TOWN OF NIPAWIN REGULAR MEETING OF COUNCIL MINUTES Minutes of the 22 nd meeting of the Town of Nipawin in the Council Chambers of the Town Office on at 7:30 p.m. PRESENT: COUNCIL: Mayor Dave Trann, Councillors Michael Botterill, Chris Grieve, Kathy Palidwar & Niclas Palidwar PRESS: STAFF: GUEST: Nipawin Journal Mike Hodges Parkland Review - CJVR - Roy Tutschek, Lesley Richer, Brian Starkell, Blaine Crowley, Chelsea Dalziel, Chris Hudyma & Kai Bath Rocky Salisbury ABSENT COUNCIL: Councillors Terry Farden & Lewis Robin 1. AGENDA: STAFF: GRIEVE: THAT the Agenda for the meeting be adopted as amended and attached to form a part of the said minutes. 2. MINUTES: GRIEVE: THAT the Minutes of the Regular Meeting of Council held on September 8, 2014 be adopted as presented. 5(a) PAYROLL LISTS: GRIEVE: THAT the Payroll List dated September 16, 2014 totalling $61,453.58 be approved and paid. Councillors K. Palidwar & N. Palidwar declared a pecuniary interest (7:38 p.m.) Page 1
5(b)(i) ACCOUNTS: GRIEVE: THAT the account paid by Cheque no. 15290- Pinecrest Lumber Ltd. In the amount of $354.30 be approved and paid. Councillors K. Palidwar & N. Palidwar resumed their chairs (7:40 p.m.) 5(b)(ii) ACCOUNTS: GRIEVE: THAT the List of Accounts dated September 18, 2014 excluding cheque no. 15290 and totalling $293,231.42, be approved and paid. 7. REPORTS OF SENIOR ADMINISTRATIVE OFFICIALS: GRIEVE: THAT the Reports of Senior Administrative Officials recorded as items a) to g) be received and filed. 7(b) CAO TRAVEL EXPENSES: GRIEVE: THAT CAO Rot Tutschek be authorized to travel to Regina, SK Tuesday, September 23, 2014 for project negotiations for industry development in Nipawin with mileage and out-of-pocket expenses to be reimbursed in accordance with current policy. 7(c) CHEQUE CANCELLATION: GRIEVE: THAT the Cheque cancellation contained in the report dated September 18, 2014 from Director of Finance & Administration Lesley Richer be approved. 7(d) ACCOUNTS RECEIVABLE WRITE OFF: BOTTERILL: THAT the Accounts Receivable wite-off contained in the report dated September 12, 2014 from Director of Finance and Administration Lesley Richer be approved. 7(g) THE PAS HUB COMMITTEE: BOTTERILL: THAT Public Relations Manager Chris Hudyma be authorized to sit on The Pas Hub Committee in accordance with his report dated September 17, 2014. Page 2
8. REPORTS OF STANDING & SPECIAL COMMITTEES: BOTTERILL: THAT the Reports of Standing & Special Committees recorded as item a) to c) be received and filed. 8(b)(i) LANDFILL RATES: BOTTERILL: THAT the current Landfill rates be amended effective January 1, 2015 as follows: 2. Debris and Household Waste Minimum gate fee ( i.e. smaller than ½ ton truck): $5.00 Half ton trucks: $10.00 Utility trailers: $10.00 One ton trucks: $20.00 Tandem truck: $40.00 Semi: $80.00 8(a)(ii) LANDFILL DAYS OF OPERATION: BOTTERILL: THAT the Landfill days of operation be changed to Tuesday to Saturday effective November 1, 2014. 8(c) TENDER FOR FIRE TRUCK: BOTTERILL: THAT Council accept the tender for a new fire truck from Fort Garry Fire Trucks for the tendered price of $414,995.00; FURTHER THAT the Mayor and Chief Administraive Officer be authorized to sign the Purchase Agreement from Fort Garry Fire Trucks. 8(d) FIRE MARQUE: K. PALIDWAR: THAT Council approve engaging Fire Marque to assist with obtaining funds from insurance companies for fires responded to by the Nipawin Fire Department. 9. REPORTS OF COMMITTEES & BOARDS: BOTTERILL: THAT the Reports of Committees & Boards recorded as item a) be received and filed. Page 3
10. COMMUNICATIONS: K. PALIDWAR: THAT the Communications recorded as items a) to e) be received and filed. 10(a) GATEWAY KEEWATIN TRADE AND TRANSPORATION CORRIDOR: K. PALIDWAR: THAT Public Relations Manager Chris Hudyma be authorized to attend the Gateway Keewatin Trade and Transportation Corridor Highway Infrastructure Project Meetings in Winnipeg, Manitoba October 7-9, 2014 with mileage and out-of pocket expenses to be reimbursed in accordance with current policy. 10(b) BREAST CANCER AWARENESS MONTH: K. PALIDWAR: WHEREAS: Breast Cancer is the most common cancer in Canadian women and is a serious disease that will affect 24,400 women, 210 men and their families this year, and WHEREAS: It is of great importance that money be raised to fund breast cancer research projects and community programs, and WHEREAS: The Canadian Breast Cancer Foundation strives to be an effective advocate, a trusted leader, a respectful partner and a catalyst in creating a future without breast cancer. THEREFORE: We the Council of the Town of Nipawin hereby proclaim the month of October 2014 as Breast Cancer Awareness Month in the Town of Nipawin, Saskatchewan; FURTHER THAT: Advertising for the proclamation shall be the responsibility of the proponent in accordance with current policy. 12(a) SUMA NE REGIONAL MEETING: K. PALIDWAR: THAT Mayor and Council be authorized to attend the SUMA NE Regional Meeting being held in Melfort, Sk October 8, 2014 with mileage and out-of-pocket expenses be reimbursed in accordance with current policy. 12(b) REGIONAL WASTE AUTHORITY MOU: K. PALIDWAR: THAT Council agree to enter into the North East Regional Waste Management Steering Committee Memorandum of Understanding dated August 27, 2014. 15(1) IN-CAMERA COMMITTEE OF THE WHOLE: K. PALIDWAR: THAT the meeting recess to an in-camera Committee-of-the-Whole, with Deputy Mayor Botterill in the Chair. (8:55 p.m.) Page 4
15(2) RISE AND REPORT: K. PALIDWAR: THAT we rise and report (10:56 p.m.) Councillor Botterill reported that discussions were held on Human Resources and outstanding contracts. 16. ADJOURNMENT: K. PALIDWAR: THAT we do now adjourn. (10:57 p.m.) MINUTES ADOPTED THIS DAY OF, 2014 David Trann, MAYOR Roy Tutschek, CHIEF ADMINISTRATIVE OFFICER Page 5