Transit Planning & Operations Committee Thursday, August 16, 2012 MINUTES CALL TO ORDER The Regular Meeting of the Transit Planning and Operations (TP&O) Committee was called to order at 4:15 p.m. by Chairperson Herrera in Conference Room B-104, Valley Transportation Authority (VTA), 3331 North First Street, San Jose, California. 1. ROLL CALL Attendee Name Title Status Margaret Abe-Koga Member Absent Rose Herrera Chairperson Present Sam Liccardo Member Present Nancy Pyle Vice Chairperson Present Gail A. Price Alternate Member Absent *Alternates do not serve unless participating as a Member. A quorum was not present and a Committee of the Whole was declared. 2. PUBLIC PRESENTATIONS There were no Public Presentations. 3. ORDERS OF THE DAY Chairperson Herrera noted the Committee for Transit Accessibility Report will be removed from the regular monthly Agenda, and activity reports will be provided on an as needed basis. She indicated Agenda Item #7, Hybrid Bus Procurement Competitive Negotiation and Agenda Item #9, Competitive Negotiation Express Bus Procurement, would be heard together. accepted the Orders of the Day. The Agenda was taken out of order. 3331 North First Street San Jose, CA 95134-1927 Administration 408.321.5555 Customer Service 408.321.2300
REGULAR AGENDA 10. Fare Program Michael T. Burns, General Manager, provided an overview of the fare program and Colleen Valles, Senior Policy Analyst, provided an overview of the staff report. On order of Chairperson Herrera and there being no objection the Committee received a report on the Fare Program. 11. Quarterly Marketing Report Greta Helm, Chief External Affairs Officer, introduced Maria Cambra, Marketing Supervisor, and provided an overview of the staff report highlighting outreach efforts for the Clipper program and various marketing efforts and promotions. Vice Chairperson Pyle took her seat at 4:30 p.m. and a quorum was established. received the Quarterly Marketing Report. 6. Transit Shelter Advertising Program Agreement Jim Unites, Deputy Director Operations, provided a brief overview of the staff report. He called attention to the memo from Board Chairperson, Ken Yeager, requesting the agreement with Clear Channel includes a requirement to post nutrition information for any food and beverage items pictured in the ad and are offered for sale by the advertiser. Bruce Qualls, Clear Channel Real Estate and Public Affairs, expressed concern with the challenges to advertisers and the unintended consequences of requiring restrictions on advertisements for food, including loss of revenue. Chairperson Herrera provided clarification noting Chairperson Yeager s agreement with the recommendation of approval of the contract with a direction to continue negotiation on the issue. Mr. Burns noted several legal issues need to be researched before staff advises the Board. Member Liccardo requested information regarding the Bikeshare Program and what is needed to expand potential advertising opportunities for revenue generation at Bikeshare stations. The Committee requested additional information on the size of the market that could be affected by the proposed advertising restrictions. M/S/C (Liccardo/Pyle) to approve submitting a recommendation to the Board of Directors to authorize the General Manager to amend the Transit Shelter Advertising Program Agreement with Clear Channel Outdoor and Implementation Agreement for the Transit Shelter Advertising Program with the participating cities, county, and Clear Channel Outdoor, extending the agreements three years through October 31, 2015 with two option years and modified terms. The Committee noted that VTA Chairperson Yeager s recommendation be discussed with the full Board. NOTE: M/S/C MEANS MOTION SECONDED AND CARRIED AND, UNLESS OTHERWISE INDICATED, THE MOTION PASSED UNANIMOUSLY. Transit Planning & Operations Committee Minutes Page 2 of 5 August 16, 2012
5. Committee for Transit Accessibility Activities There was no report from the Committee for Transit Accessibility. 7. Hybrid Bus Procurement Competitive Negotiation and 9. Low Floor Bus Procurement Express Bus Service Michael Hursh, Chief Operating Officer, provided an overview of the staff report. Member Liccardo stressed the importance of clearly explaining to the Board and public the recommended procurement process. He added key factors that were considered in the process should be highlighted when the item is brought back for Board approval. M/S/C (Pyle/Liccardo) to approve submitting a recommendation to the Board of Directors to adopt a Resolution, upon a two-thirds vote of the Board of Directors, finding that a competitive sealed bid process does not constitute a method of procurement purchase of up to 15 forty-foot hybrid buses to replace similar buses that have reached the end of their useful life, as required by Public Contract Code Sections 20216 and M/S/C (Pyle/Liccardo) to approve submitting a recommendation to the Board of Directors to adopt a Resolution, upon a two-thirds vote of the Board of Directors, finding that a competitive sealed bid process does not constitute a method of procurement purchase of up to 20 low-floor buses for VTA s Express Bus service, as required by Public Contract Code Sections 20216 and 8. Low-Floor Bus Procurement Community Bus Mr. Hursh introduced Heidi Samuels, Deputy Director, Maintenance and Security, and Art Douwes, Operations Manager, Engineering. He provided a presentation highlighting: 1) Background; 2) Existing Community Bus service; 3) Existing buses; 4) Passenger concerns; 5) Operating concerns; 6) Passenger boarding; 7) Broken suspension; 8) Ramp vs. lift failure rate; 9) Maintenance costs; 10) Low-floor cutaway options; and 11) Comparisons. The Committee discussed the pros and cons of hybrid and diesel vehicles, including: 1) fuel efficiency, 2) maintenance costs; and 3) environmental impacts. They acknowledged the hybrid vehicle but noted additional information is needed. The Committee requested staff gather data from other transit agencies that have longer term experience with 40 low-floor hybrid vehicles to present a better side by side comparison. M/S/C (Pyle/Liccardo) to direct staff to return with additional data on fuel efficiency and maintenance costs to justify procurement of Hybrid vehicles for Community Bus and to defer submitting a recommendation to the Board of Directors to adopt a Resolution upon a two-thirds vote of the Board of Directors finding that a competitive sealed bid process does not constitute a method of procurement adequate for VTA s needs and directing the use of competitive negotiation for the purchase of up to 40 small low-floor transit buses, up to 32' in length, as required by Public Contract Code Sections 20216 and Transit Planning & Operations Committee Minutes Page 3 of 5 August 16, 2012
CONSENT AGENDA 4. Regular Meeting Minutes of May 18, 2012 M/S/C (Liccardo/Pyle) to approve the TPO Regular Meeting Minutes of May 18, 2012. REGULAR AGENDA (continued) 12. Santa Clara - Alum Rock Bus Rapid Transit (BRT) Real Estate Update Bijal Patel, Deputy Director Real Estate, provided an overview of the staff report. received the Santa Clara - Alum Rock Bus Rapid Transit (BRT) Real Estate Update. OTHER ITEMS 13. June/July 2012 Monthly Ridership and Fare Revenue Performance Joonie Tolosa, Manager, Operations Analysis and Reporting, provided a report highlighting ridership, fare revenue, and clipper usage for June/July 2012. On order of Chairperson Herrera and there being no objection the Committee received the June/July 2012 Monthly Ridership and Fare Revenue Performance report. 14. Items of Concern and Referral to Administration There were no Items of Concern and Referral to Administration. 15. Committee Work Plan Member Liccardo questioned if the Committee will address the issue of funding the Bikeshare Program. John Ristow, Chief CMA Officer, indicated an update will be provided when the schedule for vendor selection is received. Work Plan was reviewed. 16. Committee Staff Report Mr. Hursh provided a written report to the Committee. received the Committee Staff Report. Transit Planning & Operations Committee Minutes Page 4 of 5 August 16, 2012
17. Chairperson s Report There was no report from the Chairperson. 18. Determine Consent Agenda for the September 6, 2012 Board of Directors Meeting CONSENT: Agenda Item #7., Adopt a Resolution, upon a two-thirds vote of the Board of Directors, finding that a competitive sealed bid process does not constitute a method of procurement purchase of up to 15 forty-foot hybrid buses to replace similar buses that have reached the end of their useful life, as required by Public Contract Code Sections 20216 and Agenda Item #9., Adopt a Resolution, upon a two-thirds vote of the Board of Directors, finding that a competitive sealed bid process does not constitute a method of procurement purchase of up to 20 low-floor buses for VTA s Express Bus service, as required by Public Contract Code Sections 20216 and Agenda Item #10., Receive an update on the Fare Program. REGULAR: Agenda Item #6., Authorize the General Manager to amend the Transit Shelter Advertising Program Agreement with Clear Channel Outdoor and Implementation Agreement for the Transit Shelter Advertising Program with the participating cities, county, and Clear Channel Outdoor, extending the agreements three years through October 31, 2015 with two option years and modified terms. 23. ANNOUNCEMENTS There were no Announcements. 24. ADJOURNMENT On order of Chairperson Herrera and there being no objection, the meeting was adjourned at 5:32 p.m. Respectfully submitted, Menominee L. McCarter, Board Assistant Office of the Board Secretary Transit Planning & Operations Committee Minutes Page 5 of 5 August 16, 2012