TOWNSHIP OF CHAMPLAIN REGULAR COUNCIL MEETING August 3, 2016 TOWNSHIP HALL MEMBERS PRESENT: ALSO PRESENT: Gary J. Barton. Mayor Troy Carkner, Councillor Paul Emile Duval, Councillor Jacques Lacelle, Councillor Helen MacLeod, Councillor Gérard Miner, Councillor Pierre Perreault, Councillor Normand Riopel,Councillor Marc Séguin, Councillor Paula Knudsen, CAO-Treasurer Alison Collard, Clerk Nathalie Boulerice, Deputy Treasurer James McMahon, Director of Public Works Dominique Lefebvre, Planner OPENING - 6:00 P.M. The regular meeting was opened at 5:58 p.m. and a motion was presented. It was Resolution 2016-283 Moved By: Jacques Lacelle Seconded By: Marc Séguin BE IT RESOLVED THAT the regular meeting of Council be adjourned to hold an incamera meeting to discuss a potential litigation under section 239(2)(e) of the Municipal Act, 2001. (The "closed" meeting lasted until 6:30 p.m. At 7:00 p.m. a public meeting was held. The regular meeting reconvened at 7:14 p.m. after the public meeting.) DISCLOSURE OF PECUNIARY INTEREST Councillor Séguin declared a conflict with the item 7.4.2 - Accounts (Blue Corner Plumbing p. 19) and Councillor Riopel declared conflicts with items 7.1.2 - Zoning amendment Luc Riopel; 7.2.1. - Bylaw 2016-46; and 7.7.2 LED streetlight conversion program. ADOPTION OF AGENDA A couple of items were added. It was 1
Resolution 2016-285 Seconded By: Normand Riopel BE IT RESOLVED THAT Council approve the agenda of the regular meeting of August 3, 2016, as amended. PRESENTATION BY COUNCIL PRESENTATION COMMITTEES / CONSULTANTS DEPUTATION Chantal McLean-Leroux - Ice Schedule 2016-2017 - Vankleek Hill Skating Club Mrs. Chantal McLean-Leroux, Treasurer of the Vankleek Hill Skating Club made a request to Council for specific ice time at the Vankleek Hill arena for the Skating Club during the 2016-2017 season. The Club has been scheduled ice time on Wednesdays and Fridays as per their request. However, they have also requested ice time on Saturdays from 10:30 a.m. to 1:00 p.m. as they have done for previous years (the 10:30 to 11:30 slot being for their Canskate program, for which there are usually 30-50 children registered), but have been told that this time slot is not available. They have been offered a choice of ice time between 12:00 p.m. until 4:00 p.m. on Saturdays. Mrs. McLean Leroux stated that changing the ice time hours will have a detrimental impact on their club; they anticipate a loss of registration and a loss of volunteers, since the volunteer certified trainers are not available on Saturday afternoons. The Director of Parks & Recreation informed Council that there are 13 groups requesting prime time ice and the schedule for the coming season has been prepared in order to best accommodate all the groups. The morning time-slot has been allocated to minor hockey (with 260 registrants). The Mayor stated that Council will consider the request. Mrs. McLean-Leroux requested a response by August 23, 2016, at which time the Skating Club Board will meet to discuss the future of the Club. STAFF REPORTS Planning On-Going Planning Projects Council reviewed the list and it was Resolution 2016-286 Seconded By: Paul Emile Duval BE IT RESOLVED THAT the on-going planning project list, as updated on July 26, 2016, be received and filed. Zoning By-Law Amendment Application Luc Riopel 2
Councillor Riopel left the room during the discussion of this item. Council reviewed the Planner's report and it was Resolution 2016-287 Moved By: Jacques Lacelle Seconded By: Gérard Miner BE IT RESOLVED THAT the Planning Department report dated July 25, 2016 regarding an application to amend the zoning by-law 2000-75 for Luc Riopel be received and that By-Law 2016-46 be brought forward for the third reading. Zoning By-Law Amendment Application Timothy Lamb Council reviewed the Planner's report. It was Resolution 2016-288 Seconded By: Paul Emile Duval BE IT RESOLVED THAT the Planning Department report dated July 25, 2016 regarding an application to amend the zoning by-law 2000-75 for Timothy Lamb be received and that By-Law 2016-47 be brought forward for the third reading. Land Severance Application B-060-2016 Gilles & Monique Cadieux The planner provided an explanation of this lot enlagement. It was Resolution 2016-289 Seconded By: Helen MacLeod BE IT RESOLVED THAT the land severance application for Gilles Benoit Cadieux and Monique Jeanne Cadieux, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B-060-2016) be granted with the following conditions: 1. That a revision fee in the amount of 400$ be paid to the Township of Champlain. 2. That the area be deeded in the same name as the abutting property to the West being enlarged, that Section 50(3) and/or (5) of the Planning Act apply to all subsequent conveyances involving the enlarged property, and that any mortgages that may be required take into account the lot as enlarged. 3.That the land surveyor make sure that the setbacks between the new property lines and the existing buildings are complied with as stipulated in the Zoning By-law No. 2000-75 of the Township of Champlain and that the location plan be submitted to the Corporation of the Township of Champlain for approval, before registration of the surveying plan. The registered owner shall provide, to the Municipality, certification from an Ontario Land Surveyor that all buildings and structures comply with the applicable setback requirements to the newly created lot lines. Land severance application B-061-2016 Royal Alexander Farms The Planner provided an explanation of this lot addition. It was 3
Resolution 2016-290 Seconded By: Marc Séguin BE IT RESOLVED THAT the land severance application for Royal Alexander Farms Limited, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B-061-2016) be granted with the following conditions: 1. That a revision fee in the amount of 400$ be paid to the Township of Champlain. 2. That the area be deeded in the same name as the abutting property to the West being enlarged, that Section 50(3) and/or (5) of the Planning Act apply to all subsequent conveyances involving the enlarged property, and that any mortgages that may be required take into account the lot as enlarged. 3. That the applicant obtains a zoning amendment in order to change the zoning category of the severed lot (A) to Commercial Highway Special Exception (CH-15) in order to authorize an automobile dealership with all possibilities of appeal exhausted. 4. That the Environmental Impact Assessment, prepared by Bowfin Environmental Consulting Inc., dated June, 2016 which was submitted in order to demonstrate that there will be no negative impacts on the natural features or ecological function for which the area has been identified (Significant Woodlands), be reviewed to the satisfaction of the Township of Champlain. Land Severance Application B-063-2016 - René Cloutier et Suzanne Ledoux Cloutier The Planner provided an explanation of this new lot creation. It was Resolution 2016-291 Moved By: Gérard Miner Seconded By: Helen MacLeod BE IT RESOLVED THAT the land severance application for René Cloutier and Suzanne Ledoux Cloutier, as well as comments from the Planner and the Chief Building Official, be received and that the land severance application (file B-063-2016) be granted with the following conditions: 1. That a revision fee in the amount of $400 be paid to the Township of Champlain. ADOPTION OF PLANNING BY-LAWS By-law 2016-46 - amending By-Law 2000-75 (Zoning Amendment Luc Riopel) Councillor Riopel left the room during the discussion of this item. Council reviewed the proposed by-law. It was Resolution 2016-292 Moved By: Marc Séguin Seconded By: Pierre Perreault BE IT RESOLVED THAT the third reading and final passage be granted By-Law 2016-46, being a by-law to amend By-Law 2000-75 (Zoning By-Law Amendment Luc Riopel). 4
By-Law 2016-47 - amending By-Law 2000-75 (Zoning Amendment Timothy Lamb) Council reviewed this proposed by-law. It was Resolution 2016-293 Moved By: Troy Carkner Seconded By: Paul Emile Duval BE IT RESOLVED THAT the third reading and final passage be granted By-Law 2016-47, being a by-law to amend By-Law 2000-75 (Zoning By-Law Amendment Timothy Lamb). By-Law 2016-51 amending By-Law 2000-75 (Zoning Amendment Hudson- Langevin) Council reviewed this proposed by-law. It was Resolution 2016-294 Seconded By: Gérard Miner BE IT RESOLVED THAT two readings be granted By-Law 2016-51, being a by-law to amend By-Law 2000-75 (Zoning By-Law Amendment Hudson-Langevin). By-Law 2016-52 - amending By-Law 2000-75 (Zoning Amendment Royal Alexander Farms) Council reviewed this proposed by-law. It was Resolution 2016-295 Seconded By: Helen MacLeod BE IT RESOLVED THAT two readings be granted By-Law 2016-52, being a by-law to amend By-Law 2000-75 (Zoning By-Law Amendment Royal Alexander Farms Limited). By-Law 2016-53 - Site Plan Control Agreement with Beau's All Natural Brewing Company, Ltd. Council reviewed this proposed by-law. It was Resolution 2016-296 Moved By: Troy Carkner Seconded By: Paul Emile Duval BE IT RESOLVED THAT the three readings and final passage be granted By-Law 2016-53, being a by-law to authorize the entering into a Site Plan Control Agreement with Beau s All Natural Brewing Company, Ltd. 5
Administration Paperless Agenda training date A special meeting of Council was scheduled for escribe training on August 24, 2016 at 3:30 p.m. Other items may be added to the agenda. Finance Financial Statements Council reviewed this document. It was Resolution 2016-297 Moved By: Jacques Lacelle Seconded By: Helen MacLeod BE IT RESOLVED THAT the financial statements as of July 26, 2016 be received and filed. Accounts Council reviewed this document and it was Resolution 2016-298 Moved By: Gérard Miner Seconded By: Pierre Perreault BE IT RESOLVED THAT the accounts paid and as presented by the Treasurer on August 3, 2016, be received and filed. Finance Report FIN-01-2016 - Transfer of Surplus Council reviewed this report and it was Resolution 2016-299 Moved By: Jacques Lacelle Seconded By: Gérard Miner BE IT RESOLVED THAT Finance Report number FIN-01-2016, dated July 25 th, 2016, pertaining to the transfer of the 2015 year-end surplus be received, AND THAT Council authorize the Deputy Treasurer to transfer $100,000.00 of the 2015 surplus into the budget and the remaining of the surplus be transferred into the Infrastructure Reserve. Fire Department There was some discussion about the Fire Department budgets. The CAO was asked to follow up with the Fire Chiefs. It was District 1 - Monthly Report 6
Resolution 2016-300 Seconded By: Helen MacLeod BE IT RESOLVED THAT the monthly Fire Department Reports for June and July 2016, as submitted by the District 1 Chief, be received and filed. District 2 - Monthly Report Parks et Recreation The Director of Parks & Recreation introduced the new Parks & Recreation administrative assistant, Kerri-Lyn Massia who will be working in the arena office. Council welcomed Ms. Massia. Monthly Report June-July 2016 Council reviewed the report and it was Resolution 2016-301 Moved By: Troy Carkner Seconded By: Jacques Lacelle BE IT RESOLVED THAT the monthly Recreation Report for June-July 2016, as submitted by the Director of Recreation, be received and filed. Roads Department Monthly Report June-July 2016 It was Resolution 2016-302 Moved By: Jacques Lacelle Seconded By: Pierre Perreault BE IT RESOLVED THAT the Road report for June and July 2016 as submitted by the Director of Public Works be received and filed. Request for Approval from Realterm Energy on the Investment Grade Audit for the LED Streetlight Conversion Program Councilor Riopel left the Council room during the discussion of this report. After some discussion this matter was tabled to a later meeting. Resolution 2016-303 BE IT RESOLVED THAT Public Works Report No. PW-10-16, dated August 3 2016, regarding the RealTerm Energy Investment Grade Audit (IGA) dated July 14 2016 for the LED streetlight conversion program be received and that Council approve the request from RealTerm Energy to approve the IGA. BE IT FURTHER RESOLVED that Council authorizes RealTerm Energy to prepare the Design Build Stipulated Price Contract (CCDC-14) for approval at a future Council 7
meeting, where after acceptance of the contract RealTerm Energy will be authorized to proceed with the implementation of the LED streetlight conversion program. TABLED Report PW-11-16 - Contract PWT2016-02 - Vankleek Hill Standpipe Rehabilitation - update Following a short discussion, it was Resolution 2016-304 Moved By: Troy Carkner Seconded By: Paul Emile Duval BE IT RESOLVED THAT Public Works Report No. PW-11-16, dated August 3 2016, regarding Rescom Coatings Inc. Tender Contract No. PWT2016-02 for the Vankleek Hill Standpipe Rehabilitation be received and that Council award Tender Contract No. PWT2016-02 to Rescom Coatings Inc. for a contract price of $545,200. BE IT FURTHER RESOLVED THAT By-law 2016-54, being a by-law to authorize the execution of a Guarantee with Rescom Coatings Inc. and Dayson Industrial Services Inc. for the performance of the rehabilitation of the Vankleek Hill standpipe, be brought forward for consideration. Building Monthly Report - June-July 2016 It was Resolution 2016-305 Moved By: Gérard Miner Seconded By: Marc Séguin BE IT RESOLVED THAT the Building Department report for June and July 2016, as submitted by the Chief Building Official, be received and filed. By-Law Enforcement Monthly Report June-July 2016 It was Resolution 2016-306 Seconded By: Gérard Miner BE IT RESOLVED THAT the By-Law Enforcement report for June and July 2016, as submitted by the By-Law Enforcement Officer, be received and filed. Day Care Nursery It was 8
Resolution 2016-307 Moved By: Gérard Miner Seconded By: Marc Séguin BE IT RESOLVED THAT the Daycare report dated August 2016, as submitted by the Daycare Services Coordinator, be received and filed. Water-Sewage/Ontario Clean Water Agency Council reviewed this report and it was Resolution 2016-308 Moved By: Jacques Lacelle Seconded By: Helen MacLeod BE IT RESOLVED THAT the OCWA Quarterly Operations Report 2 nd Quarter 2016 Township of Champlain Water & Wastewater Facilities be received and that staff be directed to respond to the recommendations included in the report. REPORT OF LIAISON MEMBERS / COMMITTEE REPORTS Fire Services Emergency Planning Economic Development and Tourism EDT Committee Minutes - June 23, 2016 Council reviewed these minutes. It was Resolution 2016-309 Moved By: Normand Riopel Seconded By: Helen MacLeod BE IT RESOLVED THAT the minutes of the Economic Development and Tourism Committee meeting of June 23, 2016, as submitted by the Economic Coordinator be received and filed. Drainage Council reviewed these two reports and it was Resolution 2016-310 Moved By: Normand Riopel Seconded By: Pierre Perreault BE IT RESOLVED THAT the reports for the months of June and July 2016, as submitted by the Drainage Superintendent be received and filed. 9
Drainage Monthly Report June 2016 () Drainage Monthly Report July 2016 () Recycling Joint Recycling Committee Minutes - June 13, 2016 Council reviewed these minutes and it was Resolution 2016-311 Moved By: Jacques Lacelle Seconded By: Pierre Perreault BE IT RESOLVED THAT the minutes of the Joint Recycling Committee meeting of June 13, 2016 be received and filed. Library Board Council reviewed these documents and it was Resolution 2016-312 Seconded By: Marc Séguin BE IT RESOLVED THAT (i) the Champlain Township Public Library Report for June 2016; and (ii) the minutes of the Champlain Township Public Library Board meeting of June 22, 2016 as submitted by the Chairperson and the Head Librarian, be received and filed. Head Librarian's Monthly Report - June 2016 () Library Board Minutes June 22 2016 () Public Works Waste Management Mayer Landfill Site Recreation Community Policing Advisory Committee (CPAC) REPORT OF THE MAYOR OTHER BUSINESS 10
ADOPTION OF MINUTES Council reviewed these sets of minutes and it was Resolution 2016-313 Moved By: Helen MacLeod Seconded By: Paul Emile Duval BE IT RESOLVED THAT Council approve the minutes of the following meetings: Public meeting June 8, 2016; Regular meeting June 8, 2016; Joint Special meeting with the Council of the Town of Hawkesbury June 15, 2016; Special meeting June 28, 2016; and Special meeting July 18, 2016 as presented. Public Meeting June 8, 2016 () Regular Meeting June 8, 2016 () Joint Special meeting with the Council of the Town of Hawkesbury - June 15 2016 () Special Meeting - June 28, 2016 () Special Meeting July 18, 2016 () ADOPTION OF BY-LAWS By-law 2016-54 authorizing execution of guarantee with Rescom Coatings Inc. It was Resolution 2016-314 Seconded By: Troy Carkner BE IT RESOLVED THAT three readings and final passage be granted By-Law 2016-54, being a by-law to authorize the execution of a Guarantee with Rescom Coatings Inc. and Dayson Industrial Services Inc. for the performance of the rehabilitation of the Vankleek Hill Standpipe Project. CORRESPONDENCE Vankleek Hill Agricultural Society - August 18 2016 Parade Council reviewed this request. It was Resolution 2016-315 Seconded By: Troy Carkner BE IT RESOLVED THAT Council approve the road closures requested by the Vankleek Hill Agricultural Society for the Fair parade that will take place on August 18, 2016. 11
Phil Arber, Excellent Events - 2016 Festival of Flavours Council reviewed this request. It was Resolution 2016-316 Seconded By: Troy Carkner BE IT RESOLVED THAT Phil Arber s request regarding the 2016 Festival of Flavours to be held in Vankleek Hill on Sunday, September 11, 2016 be received and that Council approve: i) The closure of : Kirk Lane at Main Street Home Avenue at Main Street Union Street at Main Street; and Bertha Street at Main Street between the hours of 7:00 a.m. and 6:00 p.m. on Sunday, September 11, 2016; ii) the appointment of the Economic Development Coordinator as the Champlain Township representative on the organizing committee of this event; and iii) that Council designate this as a community event. Request for support Vankleek Hill Food Bank Jamboree Council discussed this request. It was Resolution 2016-317 Seconded By: Troy Carkner BE IT RESOLVED THAT Council approve a donation of $250.00 to the Vankleek Hill Food Bank on the occasion of the Vankleek Hill Food Bank Jamboree to be held on July 9, 2016. Request for support Power of a Wish Yearbook Council reviewed this request and no action was taken. Resolution 2016-318 was not used. Resolution 2016-318 Canadian Union of Postal Workers Public Postal Service Council reviewed this letter and no action was taken. Resolution 2016-319 was not used. Resolution 2016-319 Township of South-West Oxford OGRA-ROMA conference 12
Council reviewed this letter and it was Resolution 2016-320 Seconded By: Marc Séguin BE IT RESOLVED THAT the Resolution of the Council of the Township of South - West Oxford, dated May 17, 2016, stating its opposition to the division of the OGRA-ROMA conferences, be endorsed. City of Ottawa & Township of West Lincoln Municipal Role in Siting of Wind Power Projects Council reviewed this letter. Councillor Duval called for a recorded vote. It was Resolution 2016-321 Seconded By: Troy Carkner BE IT RESOLVED THAT the Resolution of the City of Ottawa dated May 11, 2016 and the Resolution of the Township of West Lincoln dated June 27, 2016 requesting that the Province of Ontario make the necessary legislative and/or regulatory changes to provide municipalities with a substantive and meaningful role in the siting of wind power projects and that the "Municipal Support Resolution" becomes a mandatory requirement in the IESO (Independent Electricity System Operator) process, be endorsed. Recorded Pour Contre Gary J.Barton Troy Carkner Paul Emile Duval Jacques Lacelle Helen MacLeod Gérard Miner Pierre Perreault Normand Riopel Marc Séguin Results 9 0 Perth County Climate Change Action Plan - role of rural Ontario municipalites Council reviewed this resolution and it was Resolution 2016-322 Seconded By: Paul Emile Duval BE IT RESOLVED THAT the Resolution of Perth County dated July 7, 2016 requesting that the Province of Ontario consult with rural Ontario municipalities, residents and 13
businesses regarding the design and implementation of the government's Climate Change Action Plan, that it takes into consideration the expansion of natural gas services to rural areas; and it provide financial assistance to rural municipalities, residents and businesses to meet targets for the reduction of greenhouse gasses, be endorsed. Letter of Thanks - L'Orignal Firefighters' Association - Canada Day 2016 (for information) South Nation Conservation Tree Planting and Woodlot Advisory Service Update (for information) Independent Electricity System Operator (IESO) 2015 Annual Report (for information) It was Resolution 2016-323 Moved By: Helen MacLeod Seconded By: Marc Séguin BE IT RESOLVED THAT correspondence items 13.9 to 13.11 be received and filed. QUESTION PERIOD There were no questions from the public. IN CAMERA NET MEETING Tuesday, Septembre 13, 2016 Regular meeting 7:00 p.m. The next meeting will be Wednesday, August 24, 2016 at 3:30 p.m., followed by the Regular Meeting on September 13, 2016. CONFIRMING BY-LAW By-Law 2016-55 - Confirmation of Proceedings Having dealt with all the matters at hand, it was Resolution 2016-324 Seconded By: Jacques Lacelle BE IT RESOLVED THAT three readings and final passage be given By-Law 2016-55, being a by-law to confirm the proceedings of Council at its meeting of August 3, 2016. ADJOURNMENT Subsequently, it was Resolution 2016-325 Moved By: Marc Séguin Seconded By: Normand Riopel 14
BE IT RESOLVED THAT Council adjourn until September 13, 2016, at the Champlain Township Hall Council chambers at 7:00 p.m. or at the call of the Mayor or Clerk. (The meeting was adjourned at 8:42 p.m.) GARY J. BARTON, MAYOR ALISON COLLARD, CLERK 15