MINUTES OF THE REGULAR MEETING OF THE LITTLE SILVER BOROUGH COUNCIL March 21, 2016 The meeting was called to order and the Statement of Compliance with the Open Public Meetings Act given by Mayor Neff at 8:01 p.m. "Adequate notice of this meeting has been provided by the mailing of a notice to the Asbury Park Press and The Two River Times on January 5, 2016, and by filing same with the Clerk of the Borough of Little Silver and by prominently posting said notice on the bulletin board of the Borough Hall." The salute to the flag was led by Mr. Talavera followed by a moment of silence with Mayor Neff asking everyone to keep Ed Jacobi and his family in their thoughts. Roll Call: Present: Absent: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera, Mayor Neff, Attorney Clark and Ms. Jungfer, Administrator/Clerk. Mayor Neff spoke about the passing of Ed Jacobi; a Harvard graduate with an exceptional temperament, who served the Little Silver community in several capacities over a span of many years. He read a portion of Mr. Jacobi s resignation letter in which he ended it with his favorite bible verse of to do justice with kindness and walk humbly with thy God. Next, Mayor Neff stated the he has received the resignation of Councilman Stuart Stuart VanWinkle which was accepted by the governing body. He commented that Mr. VanWinkle served the Borough of Little Silver as a Councilman for almost 4 full terms. During his tenure Mr. VanWinkle brought a lot of experience to the table in the finance and insurance areas and he will be missed. Mayor Neff then stated that the Republican Committee sent a letter with 3 names to replace Mr. VanWinkle for the remainder of his term. Mayor Neff read the three names and asked for a motion to nominate one of the individuals on the list. Dane Mihlon moved to appoint Corinne Thygeson to fill the unexpired term of Stuart VanWinkle: Second: Mr. Talavera Discussion: None Roll Call: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Motion Carried Mayor Neff administered the Oath of Office to Mrs. Thygeson as Councilperson to fill the remainder of the term of Mr. Van Winkle. Mr. Glassmacher wished Mrs. Thygeson good luck and spoke about her good character.
Communications None Student Remarks and Brief Remarks on the Agenda from other members of the Public - Rick DeNoia spoke briefly thanking the council for all their hard work and welcomed Mrs. Thygeson to the Council. REPORTS OF COUNCIL MEMBERS: FIRE, FIRST AID AND NEWSLETTER (Recreation, Property Maintenance and Parker Homestead Liaison): Mr. O Hern mentioned that Fire Department s St. Patrick Day party was a great success. He stated that it was an honor and pleasure to serve with Mr. Van Winkle and thanked him for his service. He welcomed Mrs. Thygeson and wished her success. PUBLIC WORKS (Board of Health and Library Trustees) Mr. Gilmour had no report. He jokingly mentioned that he has tried to quit the Council twice but continues to serve. BUILDINGS, GROUNDS, EQUIPMENT, STREET LIGHTS (Environmental Commission, Shade Tree Commission): Mr. Talavera reported that the Environmental Day was well attended and very successful. Shade Tree Commission gave out saplings on Environmental Day. He welcomed Mrs. Thygeson to the Council. PERSONNEL (Traffic Safety Committee and Drug Alliance) Mr. Mihlon had nothing further to report other than what was discussed in Workshop but also thanked Mr. Van Winkle for his service and welcomed Mrs. Thygeson to the Council. He looks forward to working with her. POLICE AND EMERGENCY PREPAREDNESS (Planning Board, Open Space, Capital Fund Projects Liaison and Local Emergency Planning) Mr. Galante spoke OEM standpoint regarding the snowstorm in January, the President and Federal Government approved a declaration of emergency from which we will regain approximately $42,000 or 75 cents on a dollar for overtime during that storm. We are also getting a digital special needs registry which can be signed up for on line. This will benefit the elderly and children with special needs. He thanked Mr. Van Winkle for his service and welcomed Mrs. Thygeson. FINANCE AND BUDGET AND INSURANCE (Business and Professional Association, Waterfront Committee): In Mr. Van Winkle s absence, Mr. Galante thanked Kim Jungfer for all the good work she has done on the budget and reducing tax burden for some residents. Hiring her in Little Silver was our gain and Oceanport s loss. Council and Public Discussion: None MAYOR S REPORT: None
Old Business: None New Business: (a) First reading of the 2016 Budget and Tax Resolution Motion: Mr. Galante Second: Mr. Mihlon Discussion: None Vote: Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Nays: None Abstention: Mrs. Thygeson R-046-16 BE IT RESOLVED, that the following statements of revenues and appropriations shall constitute the Municipal Budget for the year 2015; General Appropriations for: Appropriations within "CAPS" Municipal Purposes $ 8,249,005.00 Appropriations excluded from "CAPS": Municipal Purposes $ 1,314,316.95 Reserve for Uncollected Taxes $ 851,127.24 Total General Appropriations $10,414,449.19 Less: Anticipated Revenues other than current property tax $ 3,425,222.00 Difference: Amount to be raised by Taxes for Support of Municipal Budget as follows: Local Tax for Municipal Purposes including Reserve for Uncollected Taxes $ 6,989,227.19 BE IT ALSO RESOLVED, that said Budget be published in the Two River Times in the issue of April 1, 2016; and BE IT FURTHER RESOLVED, that the Governing Body of the Borough of Little Silver does hereby approve the following as the Budget for the year 2016.
BE IT FINALLY RESOLVED that a Hearing on the Budget and Tax Resolution will be held at Little Silver Borough Hall on April 18, 2016 at 8:00 p.m. at which time and place objections to said Budget and Tax Resolution for the year 2016 may be presented by taxpayers or other interested persons. (b) Ordinance Introduction on Bond Ordinance providing Various Capital Improvements/Acquisitions, appropriating sum of $1, 260,500 and authorizing the issuance of $1,197,475 Bonds and notes to Finance portion of the costs thereof, authorized in and by the Borough of Little Silver, County of Monmouth, State of NJ (Public Hearing April 18, 2016) Motion: Mr. Mihlon Second: Mr. Galante Discussion: None Vote: Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Nays: None Abstention: Mrs. Thygeson (c) Ordinance Introduction amending/supplementing Chapter XXII, Section 22-3.2 Flood Damage Prevention of Code of Borough of Little Silver, County of Monmouth, State of NJ (Public Hearing April 18, 2016) Motion: Mr. Mihlon Second: Mr. Galante Discussion: None Vote: Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Nays: None Abstention: Mrs. Thygeson (Mayor Neff interjected that all these ordinances have been fully discussed and vetted in past meetings.) (d) Ordinance Introduction amending/supplementing Chapter II, Section 2-20.3, Administrative-Police Dept., Library, General and Land Use Manual Fees of the Code of the Borough of Little Silver, County of Monmouth, State of NJ (Public Hearing April 18, 2016) Motion: Mr. Mihlon Second: Mr. Gilmour Discussion: None Vote: Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Nays: None Abstention: Mrs. Thygeson (e) Ordinance Introduction for salaries of certain officers/employees of borough of Little Silver, County of Monmouth, State of NJ (Public Hearing April 18, 2016) Motion: Mr. Mihlon Second: Mr. Gilmour Discussion: None Vote:
Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Nays: None Abstention: Mrs. Thygeson (f) Ordinance Introduction for salaries of certain officers/employees of borough of Little Silver, County of Monmouth, State of NJ Collective Bargaining Unit Motion: Mr. Mihlon Second: Mr. O Hern Discussion: None Vote: Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera Nays: None Abstention: Mrs. Thygeson (g) Consent Agenda Mayor Neff stated there are 13 items on the Consent Agenda and they have been discussed in Workshop. There was a question and clarification on the tax certificate redemption by Mr. Gilmour. Motion: Mr. Mihlon Second: Mr. Gilmour Vote: Ayes: Mr. Galante, Mr. Gilmour, Mr. Mihlon, Mr. O Hern, Mr. Talavera, Nays: None Abstention: Mrs. Thygeson BOROUGH OF R-047-16 LITTLE SILVER 3/21/2016 VOUCHERS PAYABLE March 21, 2016 I offer this Resolution in favor of the payment of the following vouchers which have been authenticated and presented for payment. These payments represent expenditures for which an appropriation was duly made in the budget adopted by the governing body, including any emergency expenditures. The Chief Financial Officer has certified that sufficient funds are available to pay the same from each designated appropriation. CHECK DISBURSEMENTS Operating-Current Year $ 168,828.60 Operating-Prior Year 668.83 School Taxes 1,568,665.27 Capital 1,415.00 Grant 130.57 Various Trusts & Reserves 69,472.30 Various Refunds 50.00 Escrow Projects 300.00
PAYROLL 3/18 149,327.74 VOID CHECKS MANUAL CHECKS ACH DEBIT Ameriflex -Mar. 2016 351.00 Ameriflex -Feb. 2016 Claims 11,201.63 Authorize.Net-Mar 2016 25.80 Chase Paymentech Sol-Mar 2016 765.66 Merchant Services-Mar 2016 243.29 Various Retirees Healthcare Stipend-Mar 2016 6825.00 WIRE TRANSFERS Treasurer, State of NJ Green Trust-3/29/16 3,310.32 $ 1,981,581.01 TOTAL I hereby certify that there are sufficient funds available to pay the above listed vouchers Laura M. Geraghty, C.M.F.O. Chief Financial Officer R-048-16 EMERGENCY APPROPRIATION EXTENDING THE TEMPORARY BUDGET FOR 2016 FOR THE PERIOD APRIL 1 TO JUNE 30, 2016 WHEREAS, in the normal operation of the Borough of Little Silver, it will be necessary for making contracts, commitments and payments prior to the adoption of the regular budget for the Borough of Little Silver for the year 2016; and WHEREAS, the 2016 Temporary Budget expires on March 31, 2016; and WHEREAS, adoption of the 2016 Municipal Budget is anticipated on a date to be set during the second quarter of 2016; and WHEREAS, in order to meet the obligations of the Borough for the period of April 1, 2016
to June 30, 2016, it becomes necessary to extend the Temporary Budget for 2016 to include additional appropriations; and WHEREAS, the total amount of the appropriations made hereunder do not exceed fifty two and fifty hundredths percent (52.50%) of the budget for the year 2015, exclusive of the amount appropriated for capital improvements, interest and debt redemption charges; NOW THEREFORE BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that, pursuant to N.J.S.A. 40A:4-20, the following Temporary Budget be and is hereby amended to include the following additional appropriations for the period April 1, 2016 through June 30, 2016; and BE IT FURTHER RESOLVED that certified copies of this Resolution be transmitted to the Director of the Department of Community Affairs and the Borough Chief Financial Officer. EXTENDED TEMPORARY BUDGET 2016 GENERAL ADMINISTRATION Salaries & Wages 01-20-100-011 57,900 Other Expense 01-20-100-021 80,000 MAYOR & COUNCIL Salaries & Wages 01-20-110-012 1,400 MUNICIPAL CLERK Salaries & Wages 01-20-120-010 58,000 FINANCIAL ADMINISTRATION Salaries & Wages 01-20-130-010 57,000 Other Expense 01-20-130-022 8,000 AUDIT SERVICE 01-20-135-020 36,000 REVENUE ADMINISTRATION Salaries & Wages 01-20-145-010 30,700 Other Expense 01-20-145-021 3,500 TAX ASSESSMENT ADMINISTRATION Salaries & Wages 01-20-150-011 22,000 Other Expense 01-20-150-028 17,000 ELECTIONS 01-20-151-022 4,000 LEGAL SERVICES Other Expense 01-20-155-028 50,000
ENGINEERING SERVICES 01-20-165-020 34,934 PLANNING BOARD Salaries & Wages 01-21-180-011 24,350 Other Expense 01-21-180-021 12,000 OTHER CODE ENFORCEMENT FUNCTIONS Salaries & Wages 01-22-200-010 3,000 LIABILITY INSURANCE 01-23-210-090 125,000 WORKERS COMP. INSURANCE 01-23-215-020 143,200 EMPLOYEE GROUP INSURANCE 01-23-220-092 656,000 HEALTH BENEFIT WAIVER 01-23-221-011 12,500 UNEMPLOYMENT INSURANCE 01-23-225-020 10,000 POLICE DEPARTMENT Salaries & Wages 01-25-240-011 1,100,000 Other Expense 01-25-240-022 60,000 POLICE DISPATCH - 911/School Resource Officer Other Expense 01-25-250-020 6,000 OFFICE OF EMERGENCY MANAGEMENT Salaries & Wages 01-25-252-010 8,000 Other Expense 01-25-252-020 2,000 AID TO VOLUNTEER FIRE DEPT. 01-25-255-026 30,000 AID TO VOL. AMBULANCE 01-25-260-026 8,000 MUNICIPAL PROSECUTOR'S OFFICE Salaries & Wages 01-25-275-010 5,935 STREET & ROAD MAINTENANCE Salaries & Wages 01-26-290-011 199,000 Other Expense 01-26-290-026 80,000 SHADE TREE Other Expense 01-26-300-020 13,800 RECYCLING Salaries & Wages 01-26-305-011 103,000
Other Expense 01-26-305-022 150,000 BUILDING & GROUNDS Other Expense 01-26-310-024 72,000 VEHICLE MAINTENANCE Salaries & Wages 01-26-315-011 75,600 Other Expense 01-26-315-030 65,000 COMMUNITY SERVICE ACT (CONDO) 01-26-325-020 15,000 PUBLIC HEALTH SERVICES Salaries & Wages 01-27-330-010 4,100 Other Expense 01-27-330-022 24,000 ENVIRONMENTAL HEALTH SERVICE 01-27-335-020 600 SOCIAL SERVICE AGENCY (Home Nurse) 01-27-360-020 1,000 RECREATION SERVICES & PROGRAMS Salaries & Wages 01-28-370-012 15,905 Other Expense 01-28-370-028 80,000 MAINTENANCE OF PARKS Salaries & Wages 01-28-375-011 35,527 Other Expense 01-28-375-026 15,000 MUNICIPAL LIBRARY Salaries & Wages 01-29-390-011 72,500 Other Expense 01-29-390-022 3,000 ACCUMULATED LEAVE COMPENSATION 01-30-415-020 65,000 ELECTRICITY 01-31-430-020 20,000 STREET LIGHTING 01-31-435-020 38,000 TELEPHONE 01-31-440-100 17,000 FIRE HYDRANTS 01-31-444-020 48,000 WATER 01-31-445-100 6,000 GAS 01-31-446-100 30,000 FUEL OIL 01-31-447-225 7,000
SEWERAGE PROCESSING & DISPOSAL 01-31-455-100 2,880 GASOLINE 01-31-460-100 60,000 GARBAGE DISPOSAL 01-32-465-020 100,000 P.E.R.S. 01-36-471-020 212,584 SOCIAL SECURITY 01-36-472-020 90,000 P.F.R.S. 01-36-475-020 389,454 D.C.R.P. 01-36-477-020 2,500 DRUG ALLIANCE-MUN.SHARE 01-40-240-245 2,500 REVERSE 911 01-42-330-020 5,600 UNIFORM CONSTRUCTION CODE 01-42-331-020 64,000 MUNICIPAL COURT Salaries & Wages 01-42-490-011 54,500 Other Expense 01-42-490-022 5,000 PUBLIC DEFENDER O/E 01-42-495-020 4,000 GREEN ACRES LOAN PAYMENTS 01-45-940-020 15,948 CAPITAL IMPROVEMENTS 01-44-900-020 0 TOTAL EXTENDED TEMPORARY BUDGET 4,931,417 R-049-16 WHEREAS, on June 25, 2016 the Little Silver Charitable Foundation will sponsor the first Annual Little Silver Day for all residents of the Borough of Little Silver; and WHEREAS, this is a community event to celebrate the Borough, with a fireworks display to close out the festivities; and
WHEREAS, as this is an event for the benefit of all residents, the Borough has agreed to fund the fireworks display with costs not exceed $15,000.00 and which has been appropriated in the 2016 Municipal budget; and NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Borough provide funding not to exceed $15,000.00 to support Little Silver Day sponsored the Little Silver Charitable Foundation for the cost of the Fireworks Display. R-050-16 WHEREAS, the Borough Council of the Borough of Little Silver entered into the Municipal Shared Services Defense Agreement ( MSSDA ) for the purpose as set forth therein, which included retaining a common expert in the Declaratory Judgment action ( Litigation ) that was filed in accordance with In the Matter of the Adoption of N.J.A.C. 5:96 and 5:97 by the New Jersey Council on Affordable Housing, 221 N.J. 1 (2015) ( Decision ); and WHEREAS, the MSSDA identified Dr. Robert Burchell, a distinguished professor at Rutgers University, as the expert to be retained to prepare an expert report (the Burchell Report ); and WHEREAS, the Borough of Little Silver contributed $2,000 to become a member of a consortium of municipalities (hereinafter Municipal Group ) so that the Municipal Group could enter into an agreement with Rutgers University (hereinafter Research Agreement ) for the purpose of having Dr. Burchell prepare a fair share report (hereinafter Burchell Report ); and WHEREAS, Dr. Burchell became ill and was unable to complete the obligations under the Research Agreement as set forth in the MSSDA; and WHEREAS, as a result, Rutgers University exercised its right to terminate the Research Agreement as permitted under its terms; and WHEREAS, the MSSDA required a modification to allow the Municipal Group to retain one or more alternative experts, consultants and/or other professionals for the Litigation; and
WHEREAS, an Amendment to the MSSDA ( Amendment ) was prepared to effectuate the modification, and said Amendment was entered into by the Borough of Little Silver; and WHEREAS, the Amendment authorized the execution of an agreement with Econsult Solutions, Inc. ( ESI ) to replace Dr. Burchell and Rutgers, and to prepared its own revised report; and WHEREAS, ESI prepared a revised report entitled New Jersey Affordable Housing Need and Obligations, dated December 30, 2015 (the Solutions Report ), for the Municipal Group; and WHEREAS, the MSSDA as amended, entitled Members of the Municipal Group to retain ESI to testify about the Solutions Report and for related issues; and WHEREAS, any Member of the Municipal Group could retain ESI (i) individually, (ii) as part of a local consortium consisting of other municipalities under the vicinage of any particular judge presiding over Mount Laurel matters or (iii) both individually and as part of a local consortium; and WHEREAS, the purpose of this resolution is to retain ESI individually; and WHEREAS, the proposed individual agreement, attached hereto, envisions that ESI will split its work if it prepares a report that benefits multiple municipalities; and NOW, THEREFORE, BE IT RESOLVED, by the Borough Council of the Borough of Little Silver, as follows: 1. The Borough of Little Silver hereby authorizes the Mayor to sign the agreement, attached hereto, on its behalf. 2. This Resolution shall take effect immediately. R-051-16 03-21-18 GRANT AGREEMENT
BETWEEN BOROUGH OF LITTLE SILVER AND THE STATE OF NEW JERSEY BY AND FOR THE DEPARTMENT OF ENVIRONMENTAL PROTECTION GRANT IDENTIFIER: FS16-200 GOVERNING BODY RESOLUTION The governing body of Borough of Little Silver desires to further the public interest by obtaining a grant from the State of New Jersey in the amount of approximately $3000.00 to fund the following project: Green Communities Grant Community Forestry Management Plan Therefore, the governing body resolves that Robert C. Neff, Jr., or the successor to the office of Mayor is authorized (a) to make an application for such a grant, (b) if awarded, to execute a grant agreement with the State for a grant in an amount not less than $3000.00 and not more than $3000.00, and (c) to execute any amendment thereto any amendment thereto which do not increase the Grantee s obligations. *The Mayor and Council authorizes and hereby agrees to match 50% of the Total Project Amount, in compliance with the match requirements of the agreement. The availability of the match for such purposes, whether cash, services, or property, is hereby certified 50% of the match will be made up of in-kind services (if allowed by grant program requirements and the agreement).* The Grantee agrees to comply with all applicable federal, State, and municipal laws, rules and regulations it its performance pursuant to the agreement. Introduced and passed Ayes: Noes: Absent: *The portion of this form between the asterisks should only be completed if matching funds are required under the terms of the agreement. Where in-kind services are allowed and are stipulated by the Grantee, an attachment must be provided and appended hereto, breaking out the in-kind services to be provided by the Grantee. R-052-16 RESOLUTION WHEREAS, at the Municipal Tax Sale held on September 12, 2013, a lien was sold on Block 17, Lot 6, also known as Harding Road, for delinquent property taxes; and
WHEREAS, this lien, known as Tax Sale Certificate #13-00001, was sold to MBS Realty, having its principal office at 10 Stockton Street, Metuchen, NJ 08840; and WHEREAS, the Collector of Taxes of said taxing district of the Borough of Little Silver, does certify that on 3/11/16 and before the right to redeem was cut off, as provided by law, John Privetera, claiming to have an interest in said lands, did redeem said lands claimed by MBS Realty by paying the Collector of Taxes of said taxing district of the Borough of Little Silver the amount of $46,820.48, which is the amount necessary to redeem Tax Sale Certificate #13-00001. NOW THEREFORE BE IT RESOLVED, by the Mayor and Council of the Borough of Little Silver, that a check be drawn in the amount of sixty eight thousand eight hundred twenty dollars and forty eight cents ($68,820.48) to MBS Realty, 10 Stockton Street, Metuchen, NJ representing $46,820.48 for said redemption and $22,000.00 premium refund. R-053-16 WHEREAS, the Mayor and Council of the Borough of Little Silver did receive quotes for janitorial services for Borough buildings and sites; and WHEREAS, the following quotes were Administrator/Clerk February 11, 2016: opened, read and reviewed by the Borough Alaska Services, Inc. Belmar, NJ $27,698.88 DH Janitorial Inc. Eatontown, NJ $33,979.25 SSS Cleaning Aberdeen, NJ $46,586.00; and WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and recommends to the Mayor and Council the quote submitted by Alaska Services, Inc. be accepted. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote received for janitorial services for Borough buildings and sites be and is hereby accepted. R-054-16
WHEREAS, the Mayor and Council of the Borough of Little Silver did receive quotes for janitorial services for the Borough of Little Silver Railroad Station; and WHEREAS, the following quotes were Administrator/Clerk February 11, 2016: opened, read and reviewed by the Borough DH Janitorial Inc. Eatontown, NJ $3,028.75 SSS Cleaning Aberdeen, NJ $5,338.00 Alaska Services, Inc. Belmar, NJ $10,776.00; and WHEREAS, the Borough Administrator/Clerk has reviewed the quotes and recommends to the Mayor and Council the quote submitted by DH Janitorial Inc. be accepted. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the quote received for janitorial services for the Borough of Little Silver Railroad Station in the Borough of Little Silver be and is hereby accepted. R-055-16 WHEREAS, the Mayor and Council of the Borough of Little Silver have negotiated an agreement with the Little Silver Police, P.B.A. Local 359; and WHEREAS, said agreement contains the terms and conditions of employment and the health and welfare benefits to be provided by the Borough of Little Silver to the Little Silver Police Department members of P.B.A. Local 359 for the years 2015, 2016, 2017 and 2018; NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Borough Clerk are hereby authorized to enter into the agreement as negotiated on behalf of the Borough of Little Silver with the Little Silver Police Department members of P.B.A. Local 359 for the years 2015, 2016, 2017 and 2018. R-056-16 WHEREAS, the Mayor and Council of the Borough of Little Silver did heretofore advertise for public bids for H.V.A.C. upgrades in the Library building in the Borough of Little Silver two times; and
WHEREAS, specifications for the same were prepared by the Borough Engineer; and WHEREAS, the bids were received by the Borough Engineer at 2:00 p.m. on December 22, 2015 and February 17, 2016 opened and publicly read; and WHEREAS, the lowest bid in both instances contained a fatal flaw; and WHEREAS, all other submitted bids in both instances exceed the estimate as prepared by the Borough Engineer; and WHEREAS, the Borough Council rejected the bids for both instances, respectively on January 25, 2016 and March 7, 2016; and WHEREAS, as permitted under NJSA 40A:11 et seq. when bids were advertised, received and rejected two times, the municipality is then permitted to negotiate with any or all bidders; and WHEREAS, the Borough did negotiate with Industrial Cooling Corporation the apparent low bidder in both prior biddings; and WHEREAS, Industrial Cooling Corporation has submitted all necessary documents to allow for award as reviewed by the Borough Attorney; and WHEREAS, it is the recommendation that the contract for HVAC upgrades to the Library building be awarded to Industrial Cooling Corporation in the amount of $106,799.00. NOW, THEREFORE, BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that the Mayor and Borough Clerk are hereby authorized to enter into a contract for HVAC improvements to the Library building with Industrial Cooling Corporation in the amount of $106,799.00 R-057-16 BE IT RESOLVED by the Mayor and Council of the Borough of Little Silver that a resolution designating 2015 salaries for employees of the Borough of Little Silver adopted on May 5, 2015 be and is hereby amended as follows: ADD: (Effective March 16, 2016) Christopher John Tomaino Relief Dispatcher Trainee $ 8.38/hr BE IT FINALLY RESOLVED that a certified copy of this Resolution be transmitted to the Chief Financial Officer to make the necessary payroll adjustments. The Regular Meeting Minutes of March 7, 2016 were approved. The Executive Session Minutes of March 7, 2016 were approved.
Public Portion remarks of the citizens for the good of the Borough: Resident Brian Kreszl asked if the new communications tower will help his radio work better. Mayor Neff told him it would. Seeing and hearing no further business, Mayor Neff called for a Motion to Adjourn. Motion: Mr. Mihlon Second: Mr. Galante Voice Vote - Unanimous The meeting was adjourned at 8:31 p.m. Respectfully submitted, Kimberly A. Jungfer Administrator/Borough Clerk