OFFICIAL PROCEEDINGS PENNINGTON COUNTY BOARD OF COMMISSIONERS TUESDAY, FEBRUARY 13 TH, 2018, 10:00 A.M. Pursuant to adjournment, the Pennington County Board of Commissioners met in the Pennington County Board Room in Thief River Falls, MN, on Tuesday, February 13 th, 2018 at 10:00 A.M. Members present: Cody Hempel, Donald Jensen, Bruce Lawrence, Neil Peterson and Darryl Tveitbakk. Members absent: None. Also present: Dr. Jerome Bray. The meeting was called to order by Chairman Peterson and the Pledge of Allegiance was recited. County Engineer Mike Flaagan met with the County Board with a recommendation that Kaleb Torgerson be hired for the position of full-time Highway Equipment Operator. Motioned by Commissioner Jensen, seconded by Commissioner Lawrence to hire Kaleb Torgerson for the full-time position of Highway Equipment Operator. Motion carried. Motioned by Commissioner Jensen, seconded by Commissioner Lawrence to advertise to fill the permanent part-time maintenance worker position that is now vacant. Motion carried. Mike Flaagan reviewed an agreement with MnDOT to use CSAH #18 as a detour during the construction of State Highway #1 from State Highway #32 to 150 th Avenue NE. RESOLUTION IT IS RESOLVED that Pennington County enter into MnDOT Agreement No. 1030381 with the State of Minnesota, Department of Transportation for the following purposes: To provide for payment by the State to the County for the use of County State Aid Highway No. 18 as a detour route during the contract construction to be performed upon, along and adjacent to Trunk Highway (T.H.) No. 1 from T.H. 32 to 150 th Avenue NE under State Project No. 5702-44 (T.H. 1=170). IT IS FURTHER RESOLVED that the County Board Chairman and the County Engineer are authorized to execute the Agreement and any amendments to the Agreement. The Highway Committee was scheduled to meet on February 15 th, 2018 at 8:00 A.M. The Public Hearing to be held at the Reiner Township Hall has been rescheduled for 6:00 P.M. March 6 th, 2018. This hearing is to discuss the turn back of a County Road to the Township. The County Engineer then discussed the Public Information meeting held regarding the new river crossing. The recommendation from WSB & Associates and Houston 1
Engineering was to place the bridge over the Red Lake River from CSAH #8 to Mark Boulevard. The engineering consultants will now study how the new roadway will align with the existing roadways. Construction may occur in 2019 if the county receives the funding required. Concerns heard about the project include: Challenger Elementary School safety, cost to taxpayers and potentially bypassing downtown Thief River Falls. Others mentioned the reduced time to get to Sanford in emergencies, access to the airport and a route for employees going to Digi-Key and Arctic Cat as positives. Motioned by Commissioner Jensen, seconded by Commissioner Lawrence to designate the recommended route for a new bridge across the Red Lake River connecting with CSAH #8 east of the river and Mark Boulevard west of the Red Lake River. Motion unanimously carried. Pete Filippi, Contegrity Group, Construction Manager and Bruce Schwartzman, BKV Group, met with the County Board to discuss the Justice Center. Pete Filippi reviewed change orders that have been pending for quite some time. The following is a list of these change orders. 1. Northern Woodwork (added cabinet locks and recessed pulls) $901.00 2. R&H Drywall (replace drywall to install added electrical) $900.00 3. R&H Drywall-PR 20 (add backing for tack boards and plaques) $1,200.00 4. R&H Drywall (window blocking material) $4,831.00 5. IBC (window blocking) $3,508.00 6. Comstock Construction (added blocking due to insulation thickness change) $4,831.35 7. Kendell Door & Hardware (ASI 18 change store room function to classroom) $4,755.61 8. Johnson Nelson Masonry (delete CMU above laundry door) ($422.00) 9. PR 7R (added outlets & data throughout) Wiebolt Electric $70,046.66* 10. PR 18 (fresh air vent in rec room) Various Contractors $12,927.15* 11. PR 21R (mezzanine and stair closure steel) CL Linfoot $8,499.00 12. PR 23 (add combination towel dispenser) Various Contractors $714.63 13. PR 28 (jail casework and post revisions) Various Contractors $6,869.27 14. PR 29 (work release ceiling change) Various Contractors $18,037.00 15. PR 31 (pump wiring and expansion tank) Masters Plumbing & Heating $905.27 16. PR 19 (additional board room/lobby cameras) Wiebolt Electric $4,446.89* 17. PR 32 (boiler venting reroute and chase revision) $2,299.00 *Pricing under review. Motioned by Commissioner Jensen, seconded by Commissioner Hempel to approve the foregoing change order as listed and authorized the Chairman sign the documents when received. Motion carried. The Jail portion of the project is projected to be finished by the end of May. The budget was then reviewed. 2
Bruce Schwartzman then reviewed the proposals received for furniture. Bids were received from Business Essentials, Christianson s Business Furniture, Hannaher s, Inter Office and MINNCOR. Christianson s Business Furniture has been recommended after review of the proposals. Motioned by Commissioner Jensen, seconded by Commissioner Hempel to select Christianson s Business Furniture to provide office furniture for the Justice Center project. Motion carried. There will be separate proposals for the pews needed in the courtrooms. County Sheriff Ray Kuznia met with the County Board to discuss the Sergeant position in the Corrections Department. This will be posted in house and does not require hiring additional staff. Motioned by Commissioner Jensen, seconded by Commissioner Hempel to post the open position of Sergeant in the Corrections Department. Motion carried. The Sheriff then noted he had two applications for the Field Officer Training position. Motioned by Commissioner Jensen, seconded by Commissioner Lawrence to approve designating Sean Farris for the Field Training Officer position. Motion carried. Motioned by Commissioner Lawrence, seconded by Commissioner Jensen to advertise and post for up to two part-time Dispatch positions. Motion carried. Motioned by Commissioner Hempel, seconded by Commissioner Jensen to approve hiring Jenna Shern for the position of full-time Corrections Officer effective February 14 th, 2018. Motion carried. County Sheriff Kuznia then discussed replacing the squad car involved in an accident. The Law Enforcement Committee met and was able to come up with funds in the current budget to purchase a new squad off of the State contract. Motioned by Commissioner Lawrence, seconded by Commissioner Jensen to purchase a new squad off of the State contract to replace the totaled squad. Motion carried. Motioned by Commissioner Hempel, seconded by Commissioner Lawrence to set June 18 th, 2018 6:00 P.M. as the date of the County Board of Appeal and Equalization meeting. Motion carried. County Auditor-Treasurer informed the County Board that Pennington County has been awarded a State of Minnesota Voting Equipment Grant of $57,598.43. The grant must be matched dollar for dollar and can be used for Optical Scan Tabulators or Assisted Voting Devices. Since Pennington County did not budget for these items in 2018, we can purchase them in 2019 as we have until August 1 st, 2019 to expend the funds. Any funds remaining at that time will be returned to the State of Minnesota. Motioned by Commissioner Hempel, seconded by Commissioner Lawrence to approve the State of Minnesota Voting Equipment Grant Agreement and authorize the Chairman and Auditor-Treasurer to sign it on behalf of Pennington County. Motion carried. 3
Motioned by Commissioner Lawrence, seconded by Commissioner Jensen to approve issuance of a replacement warrant for warrant #101822 issued January 15 th, 2016 to Nicholas Beito in the amount of $58.50. No indemnifying bond required. Motion carried. The County Board reviewed a proposal to use SCORE funds to pay for the transportation of TVs and CRTs to recycling facilities. It is estimated at two to four semi loads per year at $3,500 per load. Motioned by Commissioner Hempel, seconded by Commissioner Lawrence to use SCORE funds to pay for transportation of TVs and CRTs to recycling facilities. Motion carried. Motioned by Commissioner Jensen, seconded by Commissioner Hempel to approve the labor contract between Pennington County Human Services and American Federation of State, County and Municipal Employees for the period of January 1 st, 2018 to December 31 st, 2020. Motion carried. County Auditor-Treasurer Kenneth Olson informed the County Board that Marc Bloomquist was asking about a possible lease for probation offices in the Justice Center. The Building Committee was to look into this. Motioned by Commissioner Hempel, seconded by Commissioner Jensen to approve the minutes of the January 23 rd, 2018 meeting as written. Motion carried. Motioned by Commissioner Jensen, seconded by Commissioner Hempel to approve payment of the Human Services warrants totaling $134,359.41 and also the following Commissioner warrants. Motion carried. WARRANTS County Revenue $914,783.95 Road & Bridge $ 86,594.72 Solid Waste Facility $ 5,610.00 Forfeited Tax $ 75.00 Per diems and meal reimbursements in the amount of $3,319.24 were also approved. At this time State Representative Dan Fabian met with the County Board to discuss legislative issues to be discussed this session. Items discussed: State Auditors redoing 2015 Audits, economic impact of Digi-Key expansion, Enbridge tax appeal and Line 3 replacement and ditch mowing. Steven Nordhagen, Les s Sanitation, then discussed issues he is having with the Minnesota Pollution Control Agency regarding cover of the demolition landfill. If it is required that a five foot enhanced cover be placed over the demolition site, it will be closed. State Senator Mark Johnson and State Representative Deb Kiel also joined the meeting during those discussions. The County Board thanked the legislators for taking the time to meet with them. 4
Motioned by Commissioner Lawrence, seconded by Commissioner Hempel to adjourn to 9:00 A.M. Tuesday, February 27 th, 2018. Motion carried. ATTEST: Kenneth Olson, Auditor-Treasurer Pennington County Neil Peterson, Chairman Board of Commissioners 5