May 11, 2017 Joint Meeting Agenda ACTION ITEMS RPTA Board of Directors and Valley Metro Rail Board of Directors Thursday, May 18, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 11:15 a.m. Action Recommended 1. Items from Citizens Present (yellow card) 1. For information An opportunity will be provided to members of the public at the beginning of the meeting to address the Board on non-agenda items. Up to three minutes will be provided per speaker or a total of 15 minutes for all speakers. 2. Chief Executive Officer s (CEO) Report 2. For information Scott Smith, CEO, will brief the Boards of Directors on current issues. This item was presented for information. 3. Minutes 3. For action Minutes from the April 20, 2017 Joint Boards of Directors meeting are presented for approval. IT WAS MOVED BY COUNCILMEMBER HALL, SECONDED BY COUNCILMEMBER ORSBORN AND UNANIMOUSLY CARRIED TO APPROVE THE MINUTES FROM THE APRIL 20, 2017 JOINT BOARD OF DIRECTORS MEETING. 4. Possible Executive Session The Boards may vote to enter Executive Session for the purpose of obtaining legal advice with regard to any matter on the agenda pursuant to A.R.S. 38-431.03(A)(3) (Legal Advice) and A.R.S. 38-431.03(A)(4) (Litigation, Contract Negotiations, and Settlement Discussions) to discuss and consult with attorney(s) concerning Valley Metro s position regarding claim(s) and related issues, and 4. For possible action VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ 85003 602-262-7433
to instruct and authorize attorney(s) to proceed regarding claims that are the subject of negotiations, in pending or contemplated litigation or in settlement discussions conducted in order to avoid or resolve possible litigation. No action was taken. 5. Executive Session Action Items The Boards may take action related to items discussed as part of Agenda Item 4. 5. For possible action No action was taken. 6. Fiscal Year 2017 Quarterly Reports 6. For information Quarterly Reports for Valley Metro RPTA and Valley Metro Rail are provided as an informational update of Valley Metro activities. This item was presented for information. 7. Travel, Expenditures and Solicitations 7. For information The monthly travel, expenditures and solicitations for Valley Metro RPTA and Valley Metro Rail are presented for information. This item was presented for information. 8. Future Agenda Items Request and Report on Current Events 8. For information Chairs Williams and Mitchell will request future agenda items from members, and members may provide a report on current events. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org. 2
May 11, 2017 Board of Directors ACTION ITEMS Thursday, May 18, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 11:15 a.m. Action Recommended 1. Public Comment on Agenda Action Items (blue card) 1. For information The public will be provided with an opportunity at this time to address the Board on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Minutes 2. For action Minutes from the April 20, 2017 Board meeting are presented for approval. IT WAS MOVED BY COUNCILMEMBER PETERSON, SECONDED BY VICE MAYOR EDWARDS AND UNANIMOUSLY CARRIED TO APPROVE THE APRIL 20, 2017 BOARD MEETING MINUTES. CONSENT AGENDA 3A. Farebox Software Maintenance and Support Contract Award 3A. For action to execute a three-year contract with Scheidt & Bachmann USA, Inc. for software support and maintenance agreement for an amount not to exceed $474,920. 3B. Vehicle Management System (VMS) Hardware Support Services Contract Award 3B. For action to execute a two-year contract with Conduent (formally Xerox VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ 85003 602-262-7433
Transport Solutions, Inc.) for hardware support services agreement for an amount not to exceed $234,468. 3C. 2017 Transit Life Cycle Program - Bus Update 3C. For action Staff recommends that the Board of Directors approve the 2017 Transit Life Cycle Program Bus Update. IT WAS MOVED BY VICE MAYOR HARTKE, SECONDED BY COUNCILMEMBER TOLMACHOFF AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. REGULAR AGENDA 4. Valley Metro Fiscal Year 2018 (FY18) Operating and Capital Budget and Five-Year Operating Forecast and Capital Program (FY18 thru FY22) 4. For action Scott Smith, CEO, will introduce Paul Hodgins, Chief Financial Officer, who will provide information regarding the Valley Metro Fiscal Year 2018 (FY18) Operating and Capital Budget and Five- Year Operating Forecast and Capital Program (FY18 thru FY22). IT WAS MOVED BY COUNCILMEMBER HALL, SECONDED BY COUNCILMEMBER KLAPP AND UNANIMOUSLY CARRIED TO APPROVE THE FISCAL YEAR 2018 (FY18) OPERATING AND CAPITAL BUDGET AND FIVE-YEAR OPERATING FORECAST AND CAPITAL PROGRAM (FY18 THRU FY22). 5. Future Agenda Items Request and Report on Current Events 5. For information and discussion Chair Williams will request future agenda items from members, and members may provide a report on current events. 6. Next Meeting 6. For information The next meeting of the Board is scheduled for Thursday, June 22, 2017 at 12:15 p.m. Please note time change. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org 2
May 11, 2017 Board of Directors ACTION ITEMS Thursday, May 18, 2017 Lake Powell Conference Room 101 N. 1 st Avenue, 10 th Floor 11:15 a.m. Action Recommended 1. Public Comment on Agenda Action Items (blue card) 1. For information The public will be provided with an opportunity at this time to address the Board on all action agenda items. Up to three minutes will be provided per speaker to address all agenda items unless the Chair allows more at his/her discretion. A total of 15 minutes for all speakers will be provided. 2. Minutes 2. For action Minutes from the April 20, 2017 Board meeting are presented for approval. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER GLOVER AND UNANIMOUSLY CARRIED TO APPROVE THE APRIL 20, 2017 BOARD MEETING MINUTES. CONSENT AGENDA 3A. South Central Light Rail Extension Design Contract Award 3A. For action to award a contract for South Central Light Rail Extension design services with AECOM Technical Services, Inc. for an amount not to exceed $32,383,580 plus an additional $3,238,358 (10%) contingency for unforeseen circumstances. 3B. Tempe Streetcar Construction Manager at Risk Contract Amendment 3B. For action to execute a contract amendment for the Tempe Streetcar Construction Manager at Risk contractor, Stacy and Witbeck, to provide an early utility construction package for an amount not to exceed $2,143,920 plus an additional $214,392 (10%) contingency for unforeseen circumstances. VALLEY METRO 101 N 1ST AVE STE 1300 PHOENIX AZ 602-262-7433
3C. Transit Life Cycle Program Light Rail Update 3C. For action Staff recommends that the Board of Directors approve the 2017 Transit Life Cycle Program Light Rail Update. 3D. Contract with RouteMatch to develop an application associated with FTA Mobility on Demand Sandbox Grant 3D. For action to enter into an agreement with RouteMatch for an amount not to exceed $800,000 ($600,000 direct payments and $200,000 in-kind services). 3E. 50 th Street Light Rail Station Construction Contract Amendment 3E. For action Staff recommends that the RMC forward to the Board of Directors authorization for the CEO to amend the Construction Manager At Risk contract with Stacy and Witbeck, Inc. to construct the 50th Street Light Rail Station for an amount not to exceed $13,228,809 plus an additional $661,440 (5%) contingency for unforeseen circumstances. IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED BY VICE MAYOR HARTKE AND UNANIMOUSLY CARRIED TO APPROVE THE CONSENT AGENDA. 4. Light Rail Vehicles Contract Award REGULAR AGENDA 4. For action Scott Smith, CEO, will introduce Ray Abraham, Chief Operations Officer, who will request that the Board of Directors authorize the CEO to execute a seven-year contract with Siemens Industry Inc. to purchase an initial quantity of 11 S70 light rail vehicles in an amount not to exceed $57.9 million with options for up to an additional 67 S70 light rail vehicles over the seven-year term and to establish a contract change contingency of $5,790,000 that is included in the overall budget established for the project. IT WAS MOVED BY COUNCILMEMBER WILLIAMS, SECONDED BY COUNCILMEMBER TOLMACHOFF AND UNANIMOUSLY CARRIED TO AUTHORIZE THE CEO TO EXECUTE A SEVEN-YEAR CONTRACT WITH SIEMENS INDUSTRY INC. TO PURCHASE AN INITIAL QUANTITY OF 11 S70 LIGHT RAIL VEHICLES IN AN AMOUNT NOT TO EXCEED 2
$57.9 MILLION WITH OPTIONS FOR UP TO AN ADDITIONAL 67 S70 LIGHT RAIL VEHICLES OVER THE SEVEN-YEAR TERM AND TO ESTABLISH A CONTRACT CHANGE CONTINGENCY OF $5,790,000 THAT IS INCLUDED IN THE OVERALL BUDGET ESTABLISHED FOR THE PROJECT. 5. Valley Metro Rail, Inc. Fiscal Year 2018 (FY18) Operating and Capital Budget and Five-Year Operating Forecast and Capital Program (FY 2018 thru 2022) 5. For action Scott Smith CEO, will introduce Paul Hodgins, Chief Financial Officer, who will provide information regarding the (FY18) Operating and Capital Budget and Five-Year Operating Forecast and Capital Program (FY 2018 thru 2022). IT WAS MOVED BY COUNCILMEMBER GLOVER, SECONDED BY COUNCILMEMBER WILLIAMS AND UNANIMOUSLY CARRIED TO APPROVE THE FISCAL YEAR 2018 (FY18) OPERATING AND CAPITAL BUDGET AND FIVE-YEAR OPERATING FORECAST AND CAPITAL PROGRAM (FY 2018 THRU 2022). 6. Future Agenda Items Request and Report on Current Events 6. For information Chair Mitchell will request future agenda items from members and members may provide a report on current events. 7. Next Meeting 7. For Information The next meeting of the Board is scheduled for Thursday, June 22, 2017 at 12:15 p.m. Please note time change. Qualified sign language interpreters are available with 72 hours notice. Materials in alternative formats (large print, audiocassette, or computer diskette) are available upon request. For further information, please call Valley Metro at 602-262-7433 or TTY at 602-251-2039. To attend this meeting via teleconference, contact the receptionist at 602-262-7433 for the dial-in-information. The supporting information for this agenda can be found on our web site at www.valleymetro.org 3