, City Hall, 10105 12A Street and Northern Lights College, 11401 8 th Street, Dawson Creek, BC. COUNCIL PRESENT STAFF PRESENT Mayor Wayne Dahlen Chair Jim Chute Chief Administrative Officer (CAO) Councillor Marilyn Belak John Malcolm Deputy Chief Administrative Officer (DCAO) Councillor Paul Gevatkoff Ian Eggertson Chief Financial Officer (CFO) Councillor Calvin Kruk Tyra Henderson Recording Secretary Councillor Brent Neumann Councillor Bud Powell Councillor Alvin Stedel ALSO IN ATTENDANCE Gary Rusak Peace River Block News Bert Goulet Shaw Cable Dallas Flexhaug CJDC/NTV Cary Dufour The Mirror Nicole Hampton Northeast News Patrick Michiel, Jane Harper & delegation Item 2-1 Staff Sergeant Fenson & Cpl. Haugen Item 2-2 Paul Kurjata, Willowview Properties Item 2-3 Sunil Bowry, Super 8 Motel Item 2-4 Larry Tokarchuk & Karen Davis, Northern Health Item 2-5 Call to order 1.Close to the Public 2. Open to the Public Community Living Proclamation Karen Davis, Health Services Administrator September 2004 policing report Industrial Land requirements 1. CALL TO ORDER The Chair called the meeting to order at 8:00 a.m. in City Hall Council Chambers. 1-1 Close to the Public NEUMANN/STEDEL, THAT this meeting be closed to the public pursuant to Section 90 of the Community Charter. 1-2 Open to the Public KRUK/NEUMANN THAT the meeting be reconvened open to the public at 10:10 a.m. in the Northern Lights College Boardroom. 2. DELEGATIONS 2-1 Mayor Dahlen proclaimed October as Community Living Month in Dawson Creek. Jane Harper, South Peace Community Resources Society Executive Director, and Patrick Michiel, Dawson Creek Society for Community Living along with representatives from the Independent Network Services thanked the City for their support of the concept of Community being a place where every person has a role and a contribution to make. 2-5 Mayor Dahlen welcomed Larry Tokarchuk, Chief Operating Officer for the Northern Health Authority, to the meeting. Mr. Tokarchuk introduced Ms. Karen Davis, newly-hired Health Services Administrator. Ms. Davis summarized her background and thanked the City for the warm welcome she has received thus far. She stated that she would welcome input from the City on any health issues or concerns. 2-2 Staff Sergeant Fenson, Dawson Creek RCMP Detachment, accompanied by Cpl. Ray Haugen, summarized the monthly policing report for September 2004. Mayor Dahlen thanked Staff Sgt. Fenson for his presence in the community in the short three weeks since his arrival and offered the City s support for continued efforts in the fight against crime. 2-3 Mr. Paul Kurjata, Polartech Homes/Willowview Properties addressed Council urging them to continue working with the Agricultural Land Commission in an attempt to secure lands from the Agricultural Reserve for Industrial uses. Mr. Kurjata noted the activity in surrounding communities and stated his opinion that the City of Dawson Creek needs to act quickly to capitalize on increased oil & gas activity in the region. Mayor Dahlen thanked Mr. Kurjata for the information and encouragement and advised that the City will continue to work on a joint planning initiative with the Village of Pouce Coupe and the Peace River Regional District that will lead the Agricultural Land Commission to agree to allow for more land to be released from the Agricultural Reserve to help the City Grow.
PAGE 2 OF 5 Sunil Bowry, Super 8 Motel Development Permit Recess Reconvene 3.Minutes of Oct 4, 2004 Water Mgmt. Plan 4. Sidewalk repairs on 106 th 5.Support of BC Tourism 6. Land Sale Policy revisions 2-4 Mayor Dahlen welcomed Mr. Sunil Bowry, Super 8 Motel to the meeting to address Council regarding requirements imposed by Development Permit #04-15. Mr. Bowry stated that the requirement to pave the truck parking area was too onerous for his family and if enforced, could result in the planned expansion of the property to include a Rockwell s Bar & Grill being put on hold. Mayor Dahlen outlined the City s position whereby financial security is required to ensure that developers live up to the commitments agreed to in the permitting process, a fair process for all new developments. Mr. Bowry stated that he would provide a letter of intent of his commitment to pave the truck parking area within 48 months and would provide plans altered by his signature indicating the requirement to pave within 48 months. Mayor Dahlen advised Mr. Bowry that he would be contacted with Council s decision made under Item 6-2 in the agenda. RECESS Mayor Dahlen declared a brief recess at 11:35 a.m. RECONVENE Mayor Dahlen reconvened the meeting at 11:45 a.m. 3. MINUTES 3-1/3-2 THAT the Minutes of the Regular Meeting of City Council (October 4, 2004) and the Minutes of the Public Hearing of City Council (October 4, 2004) be adopted. 4. BUSINESS ARISING 4-1 In response to Councillor Belak, the Chief Administrative Officer confirmed that the Comprehensive Water Management Plan has been upgraded to an A list item and appears on the Strategic Planning Action Items. 5. CORRESPONDENCE 5-1 THAT the letter from Susan and Marc Michaud (September 27, 2004) re: Sidewalk repairs needed on 106 th Avenue be received; further, that the correspondence be referred to 2005 Budget Discussions. 5-2 POWELL/STEDEL, THAT the letter from the Council of Tourism Associations of British Columbia (October 4, 2004) re: Request for support of the government s dedication to further developing British Columbia s tourism industry be received; further, that whereas British Columbia s tourism industry employs over 100,000 people in communities like Dawson Creek; and whereas tourism is an important source of economic diversification, especially in small and medium-sized businesses at the local level; and whereas tourism generates $1 billion in revenues to support various levels of government to support such programs as health care and education; and whereas tourism marketing and promotion are critical to realizing the industry s growth opportunities and potential; and whereas at the recent Union of BC Municipalities Convention, the Premier of British Columbia announced a doubling of Tourism BC s marketing budget from $25 million to $50 million and $25 million to local governments through the UBCM; therefore, be it resolved that the City of Dawson Creek expresses its support for the recent tourism initiatives of the Premier of British Columbia and acknowledges the important role this will help play in our region and our community. 6. REPORTS 6-1 GEVATKOFF/BELAK, THAT Report No. ADM 04-199 from the Deputy Chief Administrative Officer (September 23, 2004) re: Land Sale Policy be received; further, that the following amendments be made to the Land Sale Policy: 1. That Value be amended to include the following paragraph: Any parcel reposted for sale at less than the assessed value shall revert to the assessed value after a period of thirty (30) days. ;
PAGE 3 OF 5 2. That the Land Sale Price Policy Finance be repealed as these items have been included in the new Land Sale Policy; and 3. That Reserved Properties be amended to include the following: 3) That an administration fee of $300.00 be paid by the purchaser prior to the Notice of Intent to Dispose of Property being advertised. 7. DP 04-15 6-2 NEUMANN/GEVATKOFF, THAT Report No. ADM 04-215 from the Deputy Chief Administrative Officer (October 12, 2004) re: Development Permit 04-15 Super 8 Motel be received; further, that Council approve issuance of Development Permit 04-15 subject to an extension of the expiration of the existing Letter of Credit in the amount of $10,000.00 held by the City to secure landscaping and paving obligations of DP 04-07 to October 2008 to secure obligations of DP 04-15 including the obligation to pave the area shown as truck parking within 48 months; and further, subject to Mr. Sunil Bowry providing the City of Dawson Creek with a signed letter of intent clearly communicating his acceptance of the obligation to pave the truck parking area within 48 months (Oct 2008) accompanied by plans altered by Mr. Bowry s signature/initial on the area shown as gravel parking to indicate paved parking; and finally that Mr. Bowry be notified that the 48 month timeline pertains only to the paving issue and that landscaping otherwise must be completed within 12 months as specified in DP 04-07 and DP 04-15. OPPOSED: COUNCILLOR POWELL AND MAYOR DAHLEN 8. DP 04-16 6-3 KRUK/STEDEL, THAT Report No. ADM 04 216 from the Deputy Chief Administrative Officer (October 13, 2004) be received; further, that Council approve issuance of Development Permit No. 04-16 subject to receipt of the required financial security in the amount of $10,000.00 to secure obligations under the permit and subject to receipt of landscaping drawings prior to issuance of the building permit. 9. Pouce Coupe Elementary grant rqst 10. Raw Water Transmission Pumping Upgrade 6-4 THAT Report No. ADM 04-218 from the Grants Committee (October 13, 2004) re: Pouce Coupe Elementary School Parent Advisory Committee request for swim passes be received; further, that the request be declined. OPPOSED: COUNCILLORS GEVATKOFF & STEDEL, MAYOR DAHLEN 6-5 NEUMANN/BELAK, THAT Report No. ADM 04-222 from the Chief Financial Officer (October 15, 2004) re: Raw Water Transmission Pumping Upgrade Tender be received; further, that the contract be awarded to Hegge Construction Ltd. in the amount of $488,282.00 plus GST. 7. BYLAWS 11. Bylaw 3747 7-1 THAT Land Sale Bylaw (Endicott) No. 3747, 2004 be adopted. 12. Bylaw 3749 7-2 STEDEL/BELAK, THAT Removal of Highway Dedication Bylaw No. 3749, 2004 be adopted. 13. Bylaw 3750 7-3 BELAK/NEUMANN, THAT Land Sale Bylaw (Heily/Jabs) No. 3750, 2004 be adopted. 14. Bylaw 3751 7-4 THAT Land Sale Bylaw (VMB Ventures) No. 3751, 2004 be adopted. 15. Bylaw 3752 7-5 GEVATKOFF/NEUMANN, THAT Land Sale Bylaw (Magna-Tech Electric Ltd.) No. 3752, 2004 be adopted.
PAGE 4 OF 5 16. Bylaw 3753 7-6 BELAK/KRUK, THAT Land Sale Bylaw (Roberts) No. 3753, 2004 be adopted. 17. Bylaw 3754 7-7 STEDEL/KRUK, THAT Land Sale Bylaw (Anderson) No. 3754, 2004 be adopted. 18. Bylaw 3755 7-8 THAT Tax Exemption Bylaw No. 3755, 2004 be adopted. 19. Bylaw 3756 7-9 STEDEL/NEUMANN, THAT Church Tax Exemption Bylaw No. 3756, 2004 be adopted. 20. Bylaw 3757 7-10 STEDEL/POWELL, THAT Council Indemnity Amendment Bylaw No. 3757, 2004 be given first three OPPOSED: COUNCILLOR KRUK 21. Bylaw 3760 7-11 BELAK/GEVATKOFF, THAT Land Sale Bylaw (Lori s Draperies (1986) Ltd.) No. 3760, 2004 be given first three 22. Bylaw 3761 7-12 POWELL/KRUK, THAT Land Sale Bylaw (Lori s Draperies (1986) Ltd.) No. 3761, 2004 be given first three 23. Bylaw 3762 7-13 BELAK/NEUMANN, THAT Land Sale Bylaw (Lori s Draperies (1986) Ltd.) No. 3762, 2004 be given first three 24. Sanitary Sewer System Loan Authorization 7-14.1 THAT Report No. ADM 04-217 from the Chief Financial Officer (October 13, 2004) re: Sanitary Sewer System Loan Authorization Bylaw No. 3759, 2004 be received for information. 25. Bylaw 3759 7-14.2 NEUMANN/STEDEL, THAT Sanitary Sewer System Loan Authorization Bylaw No. 3759, 2004 be given first three 26. Annual Business Licence Bylaw 27. Bylaw 3758 28.Continue past 12 noon Northern Dev. Initiative Trust 7-15.1 GEVATKOFF/NEUMANN, THAT Report No. ADM 04-220 from the Director of Development Services (October 14, 2004) re: Updated Annual Business Licence Bylaw be received for information. 7-15.2 THAT Annual Business Licence and Regulation Bylaw No. 3758, 2004 be given first three THAT the meeting be authorized to continue past 12 noon. 8. MAYOR S BUSINESS 8-1 Mayor Dahlen reported a scheduled meeting with Premier Campbell regarding his Chairmanship of the Northern Development Initiative Trust Board on Tuesday, October 19, 2004.
PAGE 5 OF 5 Break and Enter 29. Consent calendar Winter Lights program Rotary Manor property Dreams & Schemes DP 04-15 process 8-2 Mayor Dahlen refuted recent statements regarding a crime wave in the City, and noted that the RCMP have already arrested two suspects in connection with recent Break and Enter offences. Mayor Dahlen stated that the City is offering its full support to Staff Sgt. Fenson and is working toward a Zero Tolerance Policy toward crime in Dawson Creek. 9. DIARY - Nil. 10. CONSENT CALENDAR 10-1 KRUK/BELAK, THAT the following items be received for information: 1. Mayor s Appointment List; 2. Report No. ADM 04-209 from the Deputy Chief Administrative Officer (September 29, 2004) re: Recommendation of Items to be Released to the Public from Previous In-Camera Minutes; 3. Report No. ENG 04-21 from the Director of Development Services (October 4, 2004) re; September 2004 Building Permits. 11. NEW AND COUNCILLOR BUSINESS 11-1 Councillor Stedel noted that the City will be participating in the Winter Lights Program again this year, with a parade being planned and the Silver Bells theme being repeated. 11-2 In response to Councillor Neumann, the Chief Administrative Officer stated that the Northern Health Authority has stated its intent to market the former Rotary Manor property in 2005, and the Mayor advised that Dawson Creek Realty representatives believe that the property will go out for bid or solicitation of requests for proposals. 11-3 Councillor Kruk reported his attendance at the Dreams and Schemes conference on cultural tourism in Prince George and stated that he will provide a full report at a future meeting. 12. MEDIA QUESTION PERIOD 12-1 In response to Mr. Rusak, the Chief Administrative Officer advised that Mr. Bowry will be contacted regarding Council s decision on his Development Permit obligations, and depending on Mr. Bowry s response, the process will continue or another meeting will be scheduled to discuss the issue. 13. RECESS 30. Recess NEUMANN/STEDEL, THAT the meeting be recessed at 12:35 p.m. CERTIFIED A TRUE AND CORRECT COPY OF THE MINUTES OF THE REGULAR MEETING OF COUNCIL HELD OCTOBER 18 th, 2004. Mayor Wayne Dahlen Chair JOHN MALCOLM CORPORATE ADMINISTRATOR John Malcolm Corporate Administrator