ALPHA KAPPA ALPHA SORORITY, INCORPORATED PI LAMBDA OMEGA CHAPTER BYLAWS

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1 ALPHA KAPPA ALPHA SORORITY, INCORPORATED PI LAMBDA OMEGA CHAPTER BYLAWS ARTICLE I. NAME This organization shall be known as Pi Lambda Omega Chapter, located in Louisville, KY, of Alpha Kappa Alpha Sorority, Incorporated. The chapter shall be composed of Graduate Sorors as defined by the Corporate Constitution and Bylaws. ARTICLE II. PURPOSE The purpose of the Pi Lambda Omega Chapter of Alpha Kappa Alpha Sorority, Incorporated is to function as a nonprofit organization committed to serve the community through the implementation of programs that encourage social, economic and scholastic development. It strives to uphold the programs set forth in the National Constitution and Bylaws of Alpha Kappa Alpha Sorority, Incorporated. ARTICLE III. MEMBERSHIP SECTION 1. Qualifications a) Membership in the chapter is open to any Alpha Kappa Alpha woman. Membership into the chapter is open to all women who have earned a baccalaureate degree with a cumulative average of at least C+ or a graduate or professional degree from an accredited senior college or university and has some definite contribution to make to Alpha Kappa Alpha Sorority, Incorporated. Or, she has been initiated in an undergraduate chapter and chooses to transfer her membership to the alumna chapter. b) Invitation for new membership into the chapter will be extended to qualified women who have proven to possess leadership ability and commitment as demonstrated by service to her community. c) A life member is a soror who possesses certain qualifications of years of service to the Sorority, has met the financial obligations for life membership and has submitted the proper forms to the Corporate Office. A life member shall receive a life membership certificate, a pin, a financial card, and the Ivy Leaf. As a member of the Boule, she shall have speaking privileges. She shall not be required to attend chapter meetings or in any other way participate in chapter activities; but nationally, she shall receive all courtesies accorded an active soror. She shall not be required to assume chapter obligations, therefore will have no voting privileges in the chapter. Should she wish to vote or participate in chapter activities, she must assume her share of the chapter's obligations. SECTION 2. Assessments, Fees or Dues a) The fiscal year of the sorority shall be January 1 to December 31. b) In order to be in good financial standing in the chapter, a member must pay the total amount of chapter and national dues and assessments. Chapter dues and assessments shall be presented as a part of the proposed budget in October and voted on annually in November. Chapter dues are due by the December meeting or as designated by the chapter. c) An active membership is contingent upon meeting all financial obligations of the chapter to included dues, fees, and assessments and National Office as outlined by these bylaws of Alpha Kappa Alpha Sorority, Incorporated. d) A soror who fails to meet all financial obligations by December 31 shall not be eligible to hold office, committee chairmanship nor act in any official capacity for the chapter. 1 of 10

2 e) Sorors shall be assessed annually according to the proposed budgetary obligations and responsibilities for chapter operations, program implementation and local/national contributions for the incoming year. The assessment amount shall be presented through the budget at the October sorority meeting and voted on in November. Assessments shall be paid no later than one (1) month following the fundraising event. f) Sorors shall financially support all fundraisers with the purchase of at least one (1) ticket or one (1) unit of items sold, or pay the amount equivalent to one (1) ticket or unit of item sold. In the case of an assessment being associated with the fundraiser, the financial contribution of the soror shall be included in the amount being assessed. The assessed amount can be financially satisfied by a soror if the soror provides a paid sponsor in the amount that is equal to or greater than the cost of the assessed value. g) A member of a graduate chapter who has been unfinancial for one year or more may reactivate by paying a designated fee. The fee may be paid through the chapter or to the Alpha Kappa Alpha Corporate Office. Payment of the reinstatement fee will be accepted after previous indebtedness to former chapter and the Boule have been repaid. Current dues and assessments will begin at the time of reactivation. h) A financial undergraduate soror graduating in the spring or summer may affiliate with this chapter the following September for the remainder of the year at no charge to the soror. i) The current bank rate will be charged for all returned checks. Any soror who has more than two checks returned on her account will be required to submit cash or money orders for all subsequent finances. SECTION 3. Rights of Membership a) The membership shall vote on implementing the Membership Intake Process (MIP) for each year. If approved, the chapter shall approve the projected timeframe for the upcoming MIP. In considering candidates for membership, graduate chapters shall take the initial steps. A soror who desires to serve as the sponsor of a prospective candidate is required to have had at least two (2) consecutive years (24 months) of active membership in the graduate chapter where the candidate will be initiated immediately prior to the start of the Membership Intake Process (MIP). To be considered an active member of Pi Lambda Omega, a soror must meet or exceed all of her financial obligations to the chapter within the specified timeframes. She must also serve and participate on at least two (2) or more committees, in addition to the Program and Ways and Means Committees, within the two (2) years immediately preceding the start of the MIP; participate in at least ten (10) or more community service projects within the two (2) years immediately preceding the start of the MIP; meet her hostess obligations by attending at least four (4) sisterly relations activities as specified by the Courtesy Committee; attend the majority of the chapter meetings; attend at least one Cluster Retreat and one Regional Conference, Boule or Leadership Conference within the two (2) years immediately preceding the start of the MIP. Participation will be recorded and verified by the appropriate Committee Chairman and supplied to the Philacter upon request. b) Chapter awards are open to all members. Qualifications for chapter awards are as follows: 1. Soror through the Years A soror who has actively participated, cooperated with and served in the chapter for at least (five) 5 years. She shall have contributed to the implementation of all programs of the chapter as an officer, chairman or member of a committee. She shall have attended an Area Retreat, Regional Conference, Boule or Leadership Conference during the year of nomination. She shall exhibit good sisterly relations. She shall be financially active with the chapter at the time of her nomination. 2. Soror of the Year A soror who has contributed to the implementation of all programs of the chapter as an officer, chairman or member of a committee. She shall have attended an Area Retreat, Regional Conference, Boule or Leadership Conference during the year of nomination. She shall exhibit good sisterly relations. She shall be financially active with the chapter at the time of her nomination. 2 of 10

3 3. Achiever of the Year A soror who has participated in activities in her church, employment, professional and community organizations or clubs that impact upon the lives of our people and to the betterment of our community. 4. Basileus Award This soror shall have served as Basileus for the current year. She has exhibited good leadership and human relations skills. She shall have attended local, regional and national conferences. She shall have assisted in the planning and implementation of the programs of the chapter. She shall be financially active with the chapter at the time of her nomination. 5. Neophyte Award Soror(s) who are neophyte(s) chapter members who have been involved individually in the promotion of the service programs of Alpha Kappa Alpha Sorority, Inc. within the chapter and throughout the community for one (1) year or less. c) The Basileus shall serve to represent the chapter as a delegate to the Regional Conference, Leadership Conference and Boule. Other delegates shall be chosen from chapter members and according to the formula used in the Manual of Standard Procedures. Other delegates shall have been a member of the chapter for one year prior to her nomination and shall have all financial obligations paid not to exceed the amount designated by the budget at the time of her nomination. The Basileus shall have financial obligations to the above meetings paid in an amount that equals one-half the lodging, basic registration and transportation as approved by the Finance Committee and voted upon by the membership. This amount should be in the budget and paid prior to the designated conference. In the event that the Basileus does not attend one of these conferences, a chapter officer according to the priority listing in Article IV shall act in her place and shall have available Basileus fees paid by the chapter. If no chapter officer attends one of the conferences, the available budgeted Basileus expenses for the conferences shall be divided evenly among the delegates. d) The chapter shall observe Founder s Day annually. This may be observed independently or jointly with other chapters. e) Inactive sorors may be allowed to attend regular monthly meetings only and other chapter functions as deemed appropriate by the Executive Committee. They shall not be permitted to attend committee meetings. Inactive sorors shall receive a Chapter Welcome Packet only at chapter meetings. SECTION 4. Resignations and Disciplinary Action a) Each member shall always uphold the standards of the Alpha Kappa Alpha Sorority, Incorporated and Bylaws governing Pi Lambda Omega. All acts of negligence or deliberate acts of violation will be dealt with in accordance with penalties set by the Boule. ARTICLE IV. OFFICERS SECTION 1. Duties a) Basileus: The Basileus shall be elected by the members. She shall preside at all meetings of the chapter and Executive Committee. She shall perform the duties, which are usually executed by the chief officer. She shall appoint with the approval of the Executive Committee the chairman of all committees and fill any vacancies not otherwise provided for in these Bylaws for her term of office. She shall be an ex-officio member of all committees except the Nominating Committee. She shall be a delegate to the Boule, Regional Conference, Leadership Conference, Area Retreat, and other meetings for the sorority. She shall sign all official correspondence of the chapter. The Basileus has the authority to countersign all checks along with the Tamiouchos and/or the Financial Secretary. 3 of 10

4 b) 1 st Anti-Basileus: The 1 st Anti-Basileus shall be elected by the members. She shall assist the Basileus in the performance of her duties. She shall assume the duties of the Basileus in her absence or in the event of her death, resignation, or permanent incapacity. She shall be responsible for assisting the Basileus in overseeing the committees of the chapter, except the Nominating Committee, and shall be an ex-officio member of all committees, except the Nominating Committee. She shall serve as Chairman of the Standards Committee. The 1 st Anti-Basileus shall develop a Chapter Calendar of Events which reflects internal chapter meetings and activities (including committee meetings), and sorority activities and meetings locally, regionally, and nationally. The 1 st Anti-Basileus shall assume the office of Basileus in the year immediately following her term. c) 2 nd Anti-Basileus: The 2 nd Anti-Basileus shall be elected by the members. She shall assist the Basileus in the performance of her duties. In the absence of the Basileus and 1 st Anti Basileus, she shall act as Chairman Pro tem. She shall serve as the chairman of the Program Committee. d) Grammateus: The Grammateus shall be elected by the members. She shall be responsible for accurately maintaining the minutes of the general and executive meetings. In the absence of the Basileus or Anti- Basileus she shall act as Chairman Protem. She shall maintain a copy of all reports monthly and annually as presented by the regular sorority meetings. The Grammateus shall be a member of the Technology Committee. e) Epistoleus: The Epistoleus shall be elected by the members. She shall obtain, receive, distribute and maintain correspondence of the chapter. She shall respond to all inquiries made to the chapter as deemed necessary by the Basileus and membership. She shall be responsible for the maintenance of all chapter files with the assistance from the Basileus, Tamiouchos, Grammateus and Archivist. She shall send notices of all meetings to members at least seven days in advance. She shall serve as Grammateus in her absence or incapacity. Along with a volunteer committee and the Basileus, she shall develop the monthly newsletter to be distributed to the membership. The Epistoleus shall be a member of the Technology Committee. f) Tamiouchos: The Tamiouchos shall be elected by the members. She shall be bonded by the chapter and shall receive all monies and receipts from the Financial Secretary for deposit of such in the appropriate manner. Within established account methods, she shall maintain proper files of all financial transactions. She shall pay all authorized chapter expenses. The Tamiouchos has the authority to countersign all checks along with the Basileus and/or the Financial Secretary. She shall serve as chairman of the Finance Committee and present the budget to the chapter for approval in October. She is responsible for reporting all monthly financial transactions at each regular sorority meeting. g) Financial Secretary: The Financial Secretary shall be elected by the members. She shall be bonded by the chapter and shall receive and record all funds for the chapter. She shall give receipts for all income and submit all funds received to the Tamiouchos. She shall maintain an alphabetical list of financial members and keep a record of all payments made by each soror. She shall serve on the Finance Committee. She is responsible for a monthly and annual report to the chapter. The Financial Secretary has the authority to countersign all checks along with the Basileus and/or the Tamiouchos. h) Parliamentarian: The Parliamentarian shall be appointed by the Basileus. She shall maintain order at chapter meetings according to these bylaws and Roberts Rules of Order, Newly Revised. She must assist the Basileus in the interpretation of all governing documents and educate the membership on the interpretation of all governing documents. She shall keep in her possession a roster of financial members for record of voting eligibility. She shall serve as the Chairman of the Bylaws Committee. i) Chaplain: The Chaplain shall be appointed by the Basileus. The duty of the Chaplain is to provide spiritual inspiration. She shall conduct devotion for each chapter meeting and other sorority functions encouraging the chapter s spiritual development. j) Ivy Leaf Reporter: The Ivy Leaf Reporter shall be elected by the members. Her responsibilities shall be to complete, edit, prepare and submit all materials for the Ivy Leaf and all other publications including the 4 of 10

5 Regional newsletter. She shall serve as Chairman of the Public Relations Committee. She shall also serve as the official photographer at all chapter activities securing a professional photographer when necessary as the budget allows. She shall follow closely the Media Handbook published by the sorority. She shall serve on the committee to prepare materials for chapter and national presentations for regional and national awards. k) Archivist: The Archivist shall be appointed by the Basileus. She is to maintain a record of all activities including paraphernalia, pictures, and announcements of functions, news clippings, news releases and other related materials. She shall maintain a Chapter Report Book, which will serve as a historical record of the chapter. She shall keep all pertinent information on each member in a permanent file. She shall serve on the committee to prepare materials for chapter and national presentations for regional and national awards. She shall assist in gathering and compiling documentation and records needed for SET/SITE Evaluations. l) Hodegos: The Hodegos shall be appointed by the Basileus. The Hodegos is the official hostess for the organization. She shall be responsible for the hospitality at all chapter functions. She shall serve as Chairman of the Courtesy Committee and shall present to the chapter monthly and annual reports on these courtesies extended. m) Philacter: The Philacter shall be appointed by the Basileus. It shall be the duty of the Philacter to guard the doors from the intrusion of strangers to protect from internal and external disturbances and to restore peace and order at all times. She shall maintain the official book of attendance. n) Member-at-Large: The Member-at-Large shall be appointed by the Basileus. She shall document and present all concerns of the membership. She serves as a liaison for the membership and shall be a member of the Executive Committee. SECTION 2. Term or Office a) The term of office for the Basileus and 1 st Anti-Basileus shall be two years. b) The term of office for all other elected offices shall be two years. c) A soror may serve for no more than two consecutive terms of office. d) Any officer failing to discharge her duties may be removed from office by a recommendation from the Executive Committee and be approved by a quorum of the membership. e) Any officer may choose to resign from the office she holds due to personal or professional reasons upon submitting a written statement to the Executive Committee and it must be accepted by the membership. SECTION 3. Nominations and Elections a) The 1 st Anti-Basileus shall assume the office of the Basileus in the year immediately following her term as 1 st Anti-Basileus. b) The office of 1 st Anti-Basileus, Grammateus, Epistoleus and Tamiouchos shall be voted upon in November to take office in the odd years. c) The office of 2 nd Anti-Basileus, Ivy Leaf Reporter and Financial Secretary shall be voted upon in November to take office in the even years. d) Officer Qualifications: 1. Nominees for the office of 1 st Anti-Basileus shall have attended and served as a delegate at a Boule/Leadership Conference or Regional Conference within the past four (4) years. Attendance to the Area Retreat within the last two (2) years is preferable. She shall have participated in the Annual 5 of 10

6 Chapter Operations Workshop and served as a chapter committee chairman within the past two (2) years. She shall possess distinct qualities of leadership outlined in So Now You re Elected Leadership Tips. In the event that there is no available member who meets the qualifications listed above, nominees for the office of 1 st Anti-Basileus shall be taken from a pool of members who are capable of carrying out the duties of this office. She shall be willing to meet the following requirements for this office within one year of her election: Attendance at Boule/Leadership Conference or Regional Conference, Area Retreat, Annual Chapter Operations Workshop, and the Chapter/Officer Workshop. She shall meet at least triannually with the Standards and Bylaws Committee(s) for training on the sorority and chapter documents, and leadership skills. 2. Nominees for the office of 2 nd Anti-Basileus shall have participated actively in the business meetings of a Boule/Leadership Conference or Regional Conference within the past four (4) years. Attendance to the Area Retreat within the last two (2) years is preferable. She shall have participated in the Annual Chapter Operations Workshop within the past two (2) years. She shall possess distinct qualities of leadership outlined in So Now You re Elected Leadership Tips. 3. Nominees for the office of Tamiouchos shall have attended a Boule/Leadership Conference or Regional Conference, Area Retreat and/or Annual Chapter Operations Workshop within the past two (2) years. She shall have some experience in financial procedures. 4. All other nominees for chapter officers shall have attended a Regional Conference and/or Annual Chapter Operations Workshop within the past two (2) years. These offices include the Grammateus, Epistoleus, Financial Secretary and Ivy Leaf Reporter. e) The Nominating Committee will prepare a slate of qualified candidates to be presented at the October meeting. Nominations will be taken from the floor at the October meeting. The slate will stand as accepted by the body after the October meeting. All nominations will be voted on at the November meeting. No nominations will be accepted in November. f) Elections will be held at the November sorority meeting. All members must receive by post mail seven days prior written notice of the meeting. Installation of officers will be held at the end of the December meeting. g) There shall be a quorum present for the voting of officers. Officers shall be elected by majority vote. All officers both elected and appointed shall be financially active for the upcoming year prior to their installation. Officers shall be in place to perform the responsibilities of the office at the beginning of the year. h) In the event that an elected officer declines her position prior to the installation, the incoming Executive Board shall recommend a soror to fill that position for the upcoming term. The recommendation shall be voted on by the membership at the January meeting. The soror shall immediately take her position upon chapter approval. ARTICLE V. MEETINGS SECTION 1. Regular meetings shall be held once monthly except in July and August. The membership shall designate this date. SECTION 2. The Executive Committee shall meet prior to the regular meeting. The Basileus will determine this date. SECTION 3. The Basileus shall call a special meeting upon request of majority of the membership or in the event of an emergency. Members shall be notified by the telephone tree or designated callers as determined by the situation. SECTION 4. Quorum 6 of 10

7 a) This shall be a majority of the membership for voting on the following: 1. election of officers 2. annual program 3. calendar of events 4. the budget 5. policies and procedures 6. prospective candidates b) This shall be 2/3 of the membership for voting on the following: 1. the bylaws 2. elected officer removal c) This shall be the majority of the membership for all other meetings/business. SECTION 5. Members shall be notified at least seven days before the regular meetings by electronic notice and/or postal mail. Members shall be notified of the Executive Committee meetings by electronic notice and/or postal mail. ARTICLE VI EXECUTIVE COMMITTEE SECTION 1. The Executive Committee shall be composed of all elected officers, Parliamentarian and Member-at-large. The Basileus shall serve as the chairman of this committee. SECTION 2. It shall be the duty of the Executive Committee to deliberate on all policies, correspondence and problems of the chapter and to present its recommendations to the chapter. In between chapter meetings the Executive Committee shall conduct the business of the chapter and shall have the authority to act on such issues as may become necessary and submit action for ratification to the membership. This committee shall assist in gathering and compiling documentation and records needed for SET/SITE Evaluations. In the event of any unfulfilled term, the Executive Committee shall make recommendations on interim officers, to be voted on by the membership at the next regular chapter meeting. SECTION 3. The Executive Committee shall meet prior to the regular chapter meeting and shall submit a written report after each committee meeting and an annual report to the Grammateus. SECTION 4. The quorum for the Executive Committee meeting shall be 1/3 of the membership of the Executive Committee ARTICLE VII. COMMITTEES SECTION 1. Chapter Committees shall be composed of financially active members. SECTION 2. Chapter Committees a) The PROGRAM COMMITTEE shall develop and spearhead the implementation of the current program of the sorority at the local level following the current International Program outlined by the Supreme Basileus. The committee will present annually a Chapter Program Plan and a Calendar of Events which reflect Program activities and events of partnerships as related to programmatic goals to the membership in October to be voted on at the regularly scheduled November meeting. The approved program will be executed the following year. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus and to the National Office (on-line) by the end of the current year. All active sorors of the chapter are members of the Program Committee. The 2nd Anti- Basileus shall serve as the chairman of this committee. b) The FINANCE COMMITTEE shall develop and supervise the operation of the annual budget of the chapter and shall promote support for any and all fund raising drives sponsored by the chapter. This committee shall present the budget for the upcoming year to the body in October. It shall be voted on in 7 of 10

8 November. It shall be the duty of the Finance Committee to secure a professional qualified auditor to audit the chapter s financial records. The Tamiouchos shall present a written report signed by the auditor to the membership annually in February. The Technology Committee should be represented on this committee. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Tamiouchos shall serve as the chairman of this committee. This committee is open to all members of the chapter. c) The PUBLIC RELATIONS COMMITTEE shall publicize the chapter s activities locally and in the Ivy Leaf. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Ivy Leaf Reporter shall serve as the chairman of this committee. This committee is open to all members of the chapter. d) The BYLAWS COMMITTEE shall propose and recommend changes in the chapter bylaws to the chapter membership for consideration and voting. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Parliamentarian shall serve as the chairman of this committee. Other members shall be appointed by the Basileus to consist of sorors knowledgeable of sorority documents, policies and procedures. The committee shall report monthly or as they meet and submit an annual report to the member. Two copies of ratified bylaws shall be filed with the Regional Director for review and approval. One of these copies will be filed with Alpha Kappa Alpha Corporate Office. e) The COURTESY COMMITTEE shall identify and recognize sorors on occasions such as birthdays, promotions, career or residence change, illness or death through cards, flowers, telephone calls or visits. This committee shall recognize visitors attending meetings and maintain communication with them. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Hodegos shall serve as the chairman of this committee. This committee is open to all members of the chapter. f) The HISTORY AND ARCHIVES COMMITTEE shall compile and maintain chapter records for historical purposes. It shall be responsible for displays and presentations at local, regional and national meetings. This committee shall work along with the Program Committee to complete chapter reports. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Archivist shall serve as the chairman of this committee. This committee is open to all members of the chapter. o) The MEMBERSHIP COMMITTEE will coordinate the Membership Intake Process for the chapter following the approved National MIP Manual. It shall be responsible for new member certification and the implementation of the orientation program for new members throughout the year. The committee shall conduct activities connected with an annual campaign for the retention, recruitment and reactivation of sorors. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Membership Chairman shall be appointed by the Basileus. She shall be responsible for spearheading the implementation of the duties of the committees along with serving as a liaison between alumna sorors and candidates for membership. p) The WAYS AND MEANS COMMITTEE shall strategically plan an appropriate fundraiser to serve the needs of the community with the approval of the chapter. The entire membership shall be assigned responsibilities to implement this activity. This committee shall monitor the progress and evaluate the success of the event. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. All active sorors of the chapter are members of the Ways and Means Committee. The Basileus appoints the committee chairman immediately following the fundraiser and shall serve for two (2) years. The Chairman shall spearhead monitoring the progress and evaluating the success of the events. q) The TECHNOLOGY COMMITTEE shall address technology issues throughout the chapter and provide strategic direction to the chapter on the effective utilization of technology to increase communication and connection throughout the chapter. A member of the Finance Committee, the Grammateus and the 8 of 10

9 Epistoleus shall be members of this committee. The Technology Chairman shall be appointed by the Basileus. She shall be a member of the Finance Committee. g) The STANDARDS COMMITTEE shall monitor throughout the year the programs and overall operations of the chapter following the National Standards Handbook. This committee is responsible for conducting the annual Chapter Planning Session and the Chapter Self-Evaluation. This Committee shall oversee the gathering and compilation of documentation and records needed for SET/SITE Evaluations. The committee shall coordinate the Chapter Retreat during the summer recess and the Chapter/Officer Workshop before the January meeting. The committee shall coordinate all annual chapter awards in October following the criteria set and approved by the membership. Nominations for the chapter awards with documentation qualifying nominees will be taken in October and voted on in December. Results will be announced and the awards presented at the following Cluster/Chapter Founder s Day. The chapter awards are as follows: a) Soror Through the Years b) Soror of the Year c) Achiever of the Year d) Basileus Award e) Neophyte Award The Basileus appoints the committee chairman. The chairman of this committee shall submit all appropriate Standard Operation and Evaluation forms for her appointed year to the National Office prior to the deadline. h) The AKA CONNECTIONS COMMITTEE shall identify and study local, national and international issues, which impact upon the quality of life in our community. This committee will report to the membership and instruct or mobilize the membership to appropriate action. The committee shall have a written report monthly or as the committee meets and an annual report submitted to the Grammateus. The Basileus appoints the AKA Connections Committee Chairman. She shall coordinate the chapter s participation in political awareness activities such as AKA Day at the Capitol and voter registration. i) The NOMINATING COMMITTEE shall consist of three (3) or five (5) members elected by the membership. This committee shall prepare a slate of candidates for the vacant elected offices from among the sorors qualifying and giving consent. The slate shall be presented at the October meeting by the current Nominating Committee and voting shall take place in November. That committee will be retired after the report of the voting results. A new committee shall be elected at the December meeting by the body and the members of the newly elected Nominating Committee shall selected the chairman and report that name to the body at the January meeting. The work of the committee should begin no later than April of that year. The members of the Nominating Committee shall select the chairman. r) The PROTOCOL COMMITTEE shall review chapter traditions with regards to their continuation. It shall conduct protocol workshops and disseminate information based on the current guidelines in The Official Guide to Alpha Kappa Alpha Protocol. It shall ensure all chapter members are informed of appropriate attire for special events before attendance (i.e. Founders Day, Boule, Regional Conference, fundraisers, etc.). The committee shall have an annual report submitted to the Grammateus. The Basileus shall appoint the Protocol Committee Chairman. She shall be responsible for spearheading the implementation of the duties of the committees in addition to serving in an advisory capacity whenever the chapter plans receptions, fundraisers, Founders Day celebrations or hosts Regional Conferences, Boule, and other special events. ARTICLE VIII. SPECIAL AND AD HOC COMMITTEES The Basileus shall appoint other committees as deemed necessary by the chapter or the Basileus. ARTICLE IX. PARLIAMENTARY AUTHORITY These documents shall govern all matters of the chapter: 9 of 10

10 1. National Constitution and Bylaws 2. Manual of Standard Procedure 3. Chapter Bylaws 4. The rules contained in the current edition of the Robert s Rules of Order, Newly Revised 5. Chapter Policies and Procedures Handbook ARTICLE X. AMENDMENTS The Bylaws shall be amended upon the majority vote of the quorum and mandated by the Boule. Amendments to the Bylaws may be presented to the membership at any chapter meeting and voted on at the following chapter meeting. All changes must be in compliance with the international bylaws as approved by the last Boule. Amendments to the Bylaws shall take effect at the end of the meeting at which they were adopted. ARTICLE XI. DISSOLUTION Upon dissolution of the Chapter, its assets shall be distributed for one or more exempt purposes within the meaning of Sec 501 (c)(7) of the Internal Revenue code or corresponding section of any future federal tax code, or for one or more exempt purposes within in the meaning of Sec 501 (c)(3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. 10 of 10