NORTH LAS VEGAS LIBRARY DISTRICT BOARD OF TRUSTEES REGULAR MEETING MINUTES January 22, 2008 website - http://www.cityofnorthlasvegas.com CALL TO ORDER 5:00 P.M., Council Chambers, 2200 Civic Center Drive, North Las Vegas, Nevada ROLL CALL PRESENT Vice Chairwoman Nona Whipple Trustee Felizia Hernandez Trustee Monica Beasley Trustee Rita Langford Trustee Aaron Tippetts, Jr. EXCUSED Trustee Glorialea Tidwell STAFF PRESENT Chief Administrative Officer Gregory E. Rose Library Director Kathy Pennell Deputy City Attorney Noel Eidsmore Finance Financial Analyst, III Linda Poleski Assistant City Clerk Anita Sheldon Chief Deputy City Clerk Jennifer Snyder WELCOME VERIFICATION Assistant City Clerk Anita Sheldon
Page 2 AGENDA 1. APPROVAL OF THE NORTH LAS VEGAS LIBRARY DISTRICT BOARD OF TRUSTEES REGULAR MEETING AGENDA OF JANUARY 22, 2008. APPROVED Trustee Hernandez 2. APPROVAL OF NORTH LAS VEGAS LIBRARY DISTRICT BOARD OF TRUSTEES REGULAR MEETING MINUTES OF NOVEMBER 27, 2007. APPROVED AS AMENDED PAGE 2, ITEM #3, INDICATES LIBRARY AT MARTIN L. KING BOULEVARD AND WASHBURN SHOULD BE CHANGED TO MARTIN L. KING BOULEVARD AND ALEXANDER ROAD Trustee Langford Trustee Beasley 3. APPROVAL OF THE RECOMMENDED CHANGES TO THE 2007-2008 LIBRARY STAFFING PATTERN AS FOLLOWS: Chief Administrative Officer Rose explained he proposed to delete (1) Assistant Library Director ADD 40, add (1) Senior Office Assistant TMN 14, and add (1) Temporary Library Clerk TMP 3. The results of those changes would be a net saving to the Library District in the amount of $27,100. APPROVED
Page 3 Vice Chairwoman Whipple 4. RESOLUTION NO. 106; A RESOLUTION AUTHORIZING A COOPERATIVE AGREEMENT BETWEEN THE CITY OF NORTH LAS VEGAS AND THE NORTH LAS VEGAS LIBRARY DISTRICT; AND PROVIDING THE EFFECTIVE DATE HEREOF. Chief Administrative Officer Rose explained the purpose of this resolution was to allow the Library District to pay the debt to the General Fund as a result of the loan of 9.5 million dollars made from the City to the Library District for the construction and design of the Library at Martin L. King Boulevard and Alexander Road PASSED AND ADOPTED Trustee Langford 5. UPDATE ON THE FRIENDS OF THE NORTH LAS VEGAS LIBRARY DISTRICT. Anita Wood, 4108 Bola Dr, North Las Vegas, President of the Friends of the North Las Vegas Library District, informed the newly appointed board members that the Friends of the North Las Vegas Library District was a 501C3 Non-Profit Organization that supported and provided the Library with funds which were not budgeted to purchase book shelving units for the library. She also gave an overview of other programs sponsored and funded by this organization such as future entertainment, Annual Easter Egg Hunt, Book Fair, as well as participation in fund raising by working at a booth in the NASCAR event at which 8% of the profits went toward the Friends of the North Las Vegas Library District. Ms. Wood explained they were currently working on a program and a major membership drive that would help raise funds for the Friends of the North Las Vegas Library.
Page 4 thanked Ms. Wood and the Friends of the North Las Library for everything they had done. Vice Chairwoman Whipple inquired how someone would join the Friends of the North Las Vegas Library. Ms. Wood stated a membership form must be completed and submitted to the Friends of the North Las Vegas Library and the applicant would be contacted. The membership fee was $15.00 per family. Trustee Beasley asked Ms. Wood to explained the bricks project and what type of fund raising would be conducted. Ms. Wood explained that one source of fund raising would be to have bricks available at the facility for those individuals that wished to purchased one. She mentioned that the funds raised had not yet been appropriated to any particular fund as this would be decided later. 6. UPDATE ON THE ALEXANDER LIBRARY. UPDATE GIVEN Public Works Senior Engineer Robert Garlow gave an update on the Alexander Library as follows: 1. Bid Opening was conducted in December 4 th, 2007 with five (5) Bidders responding to the bid. 2. The lowest Bidder was in the amount of $7,791,199 million with 5.5 percent below the Architects estimate. 3. The project and construction contract was awarded at the City Council Meeting of January 16 th, 2008 to Burke and Associates Corporation of Nevada. 4. Anticipated Notice to Proceed for construction in early to mid February, 2008 5. There would be an eleven (11) month construction period and anticipated completion in mid February 2009 with a Grand Opening in March 2009. 7. At the final stage of the finishing coat of plaster children from the community would be invited to participate by permanently imprinting their hands on the Children s Circular Column. Senior Engineer Garlow introduced Mike Hedges, Construction Manager and Linda Loy, Engineering Services Construction Management and stated Mr. Hedges would provide future updates about the construction. asked Mr. Garlow to explained the bricks project. Mr. Garlow explained that at the entrance to the library they had arranged to install some paving stones, sizes 8x8 or 8x16 available for anyone that wished to purchase one and dedicate it to an individual. A portion of this fee would be used for engraving the stone with the remaining funds going toward the Library Fund. asked what the fee would be for the paving stones. Mr. Garlow stated that a fee for the paving stones had not yet been established.
Page 5 STAFF REPORT Library Director Kathy Pennell reported that the naming of the library item would be on the City Council Agenda of February 6 th, 2008. The Parks and Recreation Department had submitted the names. There was no public participation. PUBLIC FORUM ADJOURNMENT THE MEETING ADJOURNED AT 5:21 P.M. Trustee Hernandez APPROVED: March 25, 2008 ATTEST: Karen L. Storms, CMC City Clerk