PNW Joint Board of Directors Meeting August 24, 2017 The meeting of the 2016-17 Board of Directors was called to order by Governor Ron Myers at 1:04 P.M. The roll was called as follow: Present Officer/LTG - Division Present LTG - Division P Ron Myers, Gov Sandy Hensley 44 P Roger Bell, Gov-Elect P Martin Phanco 46 P Jackie Sue McFarlin, Imd. Past Gov Doug Eastwood 48 P Ed Luttrell, District Secretary P Steve Emhoff 50 P Janelle Lawrence, District Treasurer P Char Tolliver - 52 Vacant 5 P Bill Glenn 54 P Bob Stone - 9 Rick Cook 56 Vacant 13 P Evelyn Chapman 63 P Susan Menzies 17 P Tom Hogan 66 P Greg Wegrich 18 P Ruthanne Taylor 68 P Dave McMillan 20 Bruce Thomas 70 Kate Wigner 20M Bob Bernhard 72 P Darwin Smith 22 Trent Spradling -74 P John M. Gaston 26 James Moore 76 Craig Doty 28 P Linda Walker 78 Vacant 30 P Linda Neuman 80 P Beverly Tripplett - 32 Robert Morehead 82 P Melanie Bozak 33 P Daryl Bowen AYS Rich Jensen 34 Jacob Griswold - AYN P Ross Gallagher 38 P Chuck Angelico 42 5 of 5 officers and 20 of 32 Lt. Governors for a total of 25 of 37 Board Members present constituted a quorum. Rick Cook and Trent Spradling arrived following roll call. The 2017-18 Board was then called to order by Governor-Elect Roger Bell. The roll of the Board was called as follows: 1
Present Officer/LTG - Division Present LTG - Division P Roger Bell, Gov-Elect Val Schaffroth 44, Gov-Elect P Martin Phanco 46 P Ron Myers, Gov Vacant 48 P Ed Luttrell, District Secretary P Dr. Mike Wilson 50 P Janelle Lawrence, Dist. Treasurer P Char Tolliver - 52 Vacant 5 P Karen Aanes 54 P Bob Stone - 9 P Devon Felsted 56 Vacant 13 Nicholas Hafez 63 P Susan Menzies 17 P Dick Steiner 66 P Dennis Sherwin 18 P Ruthanne Taylor 68 Vacant 20 Bruce Thomas 70 Vacant 20M Bob Bernhard 72 P Darwin Smith 22 Vacant -74 P John M. Gaston 26 James Moore 76 P Becky Wilder 28 P Dave Crowther 78 Vacant 30 P Linda Neuman 80 P Rebecca Olness - 32 Robert Morehead 82 Bruce McBurney 33 P Daryl Bowen AYS P Izabel Schwartz 34 Scott Drew - AYN P Julie Rowan 38 P Chuck Angelico 42 4 of 4 officers and 20 of 28 Lt. Governors for a total of 24 of 32 Board Members constituted a quorum present. Val Schaffroth arrived after roll call. A motion to approve the Minutes of the 2016-17 Board meeting held on February 19, 2017 was made by Dave McMillan, Division 20 and seconded by Ruthanne Taylor, Division 68. The motion to approve the minutes was carried by the 2016-17 Board. A motion to approve the Minutes of the 2017-18 Board meeting held on June 4, 2017 was made by Karen Aanes, Division 54 and seconded by Rebecca Wilder, Division 28. The motion to approve the minutes was carried by the 2017-18 Board. A motion was made to adopt the Agenda by Darwin Smith, Division 22 and seconded by Bill Glenn, Division 54. The motion to adopt the agenda was carried by both Boards. The Treasurer gave her report. Janelle Lawrence presented a profit and loss (actual vs. budget) report. She highlighted and explained the unusual differences. (See addendum A) The Secretary then gave his report. (See addendum B) 2
The Building Committee chair Greg Holland gave a report. The building is in a positive position in the budget. The roof of the house, annex, and garage will be replaced this year. He encouraged all to purchase a brick to aid in covering the cost of the roof. Jackie Sue McFarlin made the Formula report. The focus is club openings and club strengthening. Clubs can order resources through Kiwanis.org. They can also pick up a resource drive from the team. Unfinished business was called for. Governor-Elect Bell presents the following additional appointment for the 2017-18 year to be effective on the first of October, 2017: Doug Button for Canadian Foundation chair. A motion to approve the appointment was made by Dr. Mike Wilson, Division 50 and seconded by Dick Steiner, Division 66. The motion to approve the appointment was carried by the 2017-18 Board. Governor-Elect Bell announced that Greg Holland would be stepping down from the Formula team so the approved team of three would now be a team of two. New Business was called for. Governor-Elect Bell presented a proposal for a special Committee to review the duties of the Lt. Governors. A motion to adopt the proposal was made by Rick Cook, Division 56 and seconded by Karen Aanes, Division 54. Following discussion the motion to adopt the proposal was carried by the 2017-18 Board. (Addendum C) The proposed budget approved by the Finance Committee was presented and a motion to adopt the budget was made by Dick Steiner, Division 66 and seconded by Julie Rowan, Division 38. Discussion was held with questions asked and answered. The motion to adopt the budget carried by the 2017-18 Board. (Addendum D) The CKI By-Laws were presented for approval. A motion to approve the CKI By-Laws was made by Dave McMillan, Division 20 and seconded by Susan Menzies, Division 17. The motion to approve carried by the 2016-17 Board. Governor Myers presented a Family Membership Proposal to amend the KI By-Laws. A motion to adopt the proposal was made by Ruthanne Taylor, Division 68 and seconded by Melanie Bozak, Division 33. Following discussion, the motion to adopt the proposal was carried by the 2016-17 Board. (Addendum E) A motion was then made by Ruthanne Taylor, Division 68 to adopt the proposal and seconded by Karen Aanes, Division 54 to adopt the proposal. The motion to adopt was carried by an unanimous vote of the 2017-18 Board. A recommendation from the Executive Committee on changing banking institutions was presented. A motion to waive the 15-day rule to consider changing banking institutions for the District was made by Char Tolliver, Division 52 and seconded by Dave McMillan, Division 20. An explanation was given of why the issue needed to be resolved. The motion to waive the 15-day rule carried by the 2016-17 Board. 3
A motion to change banking institutions from Wells Fargo to U.S. Bank was made by Melanie Bozak, Division 33 and seconded by Beverly Tripplett, Division 32. The motion to change banking institutions was carried by the 2016-17 Board. Governor-Elect Bell presented his appointments to the Finance and Fundraising Committee: Trent Spradling, Dick Steiner, each to a three-year term and Devon Felsted to a one-year term. Ruthanne Taylor, Division 68 moved to approve the appointments and it was seconded by Rebecca Wilder, Division 28. The motion to approve the appointments was carried by the 2017-18 Board. Janelle Lawrence, Treasurer reminded the Boards that See s Candy sponsorship of our convention is dependent upon a strong partnership that is growing. Each Lt. Governor was encouraged to carry the message of having clubs use this partnership to fund-raise for their various causes. John Gaston, Division 26 made a motion to have all materials for Board meetings printed by the office. The motion was out of order as it was not in written form. Gaston was given leave to write out the motion. John DeVilbiss, KI Trustee and District Counselor brought greetings from KI and from Jim Rochford. He stressed the importance of membership and asked that all invite people into their club. John encouraged members to advertise who they are, show it, and be proud. Loren Lee, Parliamentarian gave instructions on Roberts Rules of Order. Governor Myers recognized Jerry Deas, Matt Gregory, and Chuck Richardson as candidates for Governor-Elect. Remarks were given by Governor Myers. He encouraged the Boards to fully participate in the opening session tomorrow. He wants all to be excited and keep the level high during the entire convention. A motion was submitted in writing to endorse Steve Emhoff for International Trustee by Bill Glenn, Division 54. It was seconded by Melanie Bozak, Division 33. The motion to endorse Steve Emhoff was carried by both the 2016-17 and 2017-18 Boards. A motion was submitted in writing to require the printing of Board materials by the office by John Gaston, Division 26. It was seconded by Dave McMillan, Division 20. Vigorous discussion was held with questions being asked and answered. A motion for Previous Question was made by Val Schafforth, Division 44 and seconded by Dick Steiner, Division 66. The motion carried and debate was ended. The motion on printing of Board materials failed. Remarks were given by Governor-Elect Bell. He shared that the Kiwanis Children s Fund had changed their formula for grants to the Districts to be 15% instead of 5%. He also shared that there would be six opportunities for social networking (interclubs) this convention. He exhibited the Team Rat Pack Shirt and asked all team members to wear it on Sunday. He finished his remarks by introducing Ben DeRemer, Governor-Elect 2017-2018 of the Optimist International Pacific Northwest District. 4
The joint Board meeting was then adjourned at 2:35 P.M. 5