYSTEM REHABILITATION, PROJECT NO. J-117 Mr. Thompson provided a PowerPoint presentation which included an overview of the project; the status of the approved contingency; and explained the additional work that will be completed for the requested contingency increase. Approve a contingency increase of $677,801 (10%) to the Professional Design Services Agreement with Brown and Caldwell for Ocean Outfall System Rehabilitation, Project No. J-117, for a total contingency of $4,405,708 (65%). Barnes, Bernstein, Collacott, Deaton, Peotter, Sebourn, Shaw, Shawver, F. Smith, and, S. Jones, Steel and Withers 19. TRANSFER UPSTREAM PORTION OF JAMBOREE SEWER TO THE CITY OF NEWPORT BEACH Mr. Thompson provided a brief presentation regarding the transfer of the local sewer. MOVED, SECOND_ED, and DULY CARRIED TO: Recommend to the Board of Directors to : A. Approve a Quitclaim Deed to the City of Newport Beach transferring ownership and associated property rights for the local sewer in Jamboree Road; and B. Authorize a transfer of $300,000 to the City of Newport Beach for necessary repairs. Barnes, Bernstein, Collacott, Deaton, Sebourn, Shaw, Shawver, F. Smith, and Peotter, S. Jones, Steel and Withers INFORMATION ITEMS: 20. ORANGE COUNTY SANITATION DISTRICT OPERATIONS & MAINTENANCE DEPARTMENT PRESENTATION (Ed Torres) 091os1201 a Operations Committee Minutes Page 9 of 10

10 Engineer Scott Ahn provided an informative PowerPoint presentation regarding the Wastewater Treatment Operation which included: Water Reclamation process at Plant No. 1 and the Treatment at Plant No. 2. Mr. Ahn provided further details of Preliminary, Primary and Secondary treatments; Central Generation Engines and the Operations budget for the fiscal year. Associate Engineer Reza Sobhani provided a PowerPoint presentation on the Impacts of reduced flow on OCSD. He explained the weather patterns of the previous four-year period and its potential impact on: flow, collection system, influent constituents, electricity consumption, chemical usage, effluent quality and sister agencies. 21. BAY BRIDGE PUMP STATION REPLACEMENT, PROJECT NO Mr. Thompson provided a PowerPoint presentation regarding this item which described the existing pump station location and the reasons for the changes to the proposed CEQA location. DEPARTMENT HEAD REPORTS:. CLOSED SESSION:. OTHER BUSINESS. AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IF ANY: Director Shaw requested that the Clerk of the Board amend his vote as a non-participant on Item No. 11 to reflect a Levine Act Disclosure. ADJOURNMENT Committee Vice-Chair Deaton declared the meeting adjourned at 6:37 p.m. to the next meeting of Wednesday, October 3, 2018 at 5:00 p.m. 09/05/2018 Operations Committee Minutes Page 10of10