ENGLEWOOD CLIFFS PUBLIC SCHOOLS ENGLEWOOD CLIFFS, NEW JERSEY SPECIAL MEETING JUNE 26, 2017 MINUTES I. CALL TO ORDER The Englewood Cliffs Board of Education held a Special Meeting in the Media Center of the Upper School, 143 Charlotte Place, Englewood Cliffs, New Jersey, on Monday, June 26, 2017. The meeting was called to order at 6:00 p.m. by Mr. Frank Patti, Jr., Board President and Presiding Officer. II. PLEDGE OF ALLEGIANCE III. OPEN PUBLIC MEETINGS ACT STATEMENT The New Jersey Open Public Meeting Law was enacted to ensure the right of the public to have advance notice of and to attend the meetings of public bodies at which any business affecting their interests is discussed or acted upon. In accordance with the provisions of this Act, the Englewood Cliffs Board of Education has caused notice of this meeting to be published by having the date, time and place thereof posted at the Englewood Cliffs Borough Hall, the Upper School, the North Cliff School and the Englewood Cliffs Board of Education Office and sent to the Board s designated newspapers: The Record and The Suburbanite on June 15, 2017 IV. ROLL CALL Eugene Chang, Audrey Choi, George Drimones, Shanna Jafri, Edmond Duda, Ankur Pandya, Susan Pak, Marisa Pichigian, and Frank Patti, Jr. Board Members Absent Eugene Chang Administrators Present Jennifer Brower, Superintendent and Sue Anne Mather, School Business Administrator/Board Secretary Public Sign In Sheet - none V. EXECUTIVE SESSION Mr. Frank Patti advised that the Board would now go into closed Executive Session for discussion on legal tuition and personnel matters. At 6:05 p.m. a Motion was made by Mr. Duda and seconded by Mr. Drimones to move into closed Executive Session. A voice vote was taken and there was unanimous consent to move into closed Executive Session 8-0-0
At 7:15 p.m. a Motion was made by Mr. Drimones and seconded by Mrs. Pichigian to close Executive Session and the Board returned to Public Session. A voice vote was taken and there was unanimous consent to close Executive Session 8-0-0 VI. HEARING OF CITIZENS AND DELEGATIONS CONCERNING ITEMS ON AGENDA None VII. FINANCE 1. INFORMATION Pursuant to PL 2015, Chapter 47 the Englewood Cliffs Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the board of education. These contracts are, have been, and will continue to be in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18.et.seq, N.J.A.C. Chapter 23, and Federal Procurement Regulations 2CFR, Part200.317 et seq. Contracts/Category Business Services AM Consultants Aspire Payroll, LLC Brown and Brown Benefit Advisors Charles A. Hangley DiCara Rubino Architects Erate Exchange Ferraioli, Wielkotz, Cerullo & Cuva, P.A. Fogarty & Hara, Esqs Marilyn Alomar McManimon, Scotland & Baumann, LLC Otterstedt Insurance Agency Porzio, Bromberg & Newman Systems 3000 Xerox School Services Apple Inc. Blackboard Connect Discovery Education Frontline Technologies KCE Champions LLC Buildings/Grounds Maintenance Cablevison Lightpath Direct Energy Double D Landscaping Co, L.L.C Energy for America In-Line Air Conditioning Co. Karl Environmental, Inc.
Kencor, Inc Office Business Solutions Walter A. McDermott Telephone Auditing Svc Health Services Delta Dental Dr. Patrick Perin Essex Regional Educational Svc Commission Horizon Healthcare Services, Inc. Student Service Providers per IEP Bergen County Region V consultants Bergen County Special Services Debbie Ciallella Dr. Melissa Fiorito-Grafman Jennifer LaRosa Karen Willick Kerry Shelby Laura Sylvia Paul Pahlck Talk to Me, L.L.C. The Focus Center West Hudson Chiropractic Purchasing Educational Data Services Hunterdon County Educational Svc. Comm. Middlesex Regional Educational Svc. Comm. Transportation South Bergen Jointure Commission Englewood Public School District Tuition Bergen County Special Services Bergen County Technical Schools Camp Excel Closter Board of Education Community School Cresskill Board of Education ECLC of New Jersey Englewood Board of Education Fair Lawn Jewish Camp Harbor Haven LLC Leonia Board of Education Marble Jam Kids, Inc N.A. Bleshman Regional Day School Northern Valley Regional Board of Education Park Ridge Board of Education Ridgefield Board of Education River Dell Regional Board of Education
River Edge Board of Education Sage Day School The Forum School 2. RESOLUTIONS Motion was made by Mrs. Pichigian and seconded by Mr. Drimones to approve Resolutions F-1 through F-3. F-1. WHEREAS, the Englewood Cliffs Board of Education (hereinafter referred to as the Board ) owns laptop computers (hereinafter referred to as Equipment ); and WHEREAS, the Equipment is considered the personal property of the Board, which is no longer needed for school purposes; and WHEREAS, in order to effectuate the Sale of Equipment (hereinafter referred to as the Sale ), the Board must comply with the provisions of N.J.S.A. 18A:18A-45, as the Board Secretary/Business Administrator has determined that the fair market value of the Equipment exceeds fifteen percent (15%) of the bid threshold; and WHEREAS, in accordance with N.J.S.A. 18A:18A-45 the Board intends to publicly advertise for bids for the sale of the Equipment; NOW, THEREFORE, BE IT RESOLVED that the Board hereby authorizes the Sale of the laptop computers in accordance with N.J.S.A. 18A:18A-45, the Business Administrator/Board Secretary is instructed to take any action necessary to effectuate the advertisement of the Equipment to be sold. F-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION authorizes the submission of the FY 2018 IDEA Grant application and accepts the grant award of funds upon subsequent approval of the FY 2018 IDEA application. The Basic Grant for the FY 2018 is $115,320 for public funds and Pre-School Grant for the FY 2018 is $4,417 for public funds. F-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves the purchase of 75 MacBook Air laptops to be used for staff and special projects for a total of $74,026.50 from Apple, Inc. through Hunterdon County ESC 3. QUESTIONS/COMMENTS FROM THE BOARD FINANCE 4. ACTION Motion to approve Resolutions F-1 through F-3 was approved with a voice vote 8-0-0 VIII. PERSONNEL 1. INFORMATION 2. RESOLUTIONS Motion was made by Mrs. Pichigian and seconded by Mr. Pandya to approve Resolutions P-1 and P-2 Motion was made by Mrs. Pichigian and seconded by Mr. Drimones to approve Resolutions P-3 and P-4. P-1. BE IT RESOLVED THAT THE ENGLEWOOD CLIFFS BOARD OF EDUCATION (hereinafter referred to as the "Board") appoints Sue Anne Mather, as the Board Secretary/School Business Administrator for the Englewood Cliffs School District for the period beginning July 1, 2017 and ending June 30, 2018.
BE IT FURTHER RESOLVED that the Board Secretary/School Business Administrator s 2017-2018 Employment Agreement has been submitted to the Executive County Superintendent, according to standards adopted by the Commissioner of Education, pursuant to N.J.S.A. 18A:7-8(j). BE IT FURTHER RESOLVED that the Board approves, ratifies and reaffirms the Employment Agreement with the Board Secretary/School Business Administrator for the 2017-2018 school year pending approval from the Executive County Superintendent, BE IT FURTHER RESOLVED that the Board hereby authorizes the Board President and the Superintendent of Schools to execute, on behalf of the Board, the Employment Agreement by and between the Board and Sue Anne Mather. P-2. BE IT RESOLVED THAT THE BOARD OF EDUCATION accepts the resignation from Middle School Science Teacher, Sotiria Reglas effective June 30, 2017. Walk in Resolutions P-3. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves to recind the current contract for Jennifer Brower, Superintendent, effective June 30, 2017. P-4. BE IT RESOLVED THAT THE BOARD OF EDUCATION approves a new 5 year contract for Jennifer Brower, Superintendent, for the period July 1, 2017 through June 30, 2022, at a salary of $147,794.00 plus non-pensionable Merit pay. Beginning June 1, 2019 and yearly thereafter, a 2% salary increase will be effective. 3. QUESTIONS/COMMENTS FROM THE BOARD PERSONNEL 4. ACTION Motion to approve Resolutions P-1 and P-2 was approved with a voice vote of 8-0-0 Motion to approve Resolutions P-3 and P-4 was approved with a voice vote of 8-0-0 IX. SECOND HEARING OF CITIZENS OF ANY TOPIC OF CONCERN None X. BOARD RETREAT Presentation by New Jersey School Boards Field Service Representative, Matthew Lee 1. Ethics and Foundations of Governance 2. Board Self Evaluation 3. Goal Setting for 2017-2018 school year XI. EXECUTIVE SESSION At 9:10 p.m. a Motion was made by Mrs. Pichigian and seconded by Mr. Drimones to move into closed Executive Session. A voice vote was taken and there was unanimous consent to move into closed Executive Session 8-0-0 At 9:40 p.m. a Motion was made by Mrs. Pichigian and seconded by Mr. Drimones to close Executive Session and the Board returned to Public Session. A voice vote was taken and there was unanimous consent to close Executive Session 8-0-0
XI. ADJOURNMENT Motion to adjourn was made by Mr. Duda. There was unanimous consent to adjourn at 9:45 p.m. Respectfully submitted, Sue Anne Mather Sue Anne Mather School Business Administrator/Board Secretary