Pasco School District No. 1 Board of Directors Regular Meeting Tuesday, January 25, 2011, 6:30 p.m. C. L. Booth Education Service Center, 1215 West Lewis Street, Pasco, WA 99301 M I N U T E S INFORMATION FOR BOARD CANDIDATES 4:30 p.m. CALL TO ORDER Ms. Sherry Lancon called the meeting to order at 6:30 p.m. FLAG SALUTE Ms. Lancon introduced Chess Principal, Wendy Manthei who introduced students Diana and Susana Lepe. They were selected for their dedication to learning. Susana was also one of the ATP Essay winners. The students then led the flag salute. Mr. Felsted presented each student with a Pride of Pasco pin. PRESENT Board of Directors Sherry Lancon, President William Leggett, Vice President Jeffery Dong, Member Pete Felsted, Member John Hergert, Member Courtney Campbell, Student Representative Euridice Gallegos, Student Representative Administrators Saundra Hill, Superintendent Dr. Dennis Maguire, Associate Superintendent Glenda Cloud, Assistant Superintendent Calaine Bacon, Assistant Superintendent Audience Valerie Smith Howard Roberts, Jr. John Morgan Sarah Thornton Mark Rudeen Leslee Caul Liz Flynn Kathy Hayden Brian Leavitt Tracy Wilson Jana Peterson Jaime Morales Kristi Docken Valerie Aragon Diana Cissne Carla Lobos Robin Hay Wendi Manthei Le Burns Susan Sparks Raul Sital Josette Mendoza Christy Challender Michelle Whitney J. Carmen Garcia Saul Martinez Neddy Martinez Jackie Ramirez Neydeen Martinez KC Flynn Roy McCloskey Tom Hitt Joy Reilly Randy Nunamaker LeAnn Nunamaker Tonya Steele Robert Elizondo Valerie Moffitt Alma Freemire Ruben Peralta Claudia Serrano Maria Moneno Jessica Lepe Obadiah DeWeber Norma Chassin Isaac Chassin David Chassin Debi Shines Dora Noble Mary Nowak Alma Duran Dominique Dennis Jody Hughes Shannon Kinnunen Bob Martin Ana Peralta Chad Haertling SPECIAL RECOGNITION Ms. Leslee Caul recognized our board of directors as part of School Board Appreciation month. They were presented with thank you gifts from principals on behalf of their schools which included a book for board members to sign and donate back to the school libraries. They also received an engraved rock from Edgar Brown Stadium to commemorate the shared stadium of CHS and PHS athletes. Board Meeting Minutes January 25, 2011 1
Those present also bid a fond farewell to our retiring board member Judge Pete Felsted. He was presented with a plaque with photos and well wishes as well as a plaque commemorating his years of service. Ms. Lancon also presented him with a Pride of Pasco pin. All board members took a few moments to thank Mr. Felsted for his service. The board took a brief recess to recognize Mr. Felsted and also allow others to thank board members for their service in recognition of Board Appreciation month. The board returned to open session at 7:12 p.m. Ms. Lancon thanked the Pasco Association of Educators (PAE) and the principals for their gifts. APPROVAL OF MINUTES Mr. Leggett moved to approve the minutes of the regular meeting of January 11, 2011 as presented. Mr. Felsted seconded the motion; the motion carried. AGENDA REVIEW Ms. Hill stated there would be an executive session according to RCW 42.30.110(1)(b) and (1)(g). AUDIENCE COMMENTS Norma Chassin expressed concerns regarding what she described as a lack of communication from the district about Delta High School. Dr. Maguire and Ms. Hill explained that the process is a difficult one and that better effort would be made to keep parents informed. A meeting for parents is scheduled in February. Mr. Martinez paid his respects to Mr. Felsted thanking him for his service as a board member as well as his positive contributions to the community of Pasco. PAE President Joy Reilly expressed her gratitude to the board for their service and appreciation of how well the board, district staff and union members work together. COMMUNICATIONS Comments were shared at the beginning of the meeting. REPORTS/DISCUSSION 1 st Reading Policies: Policy 5141 Certificated Employee Contracts Ms. Thornton reported that Policy 5141 is being revised to allow the district to receive electronic versions of transcripts and other documentation for salary placement purposes. The policy change is consistent with changes to state law. Affirmative Action Plan-Annual Review Ms. Thornton explained that the district is in its fourth year of a five year affirmative action plan adopted in February 2007 as required by state and federal law. The five year plan was approved by OSPI in 2008. The plan establishes target hiring goals to be accomplished over the five year period, and calls for the goals to be reviewed annually. The presentation included a comparison of the staff breakdown by gender and ethnicity between the 2009-2010 school year and 2010-2011 school year based on the October 1 data. It also included an updated analysis of current staff compared to available employees in the local, regional, and state work force. We are required by law to report to the board annually. This five year plan expires in 2012 and a new plan will be presented to the board for approval next year. Board Meeting Minutes January 25, 2011 2
ACTION ITEMS Resolution 811: Procurement Card Imprest Fund Increase Mr. Howard Roberts, Jr. explained that the district uses purchase orders for the majority of its purchasing and restricts both the availability and dollar limits of its purchasing cards. However, for certain types of transactions, procurement (credit) cards have increasingly become the only method of payment accepted. This is especially true of travel-related and online vendors, both of which can offer substantial savings for goods and services commonly purchased by the District. The procurement card imprest fund has not been increased since 2007. Increasing vendor reluctance to accept purchase orders coupled with the general growth of the District necessitates this request to increase the fund s limit from $150,000 to $250,000. On a side note, the District receives a rebate on its procurement card purchases above a certain volume. Last year the District received a rebate of over $16,000. Mr. Hergert moved to approve Resolution No. 811, increasing the Procurement Card Imprest Fund from $150,000 to $250,000. Mr. Felsted seconded the motion. Staggered Start and Dismissal Times Mr. Morgan reported that for the past year Pasco School District has been researching moving to a staggered start and dismissal schedule to improve fiscal and educational efficiency and efficacy. At the previous board meeting the board received a report and more detailed information on staggered start/dismissal with a springboard schedule. In these times of budget reductions at the state level, it is imperative that the district develop the most cost efficient transportation program possible. The staggered start/dismissal schedules also allow for increased instructional time for some students. District staff are requesting board approval of adoption of a staggered start and dismissal schedule beginning in the 2011-2012 school year. District staff are currently working with stake holders to finalize a final schedule by improving on the springboard schedule that was discussed previously with the board. The goal is to have this final schedule finished by April 1, 2011. Discussion followed. Mr. Hergert expressed his concern about the 17-minute earlier start proposed for middle school on the springboard schedule. Mr. Morgan stated that his committee is still taking input and will review options that could improve the middle school schedule. Mr. Hergert moved that Pasco School District adopt a staggered start and dismissal schedule for the 2011-2012 school year. Mr. Leggett seconded the motion; the motion carried. Approval of Parameters for Multi-track Year Round Task Force Mr. Morgan explained that as a result of the Community Summit in November, priorities for housing students were established. One direction was to investigate MTYR as an option for Pasco schools. After one initial information session, a task force will be formed to look into the details of potentially implementing MTYR in Pasco schools that are over enrolled and out of space. Mr. Morgan will lead the task force and is asking the board to establish parameters within which the task force can work and develop recommendations. He presented draft parameters for the board s approval. Board Meeting Minutes January 25, 2011 3
The first charge to the task force is to review the topic and recommend whether MTYR is an option that the district should even pursue. The task force will prepare a report to present to the board in early Fall 2011. Consultants Dick Withycombe and Kathryn Scotten will also assist in this project. Mr. Hergert moved to approve the parameters for the Multi-track Year Round Task Force as presented. Mr. Felsted seconded the motion; the motion carried. Resolution 812: DHS Exemption from Credit Requirements Dr. Maguire explained that as Delta High School has evolved we were aware that we might need to request exemptions in various areas. This is the first of those requests to allow DHS to continue using a trimester system with a five course schedule. This requires a variance to the total annual minute requirement per class. It is justified because Delta uses a strictly standards-based grading system, meaning the students must learn the standard to pass, not just put in the required seat time. We must request this waiver from OSPI. The draft has been reviewed by OSPI before being presented for approval. Pasco is adopting the resolution tonight, Kennewick tomorrow night and Richland will do so on February 8. We will submit but likely will not get a response for about three weeks based on that timeline. Discussion followed. Mr. Felsted moved to approve Resolution 812: DHS Exemption from Credit Requirements as presented. Mr. Hergert seconded the motion. CONSENT AGENDA Mr. Felsted moved to approve the Consent Agenda as presented. Mr. Leggett seconded the motion. A roll call vote was taken as follows; the motion carried. Personnel approval of routine personnel items as presented in the board packet. Warrants district payments approved include: Warrant Date: January 14 th, 2011 General Fund warrants numbered 10000-10111 in the amount of $739,218.18. Capital Project Fund warrants numbered 10112-10113 in the amount of $4,468.09. Associated Student Body Fund warrants numbered 10114-10126 in the amount of $42,841.31. Warrant Date: January 19 th, 2011 General Fund warrants numbered 10128-10226 in the amount of $235,127.54. Capital Project Fund warrants numbered 10227-10230 in the amount of $5,750.91. Associated Student Body Fund warrants numbered 10231-10241 in the amount of $15,484.18. VOIDED Warrant numbered 10127 in the amount of $0.00. Board Meeting Minutes January 25, 2011 4
2 nd Reading Policies: Policies 5410 Substitute and Temporary Employment Road 60 Improvements, Change Order No.1 approval of Policy 5410 as presented. Road 60 Improvements, Change Order No. 1 approval of Change Order No. 1 for the Road 60 Improvement Project in the amount of $3,122.83, including Washington State Sales Tax. Portables 2011-1 J.N. Jacobsen Change Order No. 1 approval of Change Order No. 1, to J.N. Jacobsen & Sons for the Portables 2011-1 project in the amount of $17,504.42, which includes Washington State Sales Tax. Out of State and Overnight Student Travel Chiawana High School Ski Club to Tamarack Ski Resort and Brundage Ski Resort in Idaho approval of overnight travel for Chiawana High School ski club students to Tamarack and Brundage Ski Resorts at McCall, ID February 18 20, 2011 as presented. Overnight Student Travel-Pasco High School Latino Educational Achievement Program Conference and Legislative Day approval of overnight travel for Pasco High School students involved in the Latino Educational Achievement Program Conference in Tacoma, WA and Legislative Day in Olympia, WA February 24 26, 2011 as presented. Overnight Student Travel Chiawana High School GEAR UP Students to Attend the Visionaries Inspiring Black Empowered Students Conference at Washington State University in Pullman, WA - approval of overnight travel for Chiawana High School students involved in the Visionaries Inspiring Black Empowered Students (VIBES) Conference at Washington State University in Pullman, WA February 6-8, 2009 as presented. FUTURE AGENDA ITEMS Ms. Hill stated that there will be a Special Board meeting February 1 to interview board candidates for Position #1 replacing Pete Felsted. The next regular meeting is February 8 and will include policies and updates on the 2011 Assessments and maintenance and custodial. EXECUTIVE SESSION The board went into executive session at 7:55 p.m. for approximately 15 minutes according to 42.30.110(1)(b) and (1)(g). The board returned to open session at 8:10 p.m. ADJOURNMENT The Board of Directors adjourned at 8:11 p.m. President of the Board Secretary of the Board Board Meeting Minutes January 25, 2011 5