Constitution of Tartan Parkour ARTICLE I: NAME & PURPOSE Section A: Name The name of this club shall be Tartan Parkour. Section B: Mission and Goals The Mission and Goals of this club shall be: 1. Provide a fun and safe environment for CMU students to learn and practice parkour and freerunning. 2. To strive for and encourage self-improvement, adaptability and community in Tartan Parkour. 3. To advocate total body fitness, agility, and balance. 4. All activities and functions of the organization must be legal under University, local, state, and federal laws. ARTICLE II: MEMBERSHIP & DUES Section A: Eligibility - Membership shall be open to any full or part time undergraduate or graduate student of Carnegie Mellon University. Hazing will not be used as a condition of membership in this organization. Any eligible person who attends at least 7 parkour training sessions of the last semester is considered to be a member. Failing to attend at least 7 parkour training sessions will cause membership to be revoked. Membership of any member can also be revoked by unanimous vote of the executive board. Members of Tartan Parkour are entitled to one vote in elections and the ratification of any changes to this constitution or its bylaws. Section B: Dues - Members of Tartan Parkour are not required to pay any dues for membership or voting rights. Section C: Statement of Assurance: "Tartan Parkour" will fully abide by Carnegie Mellon University s Statement of Assurance. ARTICLE III: OFFICERS Section A: Officers The officers shall be a President, Practice Coordinator, and Treasurer who comprise the executive committee. In addition, Practice Leaders will be officers who are not a part of the executive committee.
Section B: Eligibility Officers must be official members of Tartan Parkour. The practice coordinator must be trained as a practice leader prior to or immediately after election. Section C: Election The officers shall be elected by ballot. Elections will take place approximately one month prior to the last meeting of the spring semester to allow for transition in leadership. Candidates are nominated by a fellow member or self-nominated. Ballots are cast by show of hands for all uncontested positions and by secret ballot for all contested positions or upon request. Members who give prior notice are given the option of casting an absentee ballot. Ties will be broken by the votes of the previous executive board. The ballot will be counted and a winner will be determined by an impartial party designated by the executive board before the election. Section D: Term The officers shall serve for one year starting in the Spring immediately following their election and continuing until the next election and their term of office shall begin at the next meeting. For the month between the election of the new executive board and the end of the spring semester, previous officers will attend meetings to help with the leadership transition. Section E: Vacancy If a vacancy occurs in the office of President, the Practice Coordinator shall assume the office for the remainder of the term and vacancies in any other office shall be filled by a special election. There will be no need for appeals. Section F: Removal of Officers - An officer can be removed upon the agreement of the two remaining officers followed by a two thirds vote of members. ARTICLE IV: DUTIES OF OFFICERS Section A: President it shall be the duty of the President to: Provide the overall vision and focus of Tartan Parkour and the Executive Committee as well as set goals for the Executive Committee.
Preside at executive board meetings and take meeting minutes at these meetings. Vote in elections and ratification meetings only in case of a tie. Represent the club to Carnegie Mellon University and act as an external point of contact to the club. Perform such other duties as ordinarily pertain to this office. To lead recruiting efforts such as: organizing the Activities Fair. To manage the official Tartan Parkour email, facebook group and youtube channel. To coordinate the election process and timeline. To coordinate the organization of events and activities. Section B: Practice Coordinator It shall be the duty of the Practice Coordinator to: Create and manage a year-long curriculum to direct learning and practice. To serve as a point of contact for practice leaders to the Executive Board. To direct practice leaders in leading practices. To personally lead multiple activities. Section C: Treasurer It shall be the duty of the Treasurer to: Receive all funds and process Request for Payment, Deposit Slip, and Officer Signature Forms. Keep an itemized account of all receipts and expenditures and make reports as directed. Manage funds and expenditures and assist in all purchases made by the club. Meet with the club's JFC representative with the president to discuss finances. Create a budget for the allocation of funds for the school year and present it to the executive committee. Section F: Practice Leaders - Practice Leaders are: Members of Tartan Parkour who the executive committee deems able to lead official Tartan Parkour practices The title of Practice Leader can be held simultaneously with any other officer position on the executive board.
Practice Leaders are elected in the spring of each academic year Potential Practice Leaders are evaluated by the executive board, and elected by unanimous vote of the executive board. New practice leaders will be trained by the practice coordinator prior to leading a practice. Practice Leaders report directly to the Practice Coordinator on the skills and activities they will be leading by session. ARTICLE V: MEETINGS Section A: Meetings Regular meetings shall be held yearly to elect the executive committee and as needed to approve changes to this constitution and its bylaws. The executive board will meet monthly to discuss and organize the club s activities. Section B: Special Meeting Special meetings may be called by the President with the approval of the Executive Committee given a 5 day notice to the members. Section C: Quorum A quorum shall consist of a simple majority of the members and executive board. Section D: Procedures - Robert s Rules of Order will be used to conduct Meetings and Special Meetings. ARTICLE VII: ADVISOR Section A: Nomination and Selection Advisors can be nominated by any member of the club by communicating their name and contact information to the executive board. An advisor will selected by simple majority vote by the Executive Board and ratified by a simple majority vote at any meeting or special meeting. Section B: Duties and Responsibilities - Advisors have the following duties and responsibilities: Attend executive board meetings. Attend at least one practice per semester. Be an external contact for the club. Section C: Term Length The Advisor will start their term immediately after election and will serve for a term of 2 years before re-election is needed. ARTICLE VI: EXECUTIVE COMMITTEE
Section A: Responsibility Management of this club shall be vested in an Executive Committee responsible to the entire membership to uphold these bylaws. Section B: Membership This committee shall consist of the officers as listed in Article III. Section C: Meetings This committee shall meet at least monthly to organize and plan future activities. Article VII: FINANCES Section A: Dues - Members will not be charged dues Section B: Budget approval process - The treasurer will be the only authorized signer and will be required to approve all financial transactions. Article VII: RATIFICATION AND EMPOWERMENT Section A: Approval - The constitution will be approved by a unanimous vote of the executive board. Section B: Effect- The constitution will take effect upon ratification. ARTICLE IX: AMENDMENTS Section A: Nomination - An amendment must be nominated during an executive board meeting by any member of the club and pass a simple majority vote of the executive board members. Section B: Selection These bylaws may be amended by a two-thirds (2/3) majority vote of the chapter membership. Section C: Notice All members shall receive advance notice of the proposed amendment at least five days before the meeting. ARTICLE X. HISTORY January 27, 2016: Constitution was created. March 2, 2017: Amendment by Devon White