Turtle Lake-Mercer School Board Regular Meeting October 20, 2014 7:00 a.m. Board Room 1. President Laib called the regular meeting of the Turtle Lake-Mercer School Board to order at 7:00 a.m. in the Board Room on Monday, October 20, 2014. Directors present were Sondrol, Freeman, Maxwell, Wagner, Presser, Britton. Supt: Dick Schaffan Principal: Daren Kurle Business Manager: Susan Davis Guests: Jody Fylling, Gary Ballard, Allan Tinker, Lisa Lelm, Kara Smalls, Sue Reiser. Sondrol moved to approve the agenda as presented, Britton seconded the motion. Motion Carried. 2. Maxwell moved to approve the minutes of the September 15, 2014 regular meeting as mailed out. Freeman seconded the motion. Motion Carried. 3. Presser moved to approve the financial reports and payment of the bills as presented, Laib seconded the motion. Motion Carried. 4. Old Business a) Landscaping proposal will be ready for the November school board meeting. b) Co-op committee meeting is scheduled for November 19, 2014 at 6:30 p.m. in McClusky. Discussion on what direction the board would like to take with regard to the implementing of the co-op in all sports or just adding basketball. Board members and Athletic Director were given an opportunity to express their opinion on this issue. The committee members will meet prior to the November 19 th co-op meeting to discuss the direction they want to take. c) Elementary building usage and head start lease agreement was tabled until a copy of the agreement can be obtained from the Head Start Coordinator. d) Construction Committee will meet today at 3:30 p.m. e) Sixth Grade teaching position is currently open. Administration will continue to seek qualified candidates. f) Discussion on who will be attending the Law Seminar and the NDSBA Convention in Bismarck. g) Discussion on the 2014-15 school calendar. Maxwell moved to approve a change in the school calendar with there being no school on December 22 and 23 and there will be school on April 6 and May 1, Britton seconded the motion. Roll Call: Laib-No, Maxwell-Yes, Sondrol-Yes, Wagner-Yes, Freeman-Yes, Britton-Yes, Britton-Yes, Presser-Yes. Motion Carried. h) Proposed change in the reorganization plan was discussed. Business Manager has consulted Alyssa Martin from NDSBA to get her recommendation on how to proceed and is waiting for her recommendations. Tabled. October 20, 2014 Minutes Page 1
5. New Business a) Supt. Schaffan has requested Title I Re-allocated Funds for our After School and Summer School Title I Program. He is awaiting approval for this request. b) Britton moved to approve the use of facilities request from the Community Memorial Hospital for October 6, 2015 for the hospital supper, Sondrol seconded the motion. Motion Carried. 6. Administrative Reports: a) Athletic Director-Gary Ballard aa. Fall sports are nearing completion. bb. Jr. High Girls basketball will start today. cc. District volleyball will be the first week in November. dd. Region volleyball seeding meeting will be held on Wednesday. There will be discussion on having a super region for volleyball. Mr. Ballard asked for the Board s opinion on going to a super region not only for volleyball but also for basketball. Discussion on this issue followed. Athletic director was given a directive from the Board to oppose going to a super region and to keep district tournament play in all sports. b) Principal-Daren Kurle aa. FFA will be leaving for Louisville KY on Sunday for National Convention. bb. A student from our school district has been appointed to the student youth advisory committee for the North Dakota Farmer s Union. cc. There will be CPR Training for our staff on October 29 th. dd. We will have a late start on Wednesday due to in-service for our staff. c) Superintendent-Dick Schaffan aa. Reported on the Education Committee Hearings and the money that may be available for education. Fund balance reduction was also discussed. bb. Policy revision was discussed. Board was given a binder of policy changes to review before the next board meeting. The Board will address at the November board meeting how they are going to proceed on finalizing these recommended changes by our policy services. 7. Executive Session- The following was read to all present. The next item on the agenda is Hippa Matter-Employee. This item must be discussed in an executive session. The legal authority for closing this portion of the meeting is North Dakota Century Code Sections 44-04-19.2 and 44-04-18.1. The topic or purpose of this executive session is HIPPA Matters- Employee. This executive session will be recorded and all members of the governing body are reminded to limit their discussion during the executive session to the announced topic. Any collective decision, collective commitment, or other final action by the governing body must occur after it reconvenes in an open meeting, unless final action is specifically required by law to be taken during the executive session. At this time, a motion would be in order to convene in executive session with the legal authority for closing this portion of the meeting is NDCC 44-04-19.2 and 44-04-18.1. Is there a motion? Motion by Britton to convene in executive session with the legal authority NDCC 44-04- 19.2 and 44-04-18.1, Presser seconded the motion. Roll Call: Presser Yes, Sondrol Yes, Maxwell Yes, Laib Yes, Wagner Yes, Freeman Yes, Britton Yes. Motion Carried. Board President asked the members of the public who were attending the meeting to leave the room. October 20, 2014 Minutes Page 2
Recessed this meeting and went into executive session at 8:05 a.m. Board reconvened in regular session at 8:28 a.m. No action taken. 8. Next meeting November 17, 2014 @ 7:00 p.m. Meeting adjourned Bills Approved: GENERAL FUND BILLS: ADVANCED BUSINESS METHODS 1,322.00 AMAZON.COM 721.07 AMERICAN WELDING & GAS 54.96 ANDERSON, HEIDI 133.20 ANDERSON, JOI 517.35 ANDERSON, JOI 92.50 APPLE COMPUTER INC 874.00 AT&T MOBILITY 67.82 BAUER ELECTRIC 250.00 BHG INC. 386.78 BLICK ART MATERIALS 71.20 BROWN & SAENGER INC. 1,781.54 CITY OF TURTLE LAKE 461.65 D&E SUPPLY CO 412.94 DICKINSON STATE UNIVERSITY 900.00 DISCOVERY BENEFITS INC 80.00 ECKROTH MUSIC CO. 231.04 EDUTECH EDUCATION TECHNOLOGY 40.00 SERVICES FARMERS UNION OIL CO 1,308.42 FARMERS UNION SERVICE ASSN 810.00 FIEDLER, BYRON 34.50 FIEDLER, DEREK 150.00 GREAT PLAINS DIRECTORY 50.60 GWN 20,400.00 HARDWARE HANK 220.18 HARRYS AUTO SERVICE 7,443.23 JAYMAR BUSINESS FORMS 259.54 JOHNSON, ADRA 60.94 JUNIOR LIBRARY GUILD 1,653.00 K AND D SERVICES 590.00 LAHTINEN, SYDNEY 700.00 LEE, AMY 59.80 LELM, LISA 25.99 LEVEY'S PLUMBING AND HEATING 386.00 LINCOLN ELECTRIC COMPANY 533.94 MAIN STREET MARKET 60.98 MCGRAW HILL SCHOOL EDUCATION 3,290.10 HOLDINGS LLC MCLEAN COUNTY JOURNAL 27.00 MDU 909.10 MINOT DAILY NEWS 173.55 October 20, 2014 Minutes Page 3
MINOT STATE UNIVERSITY 5.00 MISSOURI RIVER EDUCATION CO-OP 50.00 MRACTC 6,200.00 ND COUNCIL EDUCATIONAL LEADERS 210.00 ND INSURANCE DEPT 20.93 NDACDA 250.00 NDSBA POLICY SERVICES 800.00 NORTHLAND COMMUNITY HEALTH CENTER 88.00 OFFICEMAX CONTRACT INC 390.33 OTTER TAIL POWER 6,614.35 PACIFIC NORTHWEST PUBLISHING INC 112.30 PESI, 189.99 POST OFFICE 566.30 PYRAMID SCHOOL PRODUCTS 186.82 RAMADA BISMARCK HOTEL 224.10 REISER, SUE 28.25 REXALL DRUG 23.42 SAFETY KLEEN SYSTEMS 245.94 SCHAFFAN, DICK 225.50 SCHINDLER, KRISTI 279.39 SCHOOL SPECIALTY 1,015.32 SECURITY PLUS 32.10 SLOCOMB, REBEKAH 109.90 SMALLS, KARA 211.32 TL-M-PETTY CASH 297.09 VASBINDER, JASON 150.00 WEST LITE CORP 79.00 WEST RIVER TELEPHONE CO 562.18 TOTAL GENERAL FUND BILLS 66,712.45 BUILDING FUND: AJR, LLC 6,484.22 AMAZON.COM 3,680.00 American General Contractors 31,465.78 CONNECTING POINT COMPUTER 7,686.59 DAKTECH COMPUTERS 14,535.00 FOUSEK, THOMAS 1,270.00 Grant's Mechanical 6,120.00 MARK'S 1,114.19 MIDWEST INVESTIGATION & SECURITY 17,004.00 NEW AGE HEATING & AIR LLC 28,103.19 SCHOOL SPECIALTY 3,695.20 WILD AND ASSOCIATES 7,244.47 TOTAL BUILDING FUND BILLS 128,402.64 ACTIVITY FUND BILLS: ANDERSON'S 86.97 ANDERSON, TAMMY 90.98 BERGLUND, KATHY 189.30 BERGQUIST, NATALIE 75.00 BLUE CROSS BLUE SHIELD OF NORTH 3,294.90 DAKOTA CENTER-STANTON HIGH SCHOOL 125.00 COCA COLA REFRESHMENTS USA, INC 1,127.04 COUNTRY MEATS 712.00 October 20, 2014 Minutes Page 4
COURTEMANCHE, SARA 124.00 DISTRICT II AG TEACHERS 294.00 ECKROTH MUSIC CO. 150.77 FARMERS UNION SERVICE ASSN 43.00 GARRISON SCHOOL 130.00 GERRELLS 219.79 GOVEN, BEN 102.00 GOVEN, DONNIE 90.50 HARDWARE HANK 20.95 KLAIN, TREY 60.00 KURLE, DAREN 60.00 LAIB, RYLEIGH 171.00 LEE, AMY 60.00 MAIN STREET MARKET 180.97 MCKAY, SANDY 166.70 MIDWEST SPORTS 461.40 MOE, BARB 149.75 NATIONAL FFA ORGANIZATION, 253.00 NDIAAA 125.00 ORIENTAL TRADING CO INC 324.96 PATTERSON, BETH 486.22 REGION VII MUSIC SPEECH AND DRAMA 300.00 REISER, JADEN 30.00 REISER, KARAKAE 14.30 REISER, KYLEE 75.00 REXALL DRUG 4.98 SAM'S CLUB 636.32 SHILOH CHRISTIAN SCHOOL 150.00 WASHBURN SCHOOL 125.00 ZIEBARTH, KURT 60.00 TOTAL ACTIVITY FUND BILLS 10,770.80 SPECIAL FUND BILL: 323.TV, LLC 740.00 CENTRAL DAKOTA TELECOMMUNICATIONS 2,400.00 CONSOR CHASE CARD SERVICES 7,954.64 CITY AIR MECHANICAL 1,087.45 HARMON, ANGELA 414.05 LANDEN LELM/BISMARCK STATE COLLEGE 150.00 WASHBURN SCHOOL 34.24 WEST RIVER TELEPHONE CO 39.31 TOTAL FUND 7 BILLS 12,819.69 President Business Manager October 20, 2014 Minutes Page 5