Site Procedure Function: Ecology & Safety No.: CTC-SAF-037 Page: 1 of 6 Preparer: BASF Safe Work Permit Team Owner: Site Manager (Signature on File) Approver: Director (Signature on File) 1. PURPOSE To ensure work is performed in a safe manner by: Ensuring clear communications on the work to be accomplished. Providing approval from the equipment owners. Identifying and communicating hazards of and around identified task. Providing specific communications on Control of (ex. Lockout/Tagout) hazardous energy sources 2. DEFINITIONS 2.1 Permit Acceptor Person responsible for obtaining approval to do work. Is generally the person doing the work or their supervisor. 2.2 Permit Issuer Personnel that have been authorized and trained to issue permits on behalf of the Operating/Owning Department. 2.3 Contractor Contract worker, who is not a contingent staff employee or BASF employee. 2.4 Hazardous Energy Source Any source of electrical, mechanical, hydraulic, pneumatic, chemical, thermal or other energy, including stored or residual energy, that if unexpectedly or inadvertently released, could cause injury to personnel, or if introduced into a process could be hazardous. 2.5 Minor Activities Tasks that have very low risk. Examples include: -computer/copy/printer machine repair, -day porter housekeeping, -delivery of items/materials to site (ex. catering, vending, Fed Ex.) -equipment calibrations (external adjustments- ex. Lab Balances), -locksmith work in office area, -landscape mowing/planting, -pickup of items/materials from site, -restocking by vendor (supplies cage, lab parts), -written S.O.P use for lab equipment adjustments, -visitor walkthroughs, meeting attendants, training/presenters -vehicle entry into non-classified areas(dock/back bay), -visual inspections of areas/equipment, These activities do not need a SWP or job site visit with the person(s) performing
No.: CTC-SAF-037 Page: 2 of 6 the task. 2.6 Operating/Owning Department The department that operates or is responsible for the daily operation of the equipment, lab processes, or area where work is being conducted. 2.7 Service / Maintenance Work Work performed on equipment or instruments to repair, service, maintain, construct, renovate, modify, load or unload, deliver, install, or beautify. 2.8 Authorization Log (AL) A form used to authorize Minor Activities, of personnel providing a service to the Operating/Owning Department, that do not require a Safe Work Permit. 2.9 Safe Work Permit (SWP) A form that provides written authorization to perform work; that describes nonminor activity tasks, the associated work hazards, and appropriate control measures for recognized hazards. 3.0 SCOPE This procedure applies to the BASF site. 4.0 PROCEDURE 4.1 An Authorization Log (AL) shall be used to approve Minor Activities performed on behalf of an owning/operating department. The work shall be authorized by BASF Contact or a Permit Issuer. Authorization Logs may be maintained separately by departments for logistical purposes. Primary Contractor Authorization Log(s) is maintained by the Facilities Group. Each contractor or their BASF Contact shall provide on the Authorization Log a short description of intended work, name of person performing the work, and an emergency contact phone number. (Facility group has company contact phone numbers for all site contractors.) 4.2 A Safe Work Permit(SWP) shall be issued by an Owning Department SWP issuer. SWPs are issued for maintenance and operations work such as: Non routine hazardous work/activities, Hazardous Service / Maintenance Work Work involving Lock, Tag, Try(Control) of Hazardous Energy Sources Work involving potential chemical exposure, Maintenance or operations work performed by Owning Department not covered by SOPs. Other hazardous tasks include: Confined Space, Hot Work, Line Breaking, Elevated work. SWPs can combine same job permits, e.g. Line Break + Hot Work.
No.: CTC-SAF-037 Page: 3 of 6 Exceptions: 1) A Safe Work Permit is not required for routine activities that are covered by SOP s that provide equivalent protection. 2) A Safe Work Permit is not required for specific types of Minor activities that only require approval on the Authorization Log as shown in 2.5. 4.2.1 All Sections of the SWP must be completed as appropriate. Note: The Emergency phone number blank is for the number used to inform the contractor s company of the incident and not 911. 4.2.2 Permit Acceptor must understand the spoken and written language in which the permit is written. The Permit Acceptor has the responsibility to inform other workers working under the permit about the hazards of the job and the requirements of the permit. 4.2.3 The site will use a dual-copy Safe Work Permit. A copy shall either be posted at the worksite or be with one of the workers at the worksite. 4.2.4 Permit Acceptor and Permit Issuer shall review the scope of work together at the specific location where the work will take place and sign off on the permit. Where lockout or other signatures are required, All persons with locks in place or otherwise required to sign off must have their names on the permit. This includes owners/operators from both work groups when equipment/area is being shared between groups, such that no one can enter and attempt work unknowingly. Persons may write above or below standard lines on permit if necessary to get additional names on permit. If work does not start within two hours or if work is suspended for two hours then the SWP must be re-authorized and revalidated on the SWP to ensure hazards have not changed. 4.2.5 Safe Work Permit must be returned to Permit Issuer when the work is completed. Permit Issuer will review the SWP for completeness and discuss any hazards left or encountered during the work. Permit Issuer will then sign off with the Acceptor as complete. Permit Issuer will place signed off copies in SWP holder in Facilities Department (Maintenance), at least when SWP book is full. Site EHS representative will review the completed SWPs periodically and provide feedback as necessary regarding documentation. 4.2.6 Permit is not transferable without specific manager and/or EHS review. 4.2.7 If any conditions change that are listed on the permit, then the Permit Acceptor must communicate the changes to the permit issuer as soon as practical.
No.: CTC-SAF-037 Page: 4 of 6 4.2.8 By signing the permit, the Permit Acceptor has verified workers are trained to use equipment and PPE necessary for the job. 4.2.9 Signs &/or barricades shall be posted to warn employees about hazards of work being conducted, e.g. overhead work. Barricade tape use will follow site procedure regarding type and marking. 4.2.10 Contractor Safety Orientation must be given to all contractor personnel before they are allowed to conduct work on BASF property. 4.2.11 Jobs with potential for high severity injuries need additional review measures (beyond general site Safe Work Permit). The site BEST form will be used as the added template for hazard review with high risk work and must be completed for the following type tasks: 4.2.11.1 Energized electrical work ( Area or Site Manager must sign additional precaution checklist). 4.2.11.2 Excavation, 4.2.11.3 High voltage work (ex. 480 or greater), 4.2.11.4 High Elevated work(ex. bldg. roof edge work), 4.2.11.5 Scaffolding, 4.2.11.6 Overhead electrical power line work Management of Change tool may be used as additional review measure for Large Projects. Contact Facilities Manager or EHS Specialist regarding any new potential high risk work types. 5. TRAINING AND QUALIFICATION 5.1. Approved Safe Work Permit Issuers have completed training on site Safe Work Procedure and the following Site Permit procedures: Hot Work, Confined Space, Line-Breaking and Control of Hazardous Energy Sources. SWP issuers must have at least two years of experience in the work area where the permit is issued, in order to ensure all known hazards have been recognized. Training is made available as face to face sessions and/or electronic presentations documented in MOC or LMS, from which a listing can be generated. 5.2. SWP training for affected BASF employees must be repeated and verifiable every 3 years. 5.3. Whenever deviations or inadequacies are found in the SWP program proper corrective action shall be implemented, including but not limited to, additional training. Discrepancies found during annual reviews will be entered into Action Tracker or Quality Manager for resolution.
No.: CTC-SAF-037 Page: 5 of 6 6. RESPONSIBILITIES 6.1. Site / Department Manager 6.1.1. Ensure personnel adhere to the Safe Work procedure 6.1.2. Ensure designated/identified employees are trained to issue Safe Work Permits 6.1.3. Review Safe Work Permit use at least once every 12 months 6.2. EHS Hub Team Member 6.2.1. Primary responsibility for administration and interpretation of this procedure. 7. SAFE WORK PROGRAM REVIEW The safe work program shall be reviewed annually to ensure that the management system is properly implemented and the elements adequately control the covered activities. The following elements shall be included in the review: - A comparison of the site procedure to the corporate procedure requirements - A review of incident reports involving Safe Work Permitting issues. - Review of Field audits of work in progress. - Interviews with Permit Issuers, persons performing work, and other affected employees, to ensure they understand their roles and responsibilities. - Audit (a sample) of Safe Work Permits completed by different persons to verify completeness and accuracy. 8. RELATED DOCUMENTS BEST Form: Available @ B: Drive under Safety/EHS Forms&Tools/EHS Template Combined Safe Work Permit Form : Hardcopies Available from Facilities Dept. Contractor Authorization Example Form: Available @ B: Drive under Everyone/Safety/Forms/Safety Management Systems Control of Hazardous Energy Sources CTC-SAF-003 Hot Work CTC-SAF-004 Line Breaking CTC-SAF-005 Confined Space CTC-SAF-007 9. REVISION HISTORY Date Revision Summary of Change By 3/08/10 (Rev 1) JSF Addition of history table to procedure., 4.2.4 Addition of language requiring multiple signatures with multiple locks/permits., 4.2.5 EHS review of completed permits, 5.3. Discrepancies will be entered
No.: CTC-SAF-037 Page: 6 of 6 into corp. tools 12/20/13 (Rev 2) JSF Deleted Contractor Employee defn, 4.2.5 Clarified completed SWP return pathway and review of hazards encountered, Deleted related documents and noted locations, 4.2.1 ER# is contractor company s inform number, 4.2 Added notation on permit Issuer positions. 7/13/15 (Rev 3) JSF 4.2.11 Clarified where BEST form questions should go. 2/1/16 (Rev 4) JSF 4.2.11 Removed Radiation notation, added detail on requirement for BEST form use, 5.1 Training requirements added for SWP issuers, 8. Big 4 procedures and BEST form added 3/2017 (Rev 5) JSF 2.5 Removed equipment trouble shooting, water filter changes, watering office plants from minor activities. 8. Y to B:Drive