Thursday, February 5, 2015 University Suburban Health Center Annual Meeting of the Board of Directors Minutes

Transcription

1 Thursday, February 5, 2015 University Suburban Health Center Annual Meeting of the Board of Directors Minutes Board Members Keith Benjamin, President Anthony Holman Pam O Toole, Secretary Karen Poelking, Vice President Angie Pohlman Yvonne Sanderson Austen Welter, Treasurer The Annual Meeting of the One South Euclid Board of Directors was held on Thursday, February 5, 2015 at University Suburban Health Center, Room A64. A quorum being present, President Keith Benjamin called the meeting to order at 8:03 a.m. A roll call of all board members was taken. The previous minutes from the January 8, 2015 Regular Board Meeting were approved as presented with Angie Pohlman making the motion, seconded by Austen Welter. Finance Report Treasurer Austen Welter delivered both of the Finance Committee Reports for the following: 2014 Year End Report The total income was $77,165.88, of which $60, was generated by property sales. 78% of all income in 2014 was due to property sales. The total expenses were $60, The two largest expenses were Administrative ($24,965.00) and Greenfield streetscape ($13,988.56). The cash total at the end of 2013 was $88, The cash total at the end of 2014 was $109,

2 2015 Year to Date Report The total cash was $104, The total cash and assets was $106, The PNC Checking account was $13, The Credit Union account was $91, As of February 3, 2015 there was no income to report. There were three expenses totaling $1,742.12: - Janis Purdy,$ That amount was for Ms. Purdy to attend the last Board Meeting in January. This expense will be checked on by Yvonne Sanderson (Chair, Strategic Plan Committee) since Ms. Purdy didn t attend the meeting on Ohio CDC Membership Renewal, $ solar lamp posts for Argonne Community Park. This amount came out of the Argonne Pocket Park restricted fund. This is funding collected by the residents for this sole purpose. The Statement of Position financial report sheet has been changed to Balance Sheet. A motion to accept the letter of engagement between One South Euclid and Ann Randall was presented by Austen Welter and seconded by Karen Poelking. A roll call vote was taken and the motion passed unanimously. Residential Revitalization Committee Housing Manager Sally Martin updated the status of the following addresses: Donwell is currently still going through the process to have the incorrect legal description fixed prior to it being sold to Regency Developers Stillmore (which was previously thought to be a possible tear down) was rehabbed and sold for $105,000. Home values have risen to an average of $100,000. That is a 14% increase from the previous 12 months. Keller-Williams listed South Euclid in the Top Ten Cleveland Communities for Commercial Revitalization Committee Greenfield Community Garden When Greenfield was installed in May, 2014, it was designed to be an on-going project to improve the streetscape of downtown South Euclid. One South Euclid has been the primary funder of the infrastructure improvement made at Greenfield (kiosks, furniture, public art, bike racks, etc.). The city has funded items such as banners, hanging baskets and plants, which they will continue to do this year.

3 As the on-going improvements continue, this year it is hoped that three additional benches can be purchased. The total of these benches would not exceed $3,000. After a brief discussion, a motion was made by Yvonne Sanderson and seconded by Angie Pohlman for OSE to allocate the funds for these additional 3 benches for the Greenfield Community Garden, not to exceed $3,000. A roll call vote was taken and it passed unanimously. Rock the Block The Commercial Revitalization Committee is also requesting that One South Euclid serve as the fiscal agent for the Mayfield Road Rock the Block Street Fest scheduled for Saturday, June 13 th from noon to 8:00 p.m. A committee of business owners, city officials and representatives of St. John Lutheran Church convened. This was led by volunteer Tony Caroscio. This event was introduced to the OSE board at the January meeting. The committee envisions the event will take place on Mayfield between S. Green and Belvoir. One side of the street will most likely be closed. The exact location of the event is still being discussed, however, it is envisioned the parking lot of St. John Lutheran Church will serve as the center of the event. The event will feature music and is being coordinated and sponsored by Rummy s, the Black Forest, Johnny Malloy s and Riverstone. There will be kids activities and food up and down Mayfield. The committee has met with city officials and the city is willing to provide non-financial support to ensure the event is successful. All Mayfield Road businesses will be offered the opportunity to have a booth at the event. There is a request from the committee to use One South Euclid as the fiscal agent for the event. With the different entities sponsoring the event, it will be easiest for one organization, such as One South Euclid, to handle collection of all funds from the various sponsors and then payments to all vendors (stage rental, entertainment, etc.) It has been made clear to the committee that One South Euclid would merely be serving as the fiscal agent for this event. Committee Chairman Tony Caroscio would be willing to present to the board and provide continued updates on the event if the board wishes to serve as the fiscal agent. Board members and committee members may also be requested to serve as volunteers at the event. Ideally, this will be an event both the new Revitalization Committee and the Community Engagement Committee can participate in with the Rock the Block Committee once the new One South Euclid Committee structure is in place. It was requested by Keith Benjamin, along with agreement from Ann Randall, that our legal advisors review the contracts for this event. After a brief discussion, a motion was made by Karen Poelking and seconded by Angie Pohlman authorizing One South Euclid to serve as the fiscal agent for the Mayfield Road Rock the Block Event Committee. The event takes place on Saturday, June 13, 2015 from noon to 8 p.m. on Mayfield Road between South Green and Belvoir. A roll call vote was taken and it passed unanimously.

4 Community Gardens Dan Subwick reported that the Community Gardeners Breakfast at Whole Foods will be on Saturday March 28 th at 8:30 a.m. The Garden Lottery will be held on March 2 nd. There are approximately 100 gardeners involved in the program. The Bexley Garden is nearing the bid process and once the weather breaks the garden will be built. Marketing & Community Development Committee Dan Subwick continues to update the new One South Euclid Website OSE.org He stated that both the One South Euclid Facebook page and Twitter are becoming more popular and gaining additional followers. He feels that all of these outlets are an important tool for us with social media. At today s meeting Dan vacated the position of Chair for the Marketing Committee. Governance Committee Prior to beginning her presentation, Karen Poelking requested that her thank you to the previous Advisory and Committee members be put into the Minutes. She thanked them for all of their work with One South Euclid and that they please not step away due to the restructuring of the organization. One South Euclid is in a good place and their participation is valued. Members of the Governance Committee met on January 29, 2015 for the purpose of reviewing and confirming nominees for board membership to be brought forward as a slate at the February 5, 2015 annual board meeting. Additional meeting goals included the assignment of board members into class rosters, a discussion of committee membership and the selection of a board orientation meeting date/time. All board members, not just newly elected members will be invited and encouraged to attend. The revised by-laws, approved at the January 8, 2015 meeting allow for the board to grow in number from nine (9) members to no fewer than fifteen (15) and no more than twenty one (21). In addition, two Ex Officio representatives may be appointed to the board 1 by the Mayor and 1 by the City Council President. Fifteen (15) individuals were approached for board membership to join the six (6) who agreed to renew. Seven (7) accepted the nomination while two are considering nomination and will be contacted again. The remaining six, while not able to take on the responsibility of board membership at this time, expressed support for the organization and its work and stated an interest in volunteering in committee work. The governance committee will continue to recruit nominees in the coming months to reach the desired board size as stated in the by-laws.

5 All seven nominees, as well as the named Ex Officio(s) will be invited to attend the February 5th board meeting. Due to the reorganization of One South Euclid, former advisory members, committee members and volunteers will be contacted and asked to remain involved in the organization and its various committees. Their support and expertise have contributed to the success of OSE thus far and is needed for future growth and success not only of the organization, but the city of South Euclid as well. All board members, new and returning, will be administered an oath of office by Mayor Georgine Welo at the February 5th annual board meeting. The business meeting will be held first at 8:00 a.m. and the induction ceremony will conclude the board meeting. Immediately following the annual board meeting, a short, special meeting of the board will be held to elect officers; president, vice-president, treasurer and secretary. The meeting for the board orientation will be Friday, March 20th at 8:00 a.m. for new and returning members. A location and agenda will be determined. New Business 1. There was a short discussion regarding the Reclaiming Vacant Properties Conference in Detroit from May 19-21, Housing Manager Sally Martin, Economic Development Director Michael Love and Board Secretary/Neighborhood Group co-founder Pam O Toole will attend this conference and speak of ways to fight blight in our cities. A motion was made by Angie Pohlman and seconded by Yvonne Sanderson to allow up to a $1,000 allocation of funds allowing Pam O Toole to attend and present at the conference. A roll call vote was taken and it passed unanimously. 2. There was a discussion of One South Euclid s Agreement with the City of South Euclid and its upcoming renewal this year. Keith Benjamin spoke of the transitions of foreclosed South Euclid homes/lots being turned over from City Council to One South Euclid for sale and rehab purposes. The agreement between the two parties allows for the creating of community events and being able to write grants, among other things. Keith Benjamin then asked Sally Martin for a brief synopsis of the acquisition and sale of properties to benefit One South Euclid. Sally explained that South Euclid has expanded its property program beyond vacant land to currently welcome structured properties such as houses. So far One South Euclid has dealt with approximately 20 parcels. During our March 20 th Board Member Orientation, this agreement will be discussed and potential changes brought forth.

6 3. Keith Benjamin spoke of the Community Connectors Grant. This grant would promote youth engagement in the community as well as inspire, development skills etc. This is a mentoring program. He has begun meeting with school representatives and other members of the community. This would be a faith based grant. Angie Pohlman made the motion that One South Euclid would act as the fiscal agent if the grant is awarded. Karen Poelking seconded the motion. A roll call vote was taken and approved unanimously. 4. Karen Poelking presented the nomination of the slate of individuals to serve as the board members for One South Euclid. Nominations were then called as closed. Yvonne Sanderson made the motion to accept the slate of board members, as proposed by the Governance Committee to serve as the board members of One South Euclid, effective immediately and according to the terms assigned to the individual members of the slate. A roll call vote was taken and the slate passed unanimously. For the record, the slate is as follows: Anthony Holman (Term expires at the 2016 Annual Meeting) Pam O Toole (Term expires at the 2018 Annual Meeting) Karen Poelking (Term expires at the 2016 Annual Meeting) Angie Pohlman (Term expires at the 2017 Annual Meeting) Yvonne Sanderson (Term expires at the 2017 Annual Meeting) Austen Welter (Term expires at the 2018 Annual Meeting) Jay Boland (Term expires at the 2017 Annual Meeting) Len Calabrese (Term expires at the 2016 Annual Meeting) Theron Cyrus (Term expires at the 2018 Annual Meeting) Tom Denk (Term expires at the 2018 Annual Meeting) Greg McCarthy (Term expires at the 2017 Annual Meeting) Al Paynter (Term expires at the 2018 Annual Meeting) Veronica Walton (Term expires at the 2017 Annual Meeting) Stacy Ward-Braxton (Term expires at the 2016 Annual Meeting) Leading up to the Oath being administered by Mayor Welo, Keith Benjamin took a moment to explain some of the history of One South Euclid. Keith Benjamin is now the City Council appointed Ex-Officio member to the Board of One South Euclid. Mayor Welo then spoke for a few minutes about One South Euclid, both the past and moving forward. Following that all board members were then sworn collectively. Upcoming Meetings - Thursday, March 5 th SoEuBAM Mixer City Hall 5:30 7:30 p.m. - Friday, March 20 th OSE Board Member Orientation University Suburban Health Center, Room A64, 8:00 a.m. - Thursday, April 2 nd - OSE Regular Board Meeting University Suburban Health Center, Room A64, 8:00 a.m.

7 - Saturday, June 13 th Rock the Block Mayfield Street Fair, noon 8:00 p.m. - Thursday, July 16 th Summer in The City Mixer, Cedar Center, 5:30 7:30 p.m. - Saturday, Sept. 12 Harvest Fest, Quarry Park North, 11:00 a.m. 3:00 p.m. Motion to adjourn presented by Angie Pohlman and seconded by Austen Welter. Meeting adjourned at 9:21 a.m. Respectfully submitted, Pam O Toole, OSE Board Secretary Next Regular Meeting; Thursday, April 2, 2015 at 8:00 a.m. at University Suburban Health Center, Room A64.