ADMINISTRATION & FINANCE COMMITTEE MINUTES

Transcription

1 ADMINISTRATION & FINANCE COMMITTEE CALL TO ORDER Thursday, October 19, 2017 MINUTES The Regular Meeting of the Administration and Finance Committee (A&F) was called to order at 12:04 p.m. by Chairperson Hendricks in Conference Room B-106, VTA River Oaks Campus, 3331 North First Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Jeannie Bruins Member Absent Larry Carr Vice Chairperson Absent Dev Davis Alternate Member NA Daniel Harney Alternate Member Absent Glenn Hendricks Chairperson Present Sam Liccardo Member Present John McAlister Alternate Member Absent *Alternates do not serve unless participating as a Member. A quorum was not present and a Committee of the Whole was declared. 2. PUBLIC PRESENTATIONS There were no Public Presentations. 3. ORDERS OF THE DAY There were no Orders of the Day. CONSENT AGENDA 4. Regular Meeting Minutes of September 21, 2017 Whole deferred approval of the Regular Meeting Minutes of September 21, Approval of Bus Shelter Advertising Contract authorize the General Manager to execute a contract and related amendments:

2 (1) With Clear Channel Outdoor to manage the advertising program on VTA bus shelters for a four-year term beginning on January 1, 2018 and ending on December 31, 2021, with an option for VTA to extend the contract for one additional five-year period; and (2) Where applicable, with local agencies to maintain the placement of advertising bus shelters within their jurisdiction, and where available, to distribute a share of net advertising revenue to such local agencies. 6. VTA Permit Fee Schedule adopt a resolution amending the VTA Permit Fee Schedule to update fees to be collected for Construction Access Permits and Restricted Access Permits, based upon the update of VTA allocated rates for Fiscal Year Quarterly Purchasing Report July 1 through September 30, 2017 Whole reviewed the Quarterly Purchasing Report for July 1 through September 30, Annual Transit Operations Insurance Renewal Report for FY Whole received the Transit Operations Insurance Program Renewal Report for Fiscal Year Fiscal Year 2017 Statement of Revenues and Expenses for the Period Ending June 30, 2017 Whole reviewed and accepted the Fiscal Year 2017 Statement of Revenues and Expenses for the period ending June 30, Monthly Investment Report - August 2017 Whole received the Monthly Investment Report for August Legislative Update Matrix Whole received the Legislative update. REGULAR AGENDA 12. Award of Bus Shelter Procurement Contract Ken Ronsse, Deputy Director, Rail & Facilities, provided an overview of the staff report. Administration & Finance Committee Minutes Page 2 of 6 October 19, 2017

3 Discussion ensued about the following: 1) real time information at bus shelters; 2) bus shelter designs for weather protection, revenue opportunities, and electrical needs; and 3) funding. authorize the General Manager to execute a contract with Brasco International, Inc., the selected vendor, in the amount of $1,516,600 for the fabrication and delivery of up to 141 new bus shelters and 216 matching bus stop benches. The term of this agreement is for two years. 13. US 101/Zanker Road Interchange Project - PA/ED Services Contract with AECOM Gene Gonzalo, Engineering Group Manager of the Capital Program, provided an overview of the staff report and clarified the concept, design process and funding source for the 101/Zanker Road Interchange Project, as requested by the Committee. authorize the General Manager to execute a contract amendment with AECOM to perform Project Approval/Environmental Documentation (PA/ED) services in an amount up to $1,090,000, increasing the not-to-exceed total contract value to $1,620,902 for the US 101/Zanker Road Interchange Project. 14. Capitol Expressway Light Rail (CELR) Phase II Property Acquisition Ron Golem, Deputy Director of Real Estate, provided an overview of the staff report. : 1. Authorize the General Manager to execute all documents required for VTA s acquisition (or possession and use) of the requisite right-of-way for the Capitol Expressway Light Rail Phase II Project ( Project ), where: (a) the purchase price equals the statutory offer of just compensation established for the property and the purchase price exceeds the uthority of the General Manager under Section 5-3 of the Administrative Code; or (b) the purchase price is within 15% above the statutory offer of just compensation established for the property. 2. Authorize the General Manager to execute all documents necessary to convey or assign easement rights or fee title, as applicable to: (a) utility providers for replacement rights, along with requisite access rights, related to utility relocations; and (b) public agencies for the operation and maintenance of public infrastructure. 15. Contractor Selection for BART Phase II Corridor TOD Strategy Study Mr. Golem provided an overview of the staff report. Administration & Finance Committee Minutes Page 3 of 6 October 19, 2017

4 Member Liccardo requested that VTA s consultants collaborate with the City of San Jose Planning Department. He noted the suggestion to share resources in order to maximize affordable housing. authorize the General Manager to negotiate and execute a contract with Perkins + Will to prepare a BART Phase II Corridor Transit-Oriented Development (TOD) Strategy Study, for a value not to exceed $1,900,000. The contract term will be for 18 months from the date of execution. 16. Approval of Parking Program for Milpitas and Berryessa/North San Jose Transit Centers Mr. Golem provided an overview of the staff report and provided a presentation entitled VTA s BART Silicon Valley, highlighting: 1) Topics; 2) Milpitas Transit Center Parking Structure; 3) Berryessa/North San Jose Transit Center Parking Structure; 4) System Overview; 5) Parking Access and Revenue Collection System; 6) License Plate Recognition; 7) Payment Options; 8) Peer Agency Review; 9) Some Key Considerations for Transit Centers Parking; 10) Proposed Fees; 11) Recommended Parking Program Management; and 12) Next Steps. Discussion ensued about the following: 1) data retention policy guidelines related to the license plate recognition, noting the importance of keeping the public s privacy; 2) public communication including signage on the parking garage; 3) parking operations and rates; 4) the ability to use excess parking capacity for other future needs; 5) long term goals, specifically making transit cheaper than driving; and 6) revenue estimates. approve the proposed parking program for the two new Transit Centers at Milpitas and Berryessa/North San Jose, including rates and procedures for rate changes. OTHER ITEMS 17. Items of Concern and Referral to Administration There were no items of Concern and Referral. 18. Committee Work Plan On order of Chairperson Hendricks and there being no objection, the Committee reviewed the Committee Work Plan. 19. Committee Staff Report Raj Srinath, Chief Financial Officer, provided an update about the Metropolitan Transportation Commission s proposal on Means Based Fare, highlighting: 1) Requirements MTC staff is considering; 2) Revenue Loss Estimates and Regional Level Administration & Finance Committee Minutes Page 4 of 6 October 19, 2017

5 Comparison; and 3) risks. Mr. Srinath noted he would provide more information as it becomes available. 20. Chairperson s Report There was no Chairperson s Report. 21. Determine Consent Agenda for the November 2, 2017 Board of Directors Meeting CONSENT: Agenda item #5. Recommend that the VTA Board of Directors authorize the General Manager to execute a contract and related amendments: (1) With Clear Channel Outdoor to manage the advertising program on VTA bus shelters for a four-year term beginning on January 1, 2018 and ending on December 31, 2021, with an option for VTA to extend the contract for one additional fiveyear period; and (2) Where applicable, with local agencies to maintain the placement of advertising bus shelters within their jurisdiction, and where available, to distribute a share of net advertising revenue to such local agencies. Agenda item #6. Recommend that the VTA Board of Directors adopt a resolution amending the VTA Permit Fee Schedule to update fees to be collected for Construction Access Permits and Restricted Access Permits, based upon the update of VTA allocated rates for Fiscal Year Agenda item #8. Receive the Transit Operations Insurance Program Renewal Report for Fiscal Year Agenda item #9. Review and accept the Fiscal Year 2017 Statement of Revenues and Expenses for the period ending June 30, Agenda item #11. Receive Legislative update. Agenda item #12. Recommend that the VTA Board of Directors authorize the General Manager to execute a contract with Brasco International, Inc., the selected vendor, in the amount of $1,516,600 for the fabrication and delivery of up to 141 new bus shelters and 216 matching bus stop benches. The term of this agreement is for two years. (Deferred from the September 21, 2017, Administration and Finance Committee meeting.) Agenda item #13. Recommend that the VTA Board of Directors authorize the General Manager to execute a contract amendment with AECOM to perform Project Approval/Environmental Documentation (PA/ED) services in an amount up to $1,090,000, increasing the not-to-exceed total contract value to $1,620,902 for the US 101/Zanker Road Interchange Project. Agenda item #14. Recommend that the VTA Board of Directors: Administration & Finance Committee Minutes Page 5 of 6 October 19, 2017

6 1. Authorize the General Manager to execute all documents required for VTA s acquisition (or possession and use) of the requisite right-of-way for the Capitol Expressway Light Rail Phase II Project ( Project ), where: (a) the purchase price equals the statutory offer of just compensation established for the property and the purchase price exceeds the authority of the General Manager under Section 5-3 of the Administrative Code; or (b) the purchase price is within 15% above the statutory offer of just compensation established for the property. 2. Authorize the General Manager to execute all documents necessary to convey or assign easement rights or fee title, as applicable to: (a) utility providers for replacement rights, along with requisite access rights, related to utility relocations; and (b) public agencies for the operation and maintenance of public infrastructure. Agenda item #15. Recommend that the VTA Board of Directors authorize the General Manager to negotiate and execute a contract with Perkins + Will to prepare a BART Phase II Corridor Transit-Oriented Development (TOD) Strategy Study, for a value not to exceed $1,900,000. The contract term will be for 18 months from the date of execution. REGULAR: Agenda item #16. Recommend that the VTA Board of Directors approve the proposed parking program for the two new Transit Centers at Milpitas and Berryessa/North San Jose, including rates and procedures for rate changes. 22. Announcements There were no Announcements. 23. Adjournment On order of Chairperson Hendricks and there being no objection, the meeting adjourned at 1:01 p.m. Respectfully submitted, Theadora Abraham, Board Assistant VTA Office of the Board Secretary Administration & Finance Committee Minutes Page 6 of 6 October 19, 2017