LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4 TH STREET HUGO, OKLAHOMA 74743 MINUTES BOARD OF DIRECTORS MEETING November 9, 2010 Hugo, OK 74743 The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regularly scheduled session on Tuesday, November 9, 2010, at 10:00 AM. The meeting was held at the Little Dixie Home Ownership Center, 500 E. Rosewood Dr., Hugo, OK. The meeting was called to order by the Chairman, Herb Matlock. In order to be in compliance with the Open Meeting Act, the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items. The Board was presented with the September 2010 Minutes and the August and September 2010 Financial Reports. A motion was made by Andrea Henkel and seconded by David Rawls to accept both the September 2010 Minutes as well as the August and September 2010 Financial Reports. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached. Gary Saunders of Saunders and Associates presented the Board with the 2009 Audit Report. CO SE T DOCKET ITEMS CO SIDER SUBMISSIO OF RESOLUTIO S A D/OR GRA T APPLICATIO S a. March of Dimes Application in the amount of $14,920; if awarded, funds will be used to provide preconception knowledge and risk reduction awareness training for mothers and expectant mothers. b. RSVP Continuation to the Corporation for National and Community Services in the amount of $67,874; if awarded, these funds will be used to pay for operational costs associated with the Retired Senior Volunteer Program. c. National Crime Victims Rights Week Community Awareness Project in the amount of $5,000; if awarded, funds will be used to host a resource rally to raise awareness of victims rights. d. Organizational Underwriting Application to NeighborWorks America in the amount of $275,000; if awarded, funds will be used for salary support associated with the Housing Program. e. Real Estate Development, Post Development to NeighborWorks America in the amount of $50,000; if awarded, funds will be used to rehabilitate the Little Dixie Family Service Center located in Antlers, OK.
f. Real Estate Development, Pre Development (site work) to NeighborWorks American in the amount of $50,000; if awarded, funds will be used to complete necessary site work on a piece of property located in Durant, OK that will be the site of the Bryan County HomeOwnership Center. g. Real Estate Develoment, Pre Development (lots) to NeighborWorks America in the amount of $50,000; if awarded, funds will be used to purchase five lots in Bryan County to be used as construction sites for participants of the Self Help Housing Program. h. International Paper Foundation Grant Application in the amount of $11,000 ( the agenda reflects an incorrect amount of $8,000); if awarded, $8,000 of the funds will be used for educational materials for the YouthBuild Program and $3,000 will be used by the Smart Start Program to purchase age appropriate books for low-income children in the tricounty area. i. Refresh Everything Application to Pepsi Co. in the amount of $50,000; if awarded, these funds will be used for travel costs, training, and salaries related to the Early Childhood State Pilot Project. j. YouthBuild Application for Choctaw County to the U.S. Department of Labor in the amount of $750,000; if awarded, funds will be used for operational support related to the continued implementation of the YouthBuild Program in Choctaw County. k. YouthBuild Application for Pushmataha County to the U.S. Department of Labor in the amount of $750,000; if awarded, funds will be used for operational support related to the implementation of a new YouthBuild Program in Pushmataha County. l. YouthBuild Application for McCurtain County to the U.S. Department of Labor in the amount of $750,000; if awarded, funds will be used for operational support related to the implementation of a new YouthBuild Program in McCurtain County. m. Head Start/Early Head Start CACFP Budget in the amount of $584,721.36; if awarded, funds will be used for costs associated with providing the Child and Adult Care Food Program within the Head Start Program. CO SIDER ACCEPTA CE OF GRA TS/CO TRACTS/AWARDS a. Housing Preservation Grant from USDA Rural Development in the amount of $43,765; funds will be used to rehab four homes in McCurtain and Choctaw Counties. b. Public Awareness in Underserved Areas Grant from U.S. Department of Justices in the amount of $100,000; funds will be used for operational costs associated with the Court Appointed Special Advocate Program. c. AmeriCorps Grant from the Oklahoma Community Service Commission in the amount of $208,000; funds will be used to pay for 32 AmeriCorp Members. d. Strategic Enhancement to Mentoring Grant from the U.S. Department of Justice in the amount of $499,999; funds will be used to expand the Passport to the Future program services to include parent-child activities centered on art, health, or higher education, as well as parent training e. VITA Grant from the U.S. Department of Treasury in the amount of $7,364; funds will be used to provide free tax preparation to low and very low-income individuals and families in the tri-county area. f. ARRA Funding from the Oklahoma Department of Commerce in the amount of $3,975; funds will be used to install computer kiosks at 8 locations within the tri-county area in
which community members will be able access information on social services and Little Dixie employment opportunities. g. ARRA SERC Weatherization funds in the amount of $200,000; funds will be used to implement energy saving measures in the homes of qualifying low and low-income homeowners. h. Inasmuch Foundation funds in the amount of $1,900; funds will be used for general operations related to the Smart Start Program i. Early Childhood State Pilot Program Grant in the amount of $197,343.06; funds will be used to operating costs associated with the Early Childhood State Pilot Program. A motion was made by Chuck Partin and seconded by Will Smith to approve submissions and acceptance of items listed on the Consent Docket. The roll call vote was as follows: Yes 20; No 0; Abstain 0. The motion carried. The Voting Record is attached. Dawn McDaniel, Head Start Director, requested the Board s consideration and vote to approve the Mental Health Consultation Contract with Zen Gee for the 2010-2011 school year. A motion was made by David Rawls and seconded by Leona Edwards to approve the contract. The roll call vote was as follows: Yes 20; No 0; Abstain 0. The motion carried. The Voting Record is attached. Herb Matlock, Board Chairman, presented the Board with the Board of Directors Meeting Schedule for 2011. A motion was made by Leeoma Caldwell and seconded by Leona Edwards to approve the meeting schedule for 2011. The roll call vote was as follows: Yes 18; No 2; Abstain 0. The motion carried. The Voting Record is attached. Pam Covington, Planning Director, provided the Board with a Planning Department Report. Becky Reynolds, Associate Director, provided the Board with training on how to access the NeighborWorks Website for Board Members. Jay Weatherford, Associate Director, provided the Board with information on upcoming Head Start events including an auction to be held on November 13, 2010. Pam Covington, Planning Director, provided the Board with a Strategic Plan Report. Brenda Ashalintubbi, Home Health Administrator, provided the Board with an update on Kiamichi Development Company Activities. Johnny Moffitt, Associate Director, provided the Board with a Parks Report. Lori Little, Head Start Policy Council Representative, provided the Board with a Head Start Policy Council Report.
Other Reports/Announcements/Correspondence provided to the Board was as follows: Letter to the Editor; HS/EHS Enrollment/Attendance Report; HHS Communication and Guidance Reports; USDA Meals & Snack Report; HS/EHS Program Summary Report. Clark LeForce, Director of Operations, requested the Board s consideration and vote to interpret/determine the intent of September 11, 2007 Board Meeting Vote regarding the elimination of a LDCAA Board Position of a Hugo Rotary Club representative as recorded in the September 11, 2007 Board Meeting Minutes. A motion was made by Andrea Henkel and seconded by Keith Lowe to interpret and show the intent of September 11, 2007 LDCAA Board Meeting vote regarding the elimination of a LDCAA Board Membership of a Hugo Rotary Club representative as recorded in the September 11, 2007 Board Meeting Minutes as follows: At the time of the vote there were two positions on the LDCAA Board represented by two Hugo Rotary Club members. The term of the first Board Member had expired and the second Member s, Leoma Caldwell, had not expired. The LDCAA Board intended to replace the expiring LDCAA Board Member with a representative of Choctaw Electric, Hugo, Oklahoma while maintaining Leoma Caldwell as a LDCAA Board Member representing the Hugo, Oklahoma Rotary Club. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Susan Wall and seconded by Leona Edwards to enter into Executive Session to discuss the personnel committee s performance evaluation, annual contract renewal, and employment of Brenda Needham as Executive Director. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by David Rawls and seconded by Leona Edwards to return to and resume the regular board meeting. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by David Rawls and seconded by Keith Lowe to accept the Personnel Committee s Performance Evaluation of Brenda Needham as Executive Director. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Leeoma Caldwell and seconded by Kenneth Hamilton to renew the annual contract of Brenda Needham as Executive Director for the year 2011. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. The Chairman adjourned the meeting at 12:45 pm. Jerry Shinn, Secretary/Treasurer
LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4 TH STREET HUGO, OKLAHOMA 74743 MINUTES BOARD OF DIRECTORS MEETING September 14, 2010 Hugo, OK 74743 The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regularly scheduled session on Tuesday, September 14, 2010, at 10:00 AM. The meeting was held at the Little Dixie Home Ownership Center, 500 E. Rosewood Dr., Hugo, OK. The meeting was called to order by the Chairman, Herb Matlock. In order to be in compliance with the Open Meeting Act, the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items. The Board was presented with the August 2010 Minutes and the July 2010 Financial Reports. A motion was made by Leeoma Caldwell and seconded by Kenneth Hamilton to accept both the August 2010 Minutes and the July 2010 Financial Reports. The roll call vote was as follows: Yes 14; No 0; Abstain 0. The motion carried. The Voting Record is attached. CO SE T DOCKET ITEMS CO SIDER SUBMISSIO OF RESOLUTIO S A D/OR GRA T APPLICATIO S a. Barbara Bush Foundation for Family Literacy Application in the amount of $65,000; if awarded, these funds will be used to implement a Family Literacy Initiative within LDCAA s existing YouthBuild Program. b. Healthy Vision Community Awards Application to the National Eye Institute in the amount of $10,000; if awarded, funds will be used to purchase project-specific supplies, support local travel, and provide consultants to assist with community-based eye health awareness activities. c. Rural Health Network Development Application to HRSA in the amount of $540,000; if awarded, funds will be used to provide support for a Network Director and IT Specialist for the Southeast Oklahoma Rural Health Network. d. Housing Assistance Council Capacity Building Grant in the amount of $45,000; if awarded, these funds will be used to fund capacity-building activities that will lead to the long-term sustainability of the LDCAA. CO SIDER ACCEPTA CE OF GRA TS/CO TRACTS/AWARDS a. Second Chance Act Mentoring Grant from the U.S. Department of Justice in the amount of $236,193; these funds will be used to implement a mentoring/reentry program from local inmates housed at the Idabel Community Work Center.
b. Resolution to Approve USDA Community Facility Grant for Maintenance at Head Start sites in the amount of $246,193. c. Resolution to Approve USDA Community Facility Grant for Horace Mann Head Start in the amount of $8,751. d. Resolution to Approve USDA Community Facility Grant from Hugo Head Start in the amount of $16,972. e. PRIME Option Year 1 funds from the Small Business Administration in the amount of $50,250; these funds will be used for operational support of the PRIME Program. f. 2 nd Head Start Body Start Award in the amount of $4,980.88; funds will be used to purchase playground equipment for Fort Town Head Start Center. g. Self-Help Housing Grant from USDA Rural Development in the amount of $1,381,789; funds will be used for operational support related to LDCAA s Self-Help Housing Program. h. Head Start Healthy Marriage Initiative funds in the amount of $299,186; funds will be used for operational support related to LDCAA s Healthy Marriage Initiative. A motion was made by Andrea Henkel and seconded by Leeoma Caldwell to approve submissions and acceptance of items listed on the Consent Docket. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Jerry Duncan and seconded by Leona Edwards that Herb Matlock, Brent Franks, Jerry Shinn, Kenneth Hamilton, William Smith, and Chuck Partin serve on the Executive Committee. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Eddy McIntosh and seconded by Mark McIntosh that Herb Matlock, Brent Franks, Jerry Shinn, Kenneth Hamilton, William Smith, and Chuck Partin serve on the Personnel Committee. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Jerry Duncan and seconded by Susan Wall that Herb Matlock, Jerry Shinn, Ray Noble, Lewis Collins, Arthur Stewart, Chuck Partin, Kenneth Hamilton, and Joel Taylor serve on the Finance Committee. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Eddy McIntosh and seconded by Clint Bray that Herb Matlock, Leona Edwards, Frank Rosenthal, Lewis Collins, Mark McIntosh, Keith Lowe, and Chuck Partin to serve on the Asset Committee. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Clark LeForce, Director of Operations, requested the Board s consideration, discussion, and vote on changing LDCAA Policy 10, Orientation Period from 180 days to 90 days. A motion was made by Leeoma Caldwell and seconded by John Dean to approve the change. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached.
Clark LeForce, Director of Operations, requested the Board s consideration, discussion, and vote on changing LDCAA Policy 30 to modify change in orientation period from 180 days to 90 days. A motion was made by Leeoma Caldwell and seconded by Kenneth Hamilton to approve the change. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Clark LeForce, Director of Operations, requested the Board s consideration, discussion, and vote on changing LDCAA Policy 313. 1 st Item: Change will to may be placed on leave without pay status and add in accordance with Policy No. 323. 2 nd Item: Add definitions of spouse, child, mother, and father. 3 rd Item: Add language allowing agency the option to require medical certification of illness and need for assistance to care for child, spouse, or parent. 4 th Item: Add language to require employees to call supervisor by phone when sick. A motion was made by Andrea Henkel and seconded by Eddy McIntosh to approve all four changes. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Clark LeForce, Director of Operations, requested the Board s consideration, discussion, and vote on changing LDCAA Policy 323 to limit leaves of absence without pay to not exceed 30 days during any calendar year, change the term personal leave of absence without pay and add sole discretion of Executive Director. A motion was made by Susan Wall and seconded by Eddy McIntosh to approve the changes to LDCAA Policy 323. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Clark LeForce, Director of Operations, requested the Board s consideration, discussion, and vote on changing LDCAA Policy 324 to add not to exceed six weeks and shall run concurrently with Family Medical Leave. A motion was made by Chuck Partin and seconded by Mark McIntosh to approve the change to Policy 324. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Clark LeForce, Director of Operations, requested the Board s consideration, discussion, and vote on changing LDCAA Policy 621 to add language at the LDCAA Administrative Office. A motion was made by Leeoma Caldwell and seconded by Leona Edwards to approve the change.. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Clark LeForce, Director of Operation, provided Board Training on the Employee Contact and Complaint Appeal Process. Johnny Moffitt, Associate Director, and Frankie Hinton, Parks Director, provided the Board with an update on the activities at Hugo Lake State Park, Raymond Gary State Park, and Clayton Lake State Park. Jessica Withers provided the Board with the Head Start Policy Council Report. The Head Start Policy Council Minutes were provided to the Board Members.
Brenda Needham, Executive Director, presented the Employee of the Month Award to Amanda Perry, Self-Help Housing Program Secretary. Other Reports/Announcements/Correspondence provided to the Board was as follows: National Community Action Partnership Awards; HS/EHS Enrollment/Attendance Report; HHS Communication and Guidance Reports; USDA Meals & Snack Report; HS/EHS Program Summary Report. The Chairman adjourned the meeting at 12:00 pm. Jerry Shinn, Secretary/Treasurer
LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4 TH STREET HUGO, OKLAHOMA 74743 MINUTES BOARD OF DIRECTORS MEETING August 10, 2010 Hugo, OK 74743 The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regularly scheduled session on Tuesday, August 10, 2010, at 10:00 AM. The meeting was held at the Little Dixie Home Ownership Center, 500 E. Rosewood Dr., Hugo, OK. The meeting was called to order by the Chairman, Herb Matlock. Roll Call was taken and a quorum was established. The following members were present: Leeoma Caldwell, Lewis Collins, Kevin Cory, John Dean, Leona Edwards, Brent Franks, Kenneth Hamilton, David Hawkins, Andrea Henkel, Vickie Leathers, Mark McIntosh, Ray Noble, Chuck Partin, David Rawls, Jerry Shinn, Arthur Stewart, Joel Taylor, and Herb Matlock. The following members were absent: Clint Bray, Jerry Duncan, Keith Lowe, Eddy McIntosh, Frank Rosenthal, Steve Sniegecki, William Smith, Susan Wall, and Jessica Withers. The first item to be addressed was Item #12: Election of Kiamichi Development Company (KDC) Board Members. A motion was made by David Rawls and seconded by Kenneth Hamilton that the following people serve on the KDC Board: Barbara Beasley; Dr. Eric Ensley; Martin Tucker; Brenda Needham (as LDCAA Executive Director); and Herb Matlock (as LDCAA Board Chairman). The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached. In order to be in compliance with the Open Meeting Act, the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items. The Board was presented with the July 2010 Minutes and the June 2010 Financial Reports. A motion was made by Leeoma Caldwell and seconded by Mark McIntosh to accept both the July 2010 Minutes and the June 2010 Financial Reports. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached. CO SE T DOCKET ITEMS CO SIDER SUBMISSIO OF RESOLUTIO S A D/OR GRA T APPLICATIO S a. PRIME Technical Assistance Application to the Small Business Administration in the amount of $173,598; if awarded, funds will be used to provide technical assistance to current and potential small business owners.
b. Surface Transportation Infrastructure Discretionary Grant for Capital Investments II Application to the Department of Transportation in the amount of $1,000,000; if awarded, funds will be used for capital improvements related to the Transit Program. c. Public Transit Revolving Fund Application to the Oklahoma Department of Transportation in the amount of $313,063; if awarded, these funds will be used for operational costs related to the Transit Program. d. Letter of Inquiry to PSO asking for $25,000 for the State Early Childhood Pilot Project. CO SIDER ACCEPTA CE OF GRA TS/CO TRACTS/AWARDS a. Mentoring Children of Prisoners Continuation from HHS in the amount of $200,000; funds will be used for operational costs related to the Passport to the Future Mentoring Program. b. Clorox Power a Bright Future Contest Award in the amount of $1,000; funds will be used to provide program mentees with field trips that encourage cultural diversity. c. NeighborWorks Technical Assistance Grant in the amount of $5,000; funds will be used to pay for consultant expenses and fees associated with the provision of technical assistance and training for the Little Dixie Housing Program. d. FY 2011 Homeless Assistance Program Funds from the Oklahoma Department of Commerce in the amount of $2,386; funds will be used to provide payment vouchers to low and very low-income residents that are at risk of becoming homeless. e. RX for Oklahoma Funds for 2011 in the amount of $15,578.69; funds will be used for operational purposes of Little Dixie s Prescription Drug Application Assistance Program. f. Head Start Body Start Play Space Grant in the amount of $5,000; funds will be used to purchase playground equipment for Hugo Head Start. g. NeighborWorks Training Slots valued at $20,800 that will provide Little Dixie staff with the opportunity to attend the NeighborWorks Training Institute. h. 2011 Transit 5311 Funds in the amount of $914,863; funds will be used for operational purposes associated with Little Dixie s Transit Program. A motion was made by David Rawls and seconded by Andrea Henkel to approve submissions and acceptance of items listed on the Consent Docket. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Joel Taylor, who headed the Officer Nominating Committee for the LDCAA Board of Directors, reported that the recommendation of the committee was that the current officers continue to serve (current officers are as follows: Herb Matlock-Chairman; Brent Franks-Vice Chairman; and Jerry Shinn-Secretary/Treasurer). The Chairman asked if there were any nominations from the Board. A motion was made by David Rawls and seconded by Mark McIntosh that nominations cease and that the current officers remain in their positions. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached. A motion was made by Ray Noble and seconded by Mark McIntosh that, in addition to the Board officers, Kenneth Hamilton, Eddy McIntosh, Will Smith, and Chuck Partin continue to serve on the Executive Committee. The roll call vote was as follows: Yes 16; No 1; Abstain 0. The motion carried. The Voting Record is attached.
Karla Luginbill, Court Appointed Special Advocates (CASA) Program Director, presented the CASA Program Report. Jeannie McMillan, Transit Director, requested the Board s consideration and vote to approve the Little Dixie Transit ADA Policy. A motion was made by David Rawls and seconded by Mark McIntosh to approve the ADA Policy. The roll call vote was as follows: Yes 16; No 0; Abstain 0. The motion carried. The Voting Record is attached. Jeannie McMillan, Transit Director, requested the Board s consideration and vote to approve the Little Dixie Transit Over-the-Counter and Prescription Drug Policy. A motion was made by Brent Franks and seconded by Jerry Shinn to approve the policy. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached. Leslie Noel, Head Start Education Specialist, presented the Head Start Child Outcomes Report. Brenda Ashalintubbi provided the Board with an update on the activities of Kiamichi Development Company. Leona Edwards provided the Board with the Head Start Policy Council Report. The Head Start Policy Council Minutes were provided to the Board Members. Brenda Needham, Executive Director, presented the five-year service awards. Other Reports/Announcements/Correspondence provided to the Board was as follows: APEX Awards; Board Member Financial Contribution Form; HS/EHS Enrollment/Attendance Report; HHS Communication and Guidance Reports; USDA Meals & Snack Report; HS/EHS Program Summary Report. The Chairman adjourned the meeting at 11:26 am. Jerry Shinn, Secretary/Treasurer
LITTLE DIXIE COMMUNITY ACTION AGENCY, INC. 209 NORTH 4 TH STREET HUGO, OKLAHOMA 74743 MINUTES BOARD OF DIRECTORS MEETING July 13, 2010 Idabel, OK 74745 The Board of Directors of Little Dixie Community Action Agency, Inc. met in a regularly scheduled session on Tuesday, July 13, 2010, at 10:00 AM. The meeting was held at the Museum of the Red River, 812 S.E. Lincoln Road, Idabel, OK. The meeting was called to order by the Chairman, Herb Matlock. Roll Call was taken and a quorum was established. The following members were present: Herb Matlock, Jerry Shinn, Brent Franks, Joel Taylor, Clint Bray, Jessica Withers, Chuck Partin, John Dean, Kenneth Hamilton, Lewis Collins, Ray Noble, Vickie Leathers, William Smith, David Rawls, Leeoma Caldwell, Andrea Hinkle, Leona Edwards, Keith Lowe, Steve Sneigecki. The following members were absent: Kevin Cory, Jerry Duncan, David Hawkins, Eddy McIntosh, Mark McIntosh, Frank Rosenthal, Arthur Stewart, and Susan Wall. In order to be in compliance with the Open Meeting Act, the vote of each member was publicly cast and recorded. The agenda contained Consent Docket items of business and the rules that pertain to voting on the items. The Board was presented with the June 2010 Minutes and the May 2010 Financial Reports. A motion was made by David Rawls and seconded by William Smith to accept both the June 2010 Minutes and the May 2010 Financial Reports. The roll call vote was as follows: Yes 17; No 0; Abstain 0. The motion carried. The Voting Record is attached. CO SE T DOCKET ITEMS CO SIDER SUBMISSIO OF RESOLUTIO S A D/OR GRA T APPLICATIO S a. ARRA Early Learning Mentor Coaches application to ACF Office of Head Start in the amount of $225,000; if awarded, funds will be used to hire three employees to serve as Mentor-Coaches to Head Start/Early Head Start teachers and staff. b. Sarkeys Application for CASA in the amount of $50,000; if awarded, funds will be used for salary support associated with the CASA Program. c. Rural Microentrepreneur Assistance Program to USDA in the amount of $2,000,000 (loans), and $500,000 (grant); if awarded, funds would create one new full-time job position that would make loans to entrepreneurs and would help to offset salary expenses of the existing loan officer. d. VITA Application to the U.S. Department of Treasury in the amount of $8,356; if awarded, funds will be used to provide tax preparation services to low and very lowincome residents in the tri-county service area.
e. Rural Cooperative Development Grant to USDA in the amount of $225,000; if awarded, funds will be used to develop a one-stop shop for resources and information related to the development of a cooperative business. f. Letter of Inquiry to Merrick Foundation for State Early Childhood Pilot Project; these funds will be used as non-federal match for the State Early Childhood Pilot Project. g. Kerr Foundation Application for State Early Childhood Pilot Project in the amount of $25,000; if awarded, funds will be used as non-federal match for the State Early Childhood Pilot Project. h. Letter of Inquiry to Kimmell Family Foundation for State Early Childhood Pilot Project; if awarded, funds will be used as non-federal match for the State Early Childhood Pilot Project. i. International Paper Co. Foundation Application for State Early Childhood Pilot Project; if awarded, funds will be used as match for the State Early Childhood Pilot Project. j. Letter of Inquiry to Stephenson Family Foundation for State Early Childhood Pilot Project; if awarded, funds will be used for non-federal match for the State Early Childhood Pilot Project. k. Letter of Inquiry to James N. McCoy Foundation for State Early Childhood Pilot Project; if awarded, funds will be used for non-federal match for the State Early Childhood Pilot Project. l. 2 nd Head Start Body Start Application in the amount of $5,000; if awarded, funds will be used to improve outdoor play places at Head Start centers. m. Head Start/Early Head Start Refunding Application to ACF in the amount of $3,298,842; if awarded, funds will be used for operation expenses associated with the Head Start/Early Head Start Program. CO SIDER ACCEPTA CE OF GRA TS/CO TRACTS/AWARDS a. NeighborWorks Award for Rehab of Existing Residential Rental Property in the amount of $325,000; funds will be used to replace stairwells and breezeways in each of the four two-story units, other activities will include replacement of single-paned windows with Low E double-paned windows and replacement/installment of vinyl siding. b. NeighborWorks Technical Assistance Grant in the amount of $10,000; funds will be used for the development of a business plan for the Housing Department. c. Oklahoma Partnership for School Readiness in the amount of $57,800; funds will be used for operating expenses related to the Head Start Program. d. Head Start/Early Head Start COLA Increase; funds in the amount of $23,699 will be used to provide Head Start/Early Head Start staff with a cost of living increase in pay. e. Delinquency Prevention Grant from the Office of Juvenile Affairs for CASA in the amount of $27,866.40; funds will be used for operating expenses related to the CASA Program. f. Oklahoma CASA Association State Appropriation in the amount of $18,171.62; funds will be used for operating expenses related to the CASA Program. g. DHS/Oklahoma CASA Association Collaborative Grant in the amount of $6,952.83; funds will be used for operating expenses related to the CASA Program.
h. Older American Volunteer Program (OAVP) Grant from Oklahoma DHS in the amount of $43,043.92; funds will be used for operating expenses related to the Retired and Senior Volunteer Program. i. Transit Contract for TANF Services in Choctaw and McCurtain Counties in the amount of $28,000; funds will be used to provide transportation services to residents receiving TANF in Choctaw and McCurtain Counties. A motion was made by Ray Noble and seconded by William Smith to approve submissions and acceptance of items listed on the Consent Docket. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Dawn McDaniel, Head Start Director, requested the Board s consideration and vote to approve submittal of request to ACF to close the Grant Head Start Center and open a new center in Boswell. A motion was made by David Rawls and seconded by John Dean to close the Grant Head Start Center and open a new center in Boswell. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Dawn McDaniel, Head Start Director, requested the Board s consideration and vote to approve submittal of request to ACF to add two additional program options: 4 days a week option and locally designed option. A motion was made by Leeoma Caldwell and seconded by Leona Edwards to approve adding the two additional options. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Dawn McDaniel, Head Start Director, requested the Board s consideration and vote to approve the 2010 Community Assessment. A motion was made by Ray Noble and seconded by David Rawls to approve the 2010 Community Assessment. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Dawn McDaniel, Head Start Director, requested the Board s consideration and vote to approve the 2010 Wage Comparability Study. A motion was made by David Rawls and seconded by Clint Bray to approve the 2010 Wage Comparability Study. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Dawn McDaniel, Head Start Director, requested the Board s consideration and vote to approve the 2009-2010 Self-Assessment Report and Program Improvement Plan. A motion was made by Jerry Shinn and seconded by David Rawls to approve the 2009-2010 Self-Assessment Report and Program Improvement Study. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Brenda Needham, Executive Director, requested the Board s consideration and vote to approve the Agency Strategic Plan. A motion was made by Chuck Partin and seconded by Leeoma Caldwell to approve the strategic plan. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. Brenda Ashalintubbi provided the Board with an updated on the activities of Kiamichi Development Company.
Jessica Withers, Head Start Policy Council Representative, provided the Board with the Head Start Policy Council update. Brenda Needham, Executive Director, announced that the June Employee of the Month is Vickie Greer, in addition to the five-year service awards. Other Reports/Announcements/Correspondence provided to the Board was as follows: CHDO Recertification; HS/EHS Enrollment/Attendance Report; HHS Communication and Guidance Reports; USDA Meals & Snack Report; HS/EHS Program Summary Report. Chairman Herb Matlock requested a nominating committee for the 2010 annual election of board officers. Will Smith will represent Choctaw County/Low-Income; John Dean will represent McCurtain County/Private; and Joel Taylor will represent Pushmataha County/Public. The committee will recommend a slate of officers for the next year. A motion was made by Kenneth Hamilton and seconded by Chuck Partin to approve the committee. The roll call vote was as follows: Yes 19; No 0; Abstain 0. The motion carried. The Voting Record is attached. The Chairman adjourned the meeting at 11:05 am. Jerry Shinn, Secretary/Treasurer