UNOFFICIAL COPY SUBJECT TO BOARD APPROVAL REGULAR MEETING Call to Order The Lebanon Township Board of Education met in regular session on November 13, 2012, at 7:35 pm, in the Woodglen School PAC. Board Vice President Cahill called the meeting to order with the flag salute and read the following announcement: I would like to announce and have placed in the minutes that adequate notice of this regularly scheduled meeting of the Lebanon Township Board of Education has been provided in accordance with the Open Public Meetings Act by notification to the Hunterdon County Democrat on April 20, 2012. A copy of this notice has also been posted at the public schools within the Township, on the public bulletin board in the Municipal Building and filed with the Township Clerk. Roll Call Present: Mrs. Cahill, Mr. Roll, Mrs. Szymczak, Mrs. Walsh, Mrs. Weiler and Mr. Wilhelms Absent: Mrs. Bernstein, Mr. Pojedinec and Mr. Roncoroni, Presentation Jason Kornegay, Superintendent, reviewed the lottery procedures for the Public School Choice Porgram. Mr. Kornegay conducted a Public School Choice lottery drawing for 2013-14 available seats in grade three. Application Order Drawn Number 1 first Number 2 second Number 4 third Number 3 fourth Approval of Minutes Mrs. Szymczak moved, Mrs. Weiler seconded, to approve the minutes of the November 13, 2012 meeting as presented. Motion carried by unanimous voice vote. Correspondence Califon School District Committee Reports Buildings and Grounds Mr. Roll reported that the Woodglen School bathroom renovations were progressing well. 1
Curriculum Mrs. Walsh reported that the Shared Decision Curriculum Committee will meet in January to evaluate several student data management software systems. Finance Mr. Wilhelms reported that he had reviewed the bills and all were in order. Personnel Mrs. Weiler reported that the board president has appointed the school board negotiations team. Transportation Mr. Roll reported that the committee received the bus route optimization study from EarthSpec and will consider its recommendations for the 2013-14 school year. HCESC Mr. Kornegay reported that he attended a regular business meeting on 12/4/12. The ESC is reviewing applications for the position of Superintendent. NJSBA Delegate Mr. Roll reported that he was unable to attend the 11/17/12 delegate assembly where the discussion concerned changes to the procedures for background checks on school board members. Ad Hoc Committee on Shared Services Mr. Kornegay reported that the committee met with representatives from Franklin Twp., Hampton and Califon School Districts on 11/15/12. The concept of a shared Superintendent was discussed, but all districts wish to remain independent. Shared Child Study Team services were proposed, but did not appear to be cost effective. The districts will continue to look for ways to share programs and other services. Public Comments None. Administrators Comments Jason Kornegay, Superintendent of the Lebanon Township School District, reported on the Quality Single Accountability Continuum (QSAC) procedures. The Statement of Assurances (SOA) is approved annually. The District Performance Review (DPR) indicators for the prior year are evaluated every three years. Mr. Kornegay described the indicators and noted that the Lebanon Township QSAC Committee has reviewed the DPR s for the 2011-12 school year. The district should score very well when the New Jersey County Office of Education conducts its formal review on 1/8/13. Mr. Kornegay reported that there have been no incidents which reached the formal definition of Harassment, Intimidating and Bullying (HIB) since the last regular meeting. The district conducted 3 investigations of reported incidents, which did not rise to the HIB definition. The steering committee looked at incidents for the year and did not find a pattern of HIB in the reported student interactions. Mr. Kornegay noted that tomorrow will be an early dismissal day per the school calendar. Mr. Kornegay expressed his appreciation of a very enjoyable 12/6/12 Winter Concert. He complemented the students and staff on the quality of the performance. 2
Superintendent s Recommendations to the Board CONSENT AGENDA: Mrs. Szymczak moved, Mr. Weiler seconded, to approve the Consent Agenda as presented. 1 B/G Motion to approve the use of district facilities, as requested and in accordance with policy, by the following. Date Activity Location Group 01/13/12 Voorhees Jr. Wrestling WG Gym Wrestling Club 1 C Motion to affirm that procedures have been followed and the Lebanon Township Board of Education approves of the actions taken in response to incidents that were classified as Harassment Intimidation and Bullying (HIB). 2 C Motion to approve 2012-13 contracts with the NJ Commission for the Blind and Visually Impaired to provide Level I services at $1,700.00 each for Student #1421336454 and Student #5162989811. 3 C Motion to attest to the accuracy of the "New Jersey Quality Single Accountability Continuum (NJ QSAC) Statement of Assurances for the 2012-13 School Year" as presented and approve submission. 4 C Motion to adopt the following resolution. RESOLUTION To Submit DPR (District Performance Review) for the QSAC (New Jersey Quality Single Accountability Continuum) Whereas, the Lebanon Township Board of Education in the County of Hunterdon is undergoing evaluation under NJ QSAC for the 2011-12 school year, and Whereas, N.J.A,C. 6A:30-3.2(f) requires participating school districts to hold a public meeting to approve the submission of the district s DPR responses and the Statement of Assurances with respect to this process, and Whereas, the Lebanon Township Board of Education in the County of Hunterdon has reviewed the districts DPR responses and Statement of Assurances and hereby approves these documents. 3
Now Therefore Be It Resolved, that the Lebanon Township Board of Education does hereby authorize the Superintendent of Schools to submit the attached DPR and Statement of Assurances to the Commissioner of Education in compliance with the provisions of N.J.A,C. 6A:30-3.2(f) 5 C Motion to approve continued attendance of students #1586392023 and #6855835414 as unfunded choice students for the remainder of the 2012-13 school year. These students will automatically revert to funded choice students in the 2013-14 school year as they applied prior to the application deadline of 12/7/12. 6 C Motion to open an additional two available seats in grade three for the 2013-14 school year Public School Choice Program. 7 C Motion to add the following names to the list of classroom volunteers. Mary Conner Robin Dunleavy Evelin Alvarez Flores Scott Jones Andrew Leiwant Rebekah Valentin 1 F As required by NJAC 6:20-2.13D, I, Ruth Fanjoy, Board Secretary, certify that no line account has been over expended as of October 31, 2012. Motion to approve, on the recommendation of the Superintendent, the acceptance of the monthly financial reports of the Board Secretary and the Treasurer for the month of October, 2012 and further that, in compliance with NJAC 6:20-2.13E, the Board of Education certifies that as of October 31, 2012, after review of the secretary s monthly financial report and upon consultation with the appropriate district officials, to the best of our knowledge no major account or fund has been over expended in violation of NJAC 6:20-2.13(b) and that sufficient funds are available to meet the district s financial obligations for the remainder of the fiscal year. 2 F Motion to approve the following interim transfers of funds. From Account Description To Account Description Amount 11-190-100-610 Instr Supplies 11-213-100-610 RR. Supplies $ 73.70 11-000-291-260 Workers Comp.11-000-230-331 Legal Services $ 15,000.00 11-000-291-270 Med. Benefits 11-000-240-105 Clerical Sal. $ 45,000.00 11-000-291-270 Med. Benefits 11-000-252-610 Tech. Supplies $ 23,000.00 11-190-100-610 Instr Supplies 11-230-100-610 RTI Supplies $ 2,642.20 3 F Motion to adopt the following Resolution to request tax monies: RESOLVED: that the amount of district taxes, exclusive of debt service requirements needed to meet the obligations of this Board for the next eight weeks is $1,672,862.67, and that the Township of Lebanon is hereby requested to place in the hands of the Custodian 4
of School Moneys that amount within the next thirty days in accordance with the statutes relating thereto. ADOPTED: this eleventh day of December, 2012, by the Lebanon Township Board of Education. 4 F Motion to accept a donation from the ExxonMobil Corporation in the amount of $2,450.00 to provide students in grades K through 8 with a variety of Science, Technology, Engineering and Math (STEM) related source materials. 5 F Motion to approve an annual tuition rate of $1,800 for general education preschool students for the 2013-14 school year, with tuition payable in ten equal monthly installments for each month or partial month. Tuition will be waived for low income preschool students. 1 Prl Motion to approve the following travel expenses in accordance with school district policy 3440 and 4440. Date Event Attendees Cost 12/20/2012 Aspiring Adm. Workshop 1 $ 10.00 12/12/2012 Reasons for Seasons 1 $ 100.00 12/19/2012 Working with Students 4 1,040.00 2 Prl Motion to add the following to the list of approved substitutes for the 2012-13 school year. Rachel Shivers Shannon Murphy Elaina Young Marissa Cerwinski Jeffrey Drake 3 Prl Motion to approve a pregnancy leave for Jennifer McGuigan effective April 8, 2013, followed by a Family Leave, followed by a Child Rearing Leave for August through December of the 2013-14 school year as requested. 5 Prl Motion to approve the following building transfers for the remainder of 2012-13 school year. Employee Building Assignment Linda Fiorillo Woodglen and Valley View 6 Prl Motion to approve emergent hiring of the following. Christine Confortini ACTION AGENDA: Committee Recommendation 5
Finance #6 Motion by Mr. Wilhelms, seconded by Mrs. Weiler, to approve payment of the bills for the period November 6, 2012 through November 30, 2012 as presented, in the amount of $1,047,850.28 Personnel #4 Motion by Mrs. Weiler, seconded by Mrs. Szymczak, to increase Brittany Lowery to a full time teaching position effective 12/15/12 at her current rate of Step 1 BA. #7 Motion by Mrs. Weiler, seconded by Mrs. Szymczak, to hire Christine Confortini as a part time Paraprofessional at Step 1 $11.93 per hour plus BS stipend effective 12/12/12. Buildings & Grounds #4 Motion by Mr. Roll, seconded by Mrs. Weiler, to accept a proposal from Teleco, Inc. licensed as Venus Telephone Sales and Service Co., Inc. (VTS) to provide a telephone system for Woodglen School at a cost of $15,300.00 installed. Old Business None. Proposals Requested Received Adalex Communications $22,622.10 AV Business Communication Systems $21,950.00 Teleco, Inc. $15,300.00 New Business The board president assigned the following members to the Lebanon Township School District Negotiations Team. John Roncoroni Georgette Szymczak Kelly Weiler George Wilhelms Public Comments None 6
Adjournment Mr. Roll moved, Mr. Wilhelms seconded, to adjourn the meeting at 8:00 pm. Motion carried by unanimous voice vote. Respectfully submitted, Attest: Board Vice President Ruth Fanjoy, Business Administrator/ Board Secretary 7