EAST RUTHERFORD BOARD OF EDUCATION PUBLIC MEETING MINUTES Alfred Faust School Gymnasium September 20, 2016 7:00 PM NOTE: Be advised that the Board may recess into executive session at any time during the meeting. CALL TO ORDER by President Weiss @ 7:03 p.m. OPENING STATEMENT President Weiss read the following statement. The New Jersey Open Public Meetings Law was enacted to insure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of the Act, the East Rutherford Board of Education has caused notice of this meeting to be published by having the date, time and place thereof published in The Record and South Bergenite Newspapers and posted in the vestibule of the Borough Hall and Public Library. Copies of agendas are available 48 hours prior to said meetings in the Board of Education office and are posted on the East Rutherford School website www.erboe.net SALUTE TO FLAG & MOMENT OF SILENCE - Board members and the public participated in the Salute to Flag and a Moment of Silence. ROLL CALL Mrs. - Present Mr. - Present Mrs. - Present Mr. - Present Mrs. Kathleen Winston - Present Mr. - Present Mrs. Debra Zoller - Present ANNOUNCEMENT OF FIRE EIT LOCATIONS President Weiss announced locations. As a courtesy to all in attendance, please silence all cell phones and paging equipment during this meeting. Mission Statement: The East Rutherford Public Schools are committed to the achievement of individual academic excellence by achieving the New Jersey Core Curriculum Content Standards through high quality teaching, learning and community involvement, which results in students being well prepared to meet future educational challenges and to contribute to society. Recognizing the needs of students, the East Rutherford school community strives to teach pupils how to learn effectively and attempt to motivate them to continuous learning throughout life. Students are encouraged to understand themselves, accept their worth, fulfill their potential, and become effective and responsible citizens in a democratic society and in a multicultural world. a multicultural world. Page 1 of 20
OPEN TO THE PUBLIC FOR COMMENTS ON AGENDA ITEMS ONLY President Opens the Hearing of Citizens: In accordance with the Bylaw 0167-Public Participation in Board Meeting, any citizen present who wishes to be heard on agenda items only, should raise his/her hand to be recognized, state name and address. Each statement made by a participant shall be limited to the discretion of the Board President. Any citizen wishing to be heard on non-agenda items may do so after new business. The hearing of citizens shall be limited to sixty minutes. No Members of the Public wished to be heard. President Closes the Hearing of Citizens: CORRESPONDENCE TO MEMBERS OF THE BOARD OF EDUCATION None REPORTS TO THE BOARD August 2016 School Business Administrator s Report - Mr. Mark Kramer Met with Finance and Physical Facilities Committees, all action items were discussed and supported by the Committee Members. Minutes of both Committees were provided to all Board Members. The Finance Committee noted to Administration that the District should not be purchasing any color paper unless used for art supplies or other specific curricular needs, not to be purchased for the Central Offices of the District for use of their consumption. Superintendent s Report Mr. Giovanni Giancaspro Building Principals/Director of Student Services Administration Team met with school counselor to discuss the process of the following area; HIB I & R S 504s Faust School s Back-To-School Night was successful. McKenzie School s Back-To-School Night is planned for tomorrow evening. Both school completed their 1 st Fire Drill/Lock Down/ & Evacuation Drill within the 1 st ten days of school. Both schools completed their Fall Bus Evacuation Drills and were quite successful. Both schools completed their Fall Code Blue Drill McKenzie School ~ Kindergarten,1 st & 2 nd Grade have begun their MAP testing as well as their literacy benchmark assessment in order to start instruction at the correctly literacy level. Curriculum/Schedules/ (Marlene) o Revision of our K-4 Spanish Curriculum has been completed and has been distributed to both building principals. o Special thanks to Mrs. Marlene Krupp and Spanish Teacher. o New 5-6 Spanish Curriculum ~ We be started during the school year. o HIB (Anti-Bullying Curriculum) to be written and adopted by the BOE. o Special Area Curriculum to be revised and adopted by the BOE. Page 2 of 20
Staff Professional Development: o Danielson Evaluation System o OnCourse Systems Training o Achieve NJ ~ SGOs & PDP Training o Educational Impact o Appli-Track Online Application System o Hibster & Hibstervention Programs HIB 504 I & R S Health Plans Affirmative Action All School Professional Development Plans and Administration Professional Development Plans have been developed and submitted. Both McKenzie & Faust School Professional Development Plan are currently being prepared and will be ready for submission on or before October 15 th. Staff SGOs are currently being developed and will be ready for submission prior to the October 30 th deadline for approval. State Assessments o PARCC & NJASK 4 th Grade & 8 th Science scores were received. o PARCC & NJASK 4 th Grade & 8 th Science scores were analyzed and students scores were mailed home to parent on Wednesday, September 14 th. The PARCC and NJASK 4 th Grade & 8 th Grade data presentation will take place at our October 20 th BOE meeting and will be placed on the District website following the BOE presentation. Working w/becton Region High School ~ Career Exploration Internship Program. Becton Senior will be joining the McKenzie School Team of Teachers and working directly with Mrs. Ferrell, who is one of our Kindergarten Teachers from October through May as she learns what it entails to be an elementary education teacher in the 21 st century. Architectural Services: o Prepared and had placed a RFP (Request For Proposal) on our District website. o The East Rutherford Board of Education is requesting proposal from New Jersey licensed architects interested in providing Architectural Services as the Architect of record for the expansion of district facilities for the East Rutherford School District. o Once all RFP are submitted they will be review by the Physical Facilities Committee (Mr. Weiss, Mr. Vartan, Mrs. Winston) and two Architectural Firms will present their proposals to the full BOE for approval. o Future meeting will be scheduled. o Continuing the discussion of options that are available to the East Rutherford School District that will meet the needs of our rapidly growing District. o Discussions w/superintendent, Mark Kramer, and Mayor Cassella. Excited: o September was productive and I am looking forward to an amazing October. Page 3 of 20
ADOPTION OF PRIOR BOARD MEETING MINUTES Motion: Second: All-in-Favor: Yes Any Opposed: No BE IT RESOLVED, the East Rutherford Board of Education approve the public & executive minutes of the following meeting dates; August 25, 2016 Public Meeting Minutes August 25, 2016 Executive Meeting Minutes RESOLVED, that the East Rutherford Board of Education upon the recommendation of the Superintendent of Schools, consider the following resolutions S1-S4; Motion: Second: All-in-Favor: Yes Any Opposed: No SUPERINTENDENT S REPORT S1. APPROVAL OF FIRE AND EMERGENCY DRILL REPORT SCHOOL TYPE OF DRILL DATE TIME Faust School Fire Drill 9/9/16 9:13 am Faust School Lockdown Drill 9/12/16 9:31 am Faust School Bus Evacuation Drill 9/16/16 12:25 pm McKenzie School Fire Drill 9/12/16 10:07 am McKenzie School Emergency Drill 9/12/16 1:47 pm McKenzie School Bus Evacuation Drill 9/13/16 9:00 11:00 am McKenzie School Non-Fire Evacuation Drill 9/14/16 1:30 pm S2. APPROVAL OF ENROLLMENT REPORT SCHOOL TOTAL ENROLLMENT Faust 335 McKenzie 483 Special Services- In District 112 Special Services Out of District 20 Tuition Students 0 Home Instruction 0 S3. APPROVAL OF HARRASSMENT, INTIMIDATION AND BULLYING MONTHLY REPORT NUMBER OF ALLEGED INCIDENTS NUMBER OF VERIFIED DATE/SCHOOL INCIDENTS Faust 0 0 McKenzie 0 0 Page 4 of 20
S4. APPROVAL OF FIELD TRIP AND/OR TRANSPORTATION REQUESTS; Code Date of Transportation School Grade Requested by Destination / Time # of Vehicles Cost to Parent/BOE Purpose/ Goal S4.1 Tuesdays & Thursdays during Football Season Faust 7 & 8 J. Schweikardt Becton H.S. 2:45pm return to Faust School 4:30pm 1 K. Fischetto $0 Band Practices S4.2 May 19, 2017 Faust 8 R. Barrale Bergen Community College 8:45-2:15pm 2 K. Fischetto M. Perez $0 Teen Arts Festival S4.3 June 02, 2017 Faust 6-8 J. Schweikardt Toms River North H.S./Six Flags 8:15am -7:30pm 3 TBD $60 - Parent Fuel/Driver - BOE Students perform for adjudicators S4.4 S4.5 S4.6 Tuesdays & Thursdays Oct. 04, 2016 March 30, 2017 McK 1-4 B. Barrow June 08, 2017 June 09, 2017 rain date Faust 8th R. Barrale Oct. 18, 2016 through June 17, 2017 McK K-4 B. Barrow all bus stops 4:10pm 1 K. Fischetto $0 Dorney Park and Wildwater Kingdom 9:00 8:00 pm South Bergen Jointure STEAM Labs various times None $0 After-school Program 2 TBD $1000.00 BOE Class Trip Science Standards ROLL CALL VOTE: S1-S4 Kathy Winston Yes S4.1-S4.3, S4.5-S4.6 No-S4.4 Motion S1-S4 pass. Page 5 of 20
CURRICULUM COMMITTEE (Chairperson;,, ) RESOLVED, that the East Rutherford Board of Education upon the recommendation of the Superintendent of Schools, Consider the following resolution C1 through C3; Motion: Second: All-in-Favor: Yes Any Opposed: No C1. APPROVAL OF CURRICULA FOR WORLD LANGUAGE Motion to approve, upon the recommendation of the Superintendent, the following curricula: New Jersey Student Learning Standards ~ World Language Grades K-4 th C2. APPROVAL OF NURSING SERVICES PLANS FOR FAUST SHOOL AND MCKENZIE SCHOOL 2016-2017 Motion to approve the Nursing Services Plans for Faust School and McKenzie School for the 2016-2017 school year. Motion: Second: All-in-Favor: Yes Any Opposed: No (as amended below) C3. APPROVAL OF AFTER-SCHOOL TUTORING/HOMEWORK HELPER PROGRAMS FOR 2016-2017 Discussion ensued over concerns of contractual responsibilities. Motion to approve the After-/Homework Helper Program for Faust School and McKenzie School for the 2016-2017 school year as follows: Faust School: After-/Homework Helper - Thursday - October 17, 2016 through December 31, 2016. McKenzie School: After- Program - Tuesdays and Thursdays - October 4, 2016 through December 31, 2016. PERSONNEL COMMITTEE (Chairperson;,, ) RESOLVED, that the East Rutherford Board of Education upon the recommendation of the Superintendent of Schools, Consider the following resolutions P1 through P3; Motion: Second: Kathy Winston All-in-Favor: Yes Any Opposed: No (as amended below) P1. APPROVE/RATIFY FOLLOWING PERSONNEL ACTIONS Code Name Action Position Step P1.1 Brittany Addeo P1.2 Tracy Barnett Stipend/ Salary Page 6 of 20 Effective Date Discussion/ Account Code
P1.3 Kelly Barone P1.4 Ellen Bender P1.5 Paul Colavito P1.6 P1.7 P1.8 Christina Dinan Caitlyn Dwyer John Jason Holder P1.9 Loren Koch P1.10 P1.11 Karen Lahullier Zachary Majsiak Page 7 of 20
P1.12 Tonia O Connor P1.13 Jesse Romano P1.14 Jaclyn Valeo P1.15 Lisa Affortunato P1.16 Brielle Crowe P1.17 Rebecca Feldman P1.18 Mary Gagis P1.19 Sheiyna Machado P1.20 John Roscitt P1.21 Cory Scelsa P1.22 Valerie Thielker McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour McKenzie After School Tutor N/A $45.00/hour Page 8 of 20 10/4/16 10/4/16 10/4/16 10/4/16 10/4/16 10/4/16 10/4/16 10/4/16 Tuesday and Thursday 1 hour per day 11-421-100-178-02-994 Tuesday and Thursday 1 hour per day 11-421-100-178-02-994 Tuesday and Thursday 1 hour per day 11-421-100-178-02-994 Tuesday and Thursday 1 hour per day 11-421-100-178-02-994 Tuesday and Thursday 1 hour per day 11-421-100-178-02-994 Tuesday and Thursday 1 hour per day 11-421-100-178-02-994 Tuesday and Thursdays 1 hour per day 11-421-100-178-02-994 Tuesday and Thursday 1 hour per day
11-421-100-178-02-994 ROLL CALL VOTE: P1.1 P1.22 Kathy Winston Motion P1.1 P1.22 pass. Motion: Second: All-in-Favor: Yes Any Opposed: No P1. APPROVE/RATIFY FOLLOWING PERSONNEL ACTIONS Code Name Action Position Step P1.23 Erica Katz P1.24 Tracy Barnett P1.25 John Roscitt P1.26 Mable Thomas Salary Guide Movement Salary Guide Movement Salary Guide Movement P1.27 On file Acknowledgement Stipend/ Salary Substitute Nurse N/A $125.00/day From: BA+30, Step 5 From: To $63,517.00 MA+15, To: Teacher Step 5 $69,642.00 Teacher From: MA+15, Step 6 To: MA+30, Step 6 From: MA, Step 4 To: MA+15, Step 4 From: $70,642.00 To: $71,892.00 From: 63,592.00 To $68,642.00 Teacher Career Exploration - Senior Internship Program N/A N/A Effective Date 10/21/16-6/30/17 9/1/2016-6/30/2017 9/1/2016 6/30/17 9/1/2016-6/30/2017 Oct. 2016 May 2017 Discussion/ Account Code Substitute for District 11-000-213-100-00-992 Faust School 11-130-100-101-00-000 McKenzie School 11-000-213-100-00-000 Faust School 11-130-100-101-00-000 3 days a week from 12:00 3:00 p.m. Cooperating Teacher Geraldine Ferrell ROLL CALL VOTE: P1.23 P1.27 Kathy Winston Motion P1.23 P1.27 pass. Page 9 of 20
Motion: Second: All-in-Favor: Yes Any Opposed: No P2. APPROVAL OF SOURCE 4 TEACHERS MASTER SUBSTITUTE LIST FOR 2016-2017 Approve the master substitute list from Source 4 Teachers for the 2016-2017 school year as on file in the Superintendent s Office. Motion: Second: All-in-Favor: Yes Any Opposed: No P3. APPROVAL OF TRAVEL EPENDITURES Code Date Employee P3.1 ***see below P3.2 9/20/16 Regina Barrale Karen Dolinsky P3.3 9/20/16 Lisa Fallon P3.4 9/20/16 P3.5 P3.6 *see below ** see below P3.7 9/21/16 P3.8 10/19/16 P3.9 11/18/16 Giovanni Giancaspro Giovanni Giancaspro Giovanni Giancaspro Giovanni Giancaspro Giovanni Giancaspro Giovanni Giancaspro Workshop/Location/ Mileage and Total Cost to Account Code Registration Cost Tolls Board Sub Bergen County Consortium Meeting, Paramus, N.J. $0.00 $0.00 $0.00 No Criminal HistoryWorkshop Passaic County Public Safety Academy Wayne, N.J. $0.00 $0.00 $0.00 No Luncheon/Workshop School Related Updates from the Bergen County Prosecutor Fiesta, Wood-Ridge, N.J. $0.00 $0.00 $0.00 No Luncheon/Workshop School Related Updates from the Bergen County Prosecutor Fiesta, Wood-Ridge, N.J. $0.00 $0.00 $0.00 N/A Bergen County Association of School Administrators (BCASA) Annual Association Monthly Meeting, Membership Washington Township, N.J. Dues - $500.00 N/A $500/year N/A South Bergen Jointure Monthly Meeting, Hasbrouck Heights, N.J. N/A N/A N/A N/A New Jersey School Administrators Residency Program (NJSARP) Session 1: Meeting the Commissioner; Navigating Challenges and Leading Smart West Trenton, N.J. N/A N/A N/A N/A New Jersey School Administrators Residency Program (NJSARP) Session 2: Board of Education Dynamics and Relations West Trenton, N.J. N/A N/A N/A N/A New Jersey School Administrators Residency Program (NJSARP) Session 3: Financial Resources and Business Operations; Asking the Right Questions N/A N/A N/A N/A Page 10 of 20
West Trenton, N.J. P3.10 1/9/17 P3.11 2/23/17 P3.12 5/4/17 P3.13 9/21/16 P3.14 9/28/16 P3.15 ***see below P3.16 10/5/16 P3.17 10/18/16 Giovanni Giancaspro Giovanni Giancaspro Giovanni Giancaspro Mark Kramer Mark Kramer Marlene Krupp Marlene Krupp Marlene Krupp P3.18 10/6/16 Jamie Lee P3.19 12/6/16 Jamie Lee P3.20 12/12/16 Jamie Lee P3.21 2/10/17 Jamie Lee New Jersey School Administrators Residency Program (NJSARP) Session 4: Staff and Community Relations; Effective Communications West Trenton, N.J. N/A N/A N/A N/A New Jersey School Administrators Residency Program (NJSARP) Session 5: Personnel Management; Contract Administration and Collective Bargaining West Trenton, N.J. N/A N/A N/A N/A New Jersey School Administrators Residency Program (NJSARP) Session 7: Strategic Planning; Aligning Vision and Resources West Trenton, N.J. N/A N/A N/A N/A Bergen County Swatting, Bomb & Hoax Threats Bergen County Public Safety Operations Center, Mahwah, N.J. $0.00 $0.00 $0.00 No Lead Sampling in School Facilities Mount Olive High School Flanders, N.J. $0.00 $0.00 $0.00 No Bergen County Consortium Meeting, Paramus, N.J. $0.00 $0.00 $0.00 No Implementation Quality Toolkit Workshop Bergen County College Lyndhurst, N.J. $0.00 $0.00 $0.00 No Conversations Around Curriculum and Instruction Parsippany, N.J. $0.00 $0.00 $0.00 No Harrassment, Intimidation & Bullying (HIB) Overview South Bergen Jointure Hasbrouck Hts, N.J. $0.00 $0.00 $0.00 No All Things Google Advanced East Rutherford (SBJC) East Ruthrford, N.J. $0.00 $0.00 $0.00 No Special Education Law South Bergen Jointure Hasbrouck Hts, N.J $0.00 $0.00 $0.00 No Dyslexia Training South Bergen Jointure Hasbrouck Hts, N.J $0.00 $0.00 $0.00 No Page 11 of 20
P3.22 9/28/16 & 10/11/16 P3.23 10/18/16 P3.24 10/6/16 P3.25 12/12/16 P3.26 10/3/16 Abbey Rabinovich Abbey Rabinovich Renee Romaglia Renee Romaglia Mable Thomas Bergen Tech. & Academies Info Sessions 1 st Session 200 Hackensack Ave. Hackensack, N.J. 2 nd Session 275 Pascack Road Paramus, N.J. $0.00 $0.00 $0.00 No Guidance Expo White Plains, N.Y. $0.00 $0.00 $0.00 No Harrassment, Intimidation & Bullying (HIB) Overview South Bergen Jointure Hasbrouck Hts, N.J. $0.00 $0.00 $0.00 No Special Education Law South Bergen Jointure Hasbrouck Hts, N.J. $0.00 $0.00 $0.00 No Multi Sensory Reading Strategies Hasbrouck Heights, N.J. $0.00 $0.00 $0.00 No Introduction to Wide ELD Framework Piscataway, N.J. $0.00 $0.00 $0.00 Yes P3.27 10/25/16 Christina Dinan *9/26/16, 10/24/16, 11/28/16, 12/16/16, 1/23/17, 2/27/17, 3/27/17, 4/24/17, 5/19/17 Tentative, 6/12/17 **9/28/16, 10/19/16, 11/16/16, 12/16/16, 1/25/17, 2/15/17, 3/22/17, 4/26/17, 5/24/17, 6/21/17 ***9/23/16, 12/12/16, 3/17/17, 5/23/17 ROLL CALL VOTE: P3 Kathy Winston Motion P3 passes. Motion: Second: All-in-Favor: Yes Any Opposed: No P4. ACCEPTANCE OF RESIGNATION NOTIFICATION MIREYA PEREZ Motion to accept, the resignation notification from Mireya Perez, effective September 20, 2016. Page 12 of 20
PHYSICAL FACILITIES COMMITTEE (Chairperson;,, Kathy Winston) RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in consultation with the Business Administrator/Board Secretary consider resolution PF1; Motion: Second: All-in-Favor: Yes Any Opposed: No PF1. APPROVAL OF FACILITY USAGE AS FOLLOWS Code Application Date/Number PF1.1 9/6/16 #37 PF1.2 9/20/16 #38 Requested by/ Organization 8 th Grade Committee ER Boys Basketball Location Requested Faust School Gymnasium Purpose Open to the Public Day(s) 8 th Gr. Class School Dances for Fundraising yes Friday Faust School Gymnasium Practices yes Monda y Tuesda y Thursd ay Friday Date of Event Sept. 30,2016 Oct. 28, 2016 Dec. 16, 2016 Feb. 10. 2017 March 24, 2017 April 28, 2017 May 1, 2017 Oct. 17, 2016 through March 30, 2017 Time Allotment *6:30pm - 10:00pm 6:30pm- 9:00pm Discussion/Fee Special Police Officer required (paid for by ERBOE) Special Police Officer required (paid for by Boro of ER) PF1.3 9/20/16 #39 ER PTA/ 8 th Grade Lobby & Room 108 pick-up of Fundraiser yes Wed. Dec. 14, 2016 6:00pm- 8:00pm *Policy 7510 between the hours of 6:30 pm 9:00 pm, M F, with prior approval all activities must terminate by 11:00pm or earlier. COMMUNITY RELATIONS COMMITTEE (Chairperson;,, ) RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in consultation with the Business Administrator/Board Secretary consider resolution CR1 through CR2; Motion: Second: All-in-Favor: Yes Any Opposed: No CR1. MOTION TO APPROVE SECOND READING OF REVISED BYLAWS, POLICIES AND REGULATIONS (POLICY 2110) AND (POLICY 2423) Motion to approve based on the recommendation of the Superintendent, the second reading of the following mandated/revised bylaws, policies and regulations of the East Rutherford Board of Education as noted in (Policy 2110) and (Policy 2423). Policy 2110 ~ Philosophy of Education/District Mission Statement (M) Policy and Regulation 2423 ~ Bilingual and ESL Education (M) Page 13 of 20
CR2. APPROVAL OF UNIFORM STATE MEMORDANDUM OF AGREEMENT BETWEEN EDUCATION AND LAW ENFORCEMENT OFFICIALS Motion to approve upon the recommendation of the Superintendent, the Uniform State Memorandum of Agreement between Education and Law Enforcement Officials for the 2016-2017 school year. Copy of agreement is on file in the Central Office. TECHNOLOGY COMMITTEE (Chairperson;,, ) RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in consultation with the Business Administrator/Board Secretary consider the following resolutions; commented that the Committee met and there is still discussion on the 3year Techonlolgy Plan. NEGOTIATIONS COMMITTEE RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools in consultation with the Business Administrator/Board Secretary consider the following resolution; Thomas Kobin informed the Baord that the Custodial Contract expires at the end of this school year and negotiations will begin in a few months. FINANCE COMMITTEE (Chairperson;,, Kathy Winston) RESOLVED, that the Board of Education upon the recommendation of the Superintendent of Schools consider resolutions F1 through F6; F1. APPROVAL OF BILL LISTS Motion: Second: All-in-Favor: Yes Any Opposed: No WHEREAS, N.J.S.A. 18A:19, Expenditure of Funds; Audit and Payment of Claims, provides Board of Educations to make payments on claims for goods received and services rendered payable to the order of the person entitled to receive the amount after approval by the board; or in accordance with payrolls duly certified; or debt service or when provided by resolution approval by a person designated by the board, and WHEREAS, a list of bills dated September 20, 2016 in the total amount of $ 348,236.43 is being presented to the board with the recommendation that it be paid on September 21, 2016, and WHEREAS, each claim or demand has been fully itemized, verified and audited as required by law in accordance with N.J.S.A. 18A:19-2. NOW THEREFORE BE IT RESOLVED, that the East Rutherford Board of Education approves the list of bills for payment dated Spetember 21, 2016 in the grand sum of $ 348,236.43; and BE IT FURTHER RESOLVED, the list of bills are on file in the Office of the School Business Administrator, and BE IT FURTHER RESOLVED, that the East Rutherford Board of Education authorizes the School Business Administrator to pay September and October bills if it is determined that a need arises prior to the next board meeting in accordance with Board Policy 6470 Payment of Claims. Page 14 of 20
General Account $ 250,739.52 Attachment F1 General Account $ 97,396.91 8/31/16 9/12/16 Food Service Account $ n/a Attachment F1a Special Activity Account $ 100.00 Hand ck TOTAL $ 348,236.43 ROLL CALL VOTE: F1 Kathy Winston Motion F1 passes. F2. APPROVAL OF TRANSFERS FOR THE MONTH OF AUGUST 2016 Motion: Second: All-in-Favor: Yes Any Opposed: No WHEREAS, N.J.A.C. 6A:23A-16.10-(c)1 states that a report shall be presented to the Board showing all transfers between line item accounts for each line item account shown on the budget prepared in accordance with N.J.S.A. 18A:22-8, and WHEREAS, Board policy 6422 designates the Superintendent of Schools to approve transfers as necessary between meetings of the Board and be reported to the Board, ratified and duly recorded in the minutes at a subsequent Board meeting, and WHEREAS, transfers in the reports Transfers Before/After for the month of August were necessary to maintain the needs of the district and are on file in the Office of the School Business Administrator, NOW THREFORE BE IT RESOLVED, that the East Rutherford School District ratifies and approves the transfers in the reports Transfers Before/After for the month of August within the 2016-2017 school year budget, approved by the Superintendent, so that no budgetary line item account has been over-expended and that sufficient funds would be available to meet the district s financial obligations, as requested by various district administrators. ROLL CALL VOTE: F2 Kathy Winston Motion F2 passes. Page 15 of 20
F3. ACCEPTANCE OF THE BOARD SECRETARY S AND TREASURER S REPORTS AND CERTIFICATION OF FUNDS FOR THE MONTH OF JULY 2016 Motion: Second: All-in-Favor: Yes Any Opposed: No WHEREAS, N.J.A.C. 6A:23A-16.10 requires the Board Secretary and the Board of Education of the East Rutherford School District to certify that no budgetary line item account has been over-expended and that the sufficient funds are available to meet the District s financial obligation, and WHEREAS, N.J.A.C. 6A:23A-16.10 further requires the Board of Education of the East Rutherford School District receive and accept the monthly financial statement, the Board Secretary s and Treasurer s Reports; and WHEREAS, the Board Secretary s and Treasurer s Reports for the month ending July 31, 2016 are presented for the Board to accept and are on file in the Office of the School Business Administrator; NOW THEREFORE BE IT RESOLVED, the Board of Education of the East Rutherford School District acknowledges receipt of and accepts the Board Secretary s and Treasurer s Reports for the month ending July 31, 2016; and BE IT FURTHER RESOLVED, that the Board Secretary and the Board of Education certifies that no budgetary line item account has been over-expended and that there are sufficient funds available to meet the District s financial obligation. ROLL CALL VOTE: F3 Kathy Winston Motion F3 passes. F4. APPROVAL OF TUITIONS/RELATED SERVICES/TRANSPORTATION FOR SPECIAL EDUCATION Motion: Second: All-in-Favor: Yes Any Opposed: No Approve the following Out-of-District contracts for service provided to student s currently enrolled in programs operated by the East Rutherford Board of Education. CODE STUDENT I.D.# SERVICE(s) REQUESTED PROVIDER DATE COST(s) F4.1 on file School Year 2016-2017 Tuition Bergen County Special Services Brownstone School Sept. 3, 2016 June 30, 2017 $58,680.00 Annually F4.2 on file Annual Contract for Services 2016-2017 Bergen County Special Services Educational Enterprises Sept. 2016 June 2017 not to exceed $26,600.00 Annually F4.3 on file on file School Year 2016-2017 Tuition Bergen County Special Services Bleshman Regional Day School Sept. 2016 June 30, 2017 $72,540.00 Annually $72,540.00 Annually Page 16 of 20
ROLL CALL VOTE: F4 Kathy Winston Motion F4 passes. F5. APPROVAL OF RESOLUTION TO TRANSFER FROM CAPITAL RESERVE TO THE CAPITAL OUTLAY FUND FOR BUILDING ADDITIONAL CLASSROOM SPACE TO ACCOMODATE GROWTH IN STUDENT ENROLLMENT Motion: Second: Kathy Winston All-in-Favor: Yes Any Opposed: No WHEREAS, the East Rutherford Board of Education (hereinafter referred to as the Board of Education ) has established a capital reserve account pursuant to N.J.S.A. 18A:21-2 and 3 and N.J.S.A. 18A:7G-31 in accordance with Generally Accepted Accounting Principals, which is subject to an annual audit; and WHEREAS, the Board of Education may use the capital reserve account to implement a capital project in the District s Long Range Facility Plan (hereinafter referred to as LRFP ) as required pursuant to N.J.S.A. 18A:7G-4(a) and N.J.A.C. 6A:26-2 WHEREAS, pursuant to N.J.A.C. 6A:23A-14.1, the Board of Education may, by resolution, transfer funds from the capital reserve account to the line items in the capital outlay fund to fund architectural, engineering and construction management fees associated with the school facilities projects included in the district s approved LRFP and to fund a portion of the local share, less any excess costs of a school facilities project as determined in accordance with N.J.A.C. 6A:26-3; and WHEREAS, the building additional classroom space to accommodate growth in student enrollment is in the districts approved LRFP which is being funded in part by funds in the capital reserve account for the local share of the school facilities project being funded pursuant to N.J.S.A. 18A:7G-15. NOW THEREFORE BE IT RESOLVED, that: 1. The Board of Education herby approves the transfer from the capital reserve account to the capital outlay fund in the amount of $65,000.00 representing that amount to fund the architectural, engineering and construction management for the additional classroom space to accommodate growth in student enrollment. 2. The withdrawn funds shall be accounted for separately pursuant to N.J.A.C. 18A:7G-15. 3. Any unexpended transferred capital reserve funds remaining after the completion of the school facilities project shall be accounted for in accordance with N.J.A.C. 6A:23A-14.1(j)(3). ROLL CALL VOTE: F5 Kathy Winston Motion F5 passes. Page 17 of 20
F6. RESOLUTION ACCEPTING A DONATION FROM LOWES HOME IMPROVEMENTS CENTER Motion: Second: All-in-Favor: Yes Any Opposed: No BE IT RESOLVED, that the East Rutherford Board of Education does hereby accept a donation of goods and services with a value of approximately $2,000.00 for landscaping improvements around our schools; and BE IT FURTHER RESOLVED, that the East Rutherford Board of Education appreciates and wishes to thank Lowes Home Improvements Center for their donation. ROLL CALL VOTE: F6 Kathy Winston Motion F6 passes. NEW BUSINESS Mr. Weiss noted the passing of Mrs. Elizabeth Schmidt, he expressed condolences to the family on behalf of the Board of Education. OLD BUSINESS None OPEN TO THE PUBLIC President Opens the Hearing of Citizens: In accordance with the Bylaws 0167-Public Participation in Board Meeting, any citizen present who wishes to be heard should raise his/her hand to be recognized, state name and address and limit remarks to five minutes in accordance with board policy. Matters of a personal nature must first been exhausted through the proper channels. The hearing of citizens shall be limited to sixty minutes. No Members of the Public wished to be heard. President Closes the Hearing of Citizens: EECUTIVE/CLOSED SESSION @ 7:46 p.m. Motion: Second: All-in-Favor: Yes Any Opposed: No WHEREAS, the Open Public Meetings Act and the East Rutherford Board of Education reserve the right within the constraints of State Law to sit in Executive Session; and WHEREAS, there now exists a need for this Board to meet in Executive Session; now therefore Page 18 of 20
BE IT RESOLVED, that the East Rutherford Board of Education recess into Executive Session to discuss legal; attorney client privilege information; contractual and personnel matters. BE IT FURTHER RESOLVED, that the minutes of the Executive Session will be made available upon a determination by the Board that the disclosure of the minutes will not detrimentally affect any right or interest of the Board; and BE IT FURTHER RESOLVED, that the public will be informed: 1. When the Board reconvenes to the regular business portion of this meeting this evening; or 2. At a later date, undetermined at this time. RECONVENE PUBLIC SESSION Motion: Second: All-in-Favor: Yes Any Opposed: No P5. RESOLUTION AUTHORIZING AND APPROVING AN AGREEMENT PROVIDING FOR THE CONTINUING EMPLOYMENT OF AN EMPLOYEE WHOSE NAME IS ON FILE IN THE SUPERINTENDENT S OFFICE Motion: Second: All-in-Favor: Yes Any Opposed: No WHEREAS, and issue had arisen concerning the discipline of an employee, whose name is on file in the Superintendent s office; and WHEREAS, the Board, the employee and the employee s union have determined to resolve the dispute pursuant to the terms of an agreement providing for the employee s continuing employment with the Board, which agreement is dated September 1, 2016 ( Agreement ); and WHEREAS, a copy of the Agreement is on file in the Board Secretary s office, and a copy has been provided to the Board Trustees. NOW, THEREFORE, BE IT RESOLVED by the Board, that: 1. The aforesaid recitals are incorporated herein as though fully set forth at length. 2. The Agreement is authorized and approved. 3. The Board President, Superintendent, Business Administrator/Board Secretary and Board Counsel be and they are hereby authorized to execute any and all documents and to take any and all actions necessary to complete and realize the intent and purpose of this Resolution, including the execution of the Agreement. P6. RESOLUTION AUTHORIZING AND APPROVING A SETTLEMENT AGREEMENT BETWEEN EAST RUTHERFORD BOARD OF EDUCATION, THE EAST RUTHERFORD EDUCATION ASSOCIATION, AND DIANNE SCHWEIKARDT RESOLVING A GRIEVANCE ARBITRATION WHEREAS, the East Rutherford Board of Education ( Board ), the East Rutherford Education Association ( EREA ), and Dianne Schweikardt are parties to an arbitration proceeding, docket number AR-2016-464, whereby the EREA and Ms. Schweikardt challenged Ms. Schweikardt s placement on the teacher salary guide; and WHEREAS, the parties have determined to settle the arbitration pursuant to the terms of Settlement Agreement and Release, dated August 29, 2016, pursuant to which Ms. Schweikardt will be advanced to Step 10 of the guide for the 2016-2017 school year, to Step 14 of the guide for the 2017-2018 school year; she will be retroactively paid at step 14 of the salary guide for the 2016-2017 year, and Ms. Schweikardt will provide a full release to the Board; and Page 19 of 20
WHEREAS, a copy of the Settlement Agreement and Release is on file in the Board Secretary s office, and a copy has been provided to the Board Trustees. NOW, THEREFORE, BE IT RESOLVED by the Board, that: 1. The aforesaid recitals are incorporated herein as though fully set forth at length. 2. The Settlement Agreement and release, dated August 29, 2016, is authorized and approved. 3. The Board President, Superintendent, Business Administrator/Board Secretary and Board Counsel be and they are hereby authorized to execute any and all documents and to take any and all actions necessary to complete and realize the intent and purpose of this Resolution, including the execution of the Settlement Agreement. ROLL CALL VOTE: P6 Kathy Winston Motion P6 passes. ADJOURNMENT Motion by Kathy Winston, second by RESOLVED, that the East Rutherford Board of Education adjourns its Public Meeting of September 20, 2016 @ 9:24 p.m. MINUTES ARE NOT VERBATIM; The foregoing minutes were prepared by the Board Secretary, Mr. Mark Kramer/lb. Mark Kramer, S.B.A NET MEETING: October 20, 2016, 7:00 P.M. A.S. Faust School Gymnasium Page 20 of 20