Sandusky County Commissioners - 622 Croghan Street, Fremont, OH 43420 MEETING 2018 Meeting: Board Of Commissioners Location: Commissioners' Board Room Date: 1/25/18 Time: 8:00 AM - 11:00AM Present: Commissioners: Kay E Reiter, President;, Scott Miller, V-President; Charles Present: Theresa Garcia, County Administrator Others Present: Jeff Jackson, Chris Hilton, Tom Fullen, Craig Shoup (*action items) AGENDA ITEMS BRIEF DESCRIPTION / ACTION STEPS: PERSON RESPONSIBLE: Call to Order Pledge of **Commissioner had EDC meeting at 7:30am and was not in attendance for Kay E Reiter, President Allegiance (8:00am) 8:00am beginning of session. *Review & Approval of Commissioner Meeting Minutes, In-coming Mail Review & External Meeting Notices The 1/23/18 minutes were reviewed/approved by the Board. The Board reviewed incoming office mail and external meeting notices. Kay E Reiter, Scott Miller, Charles, DOLLAR AMOUNT: MOTION/VOTE: Review of External board/meetings Attended by Commissioners Commissioner returned from the EDC meeting at 10:00am and reviewed what was discussed. They talked about commitments they already have for their five year Capital Campaign and they are over half of their goal. They do have a list of other potential investors they will be contacting. Commissioner Miller attended Family Children First on Wednesday morning. There was a full house with attendance from many different levels in the county. Spent quite a bit of time on the drug epidemic in the County and the affects it has on the county. There is a health and wellness meeting coming up out at Terra that Commissioner Miller will be attending. They also talked about the need for more Foster Homes and some campaign ideas to have more people apply. Commissioner Miller also attended the Visitors Bureau meeting on Wednesday. The agenda was full. They discussed budget from 2017 and 2018. The highlight was Dave Thornberry talking about marketing. They are working on their web page and were happy to know they are getting more traffic then in the past. Financial reports were discussed on money that is coming in to the county from bus tours and who is receiving money from the tours.
*Then/Now Documents One certificate was presented by DJFS. There were not enough year end purchases made to cover all the invoices. One invoice makes up this certificate. Xerox Corp - $71.70 *Personnel One certificate was presented by the Sheriff's office. PO's for 2017 were closed and were not carried into 2018. Four invoices make up this certificate. Consultants Inc. Laboratory - $74.14, Pathology Labs - $11.56, Promedica NW Ohio Cardiology - $7.90, Toledo Radiological - $248.50 None at this time $71.70 $74.14 $11.56 $7.90 $248.50 then and now certificates Yes - 2 (Charles absent) *Travel Requests EMS (9:00am) Sheriff (9:30am) None at this time Jeff Jackson - EMS Chief. Jeff came in to update the Commissioners on EMS. See attachment A for agenda items. Talked about current squad condition. Chris Hilton - Sheriff. Sheriff Hilton came in to talk about budget adjustments and overtime (OT) costs. Sheriff brought in historical numbers on OT costs. He is working on hiring new deputies. During that time period he will need to use OT to keep the Office running.. Once the people are in place he feels the OT will level off. He is asking for the average they have spent in the past five years. Commissioner Reiter asked to be able to discuss this when Commissioner is in session and get back with him at the beginning of next week. Sheriff was happy with that response and thanked the Commissioners for looking at the additional. **Commissioner had EDC meeting at 7:30am and entered session at 10:00am. Jeff Jackson - EMS Chief Sheriff Hilton Commissioners and Administrator Discussion County Administrator had information on shredding. She had talked to the Commissioners in the past about purchasing a shredder to allow Community Work Program to assist in shredding rather than contracting the services out. Commissioner Miller moved to purchase an industrial shredder that can shred paper, paperclips, staples, CD's and credit cards from PI not to exceed $5,000.00. The Administrator asked Commissioner for state of county document to send to Northcoast Publication. Administrator reminded the Commissioners that they had an outstanding evaluation to complete. Commissioner Reiter reviewed the discussion they had with Sheriff Hilton on OT with Commissioner. The suggestion was to have the Administrator review the budget and make a suggestion on appropriating money for the overtime. purchase from PI Moved by: Scott Miller Yes - 2 (Charles absent)
*Resolutions (10:00am) 2018-43 AUTHORIZING ADDITIONAL EMERGENCY CHANGE FUND BE ESTABLISHED FOR THE SANDUSKY COUNTY DOG WARDEN FOR 2018 $400.00 2018 44 APPROVING SUPPLEMENTAL APPROPRIATION TO BOARD OF DD TRANSFER FUND ($3,003,500.00) AND FUND TRANSFER TO DD SICK LEAVE FUND ($3,500.00) AND RESIDENTIAL FUND ($3,000,000.00) FOR 2018 EXPENDITURES 2018 45 APPROVING SUPPLEMENTAL APPROPRIATION TO HEALTHIER BUCKEYE FUND FOR NOVEMBER BILLING ($15,898.77) 2018-46 ORDER FIXING TIME OF VIEW AND FIRST HEARING ON THE WINTERS DITCH PROJECT #181 $3,003,500.00 $15,898.77 2018-47 AUTHORIZING THE TENTATIVE AWARD FOR THE WHITE STAR SANITARY SEWER & WATER IMPROVEMENTS UPON THE APPROVAL OF OHIO WATER DEVELOPMENT AUTHORITY (OWDA) LOAN, BE MADE TO SPEER BROS., INC., 3812 OLD RAILROAD ROAD, SANDUSKY, OH 44870, FOR THE SANITARY ENGINEERS. 2018-48 AUTHORIZING TO APPLY FOR, ACCEPT, AND ENTER INTO A COOPERATIVE AGREEMENT FOR CONSTRUCTION OF THE WHITE STAR SANITARY SEWER & WATER IMPROVEMENTS BETWEEN THE SANDUSKY COUNTY COMMISSIONERS AND THE OHIO WATER DEVELOPMENT AUTHORITY AND DECLARING AN EMERGENCY. 2018 49 APPROVING SUPPLEMENTAL APPROPRIATION TO COMMON PLEAS FOUR D FUND TO TRANSFER LINE FOR PI TO ASSIST WITH AUDIO EQUIPMENT FOR COURTROOMS ($6,559.36) $6,559.36
At 10:00am Commissioner Reiter requested to enter into executive session to discuss personnel matters. Commissioner seconded the motion. Commissioner Miller moved to exit executive session. Public Open Session Citizens Attendees - none Media Attendees - Tom Fullen, WFRO. Craig Shoup, News Messenger Elected Officials - Chris Hilton *Adjournment (11:00 am) With business completed for the day the meeting was adjourned. Signature of: *Motion: Move to enter executive session Moved by: Kay E Reiter *Motion: Move to exit executive session Kay E Reiter, President Scott Miller, Vice President Charles Board of County Commissioners, Sandusky County, Ohio Attest: Clerk to the Board / County Administrator I, the undersigned, Clerk of the Board of Commissioners, Sandusky County, Ohio, do hereby certify that the foregoing Is a true and correct copy from the official record of said Board of County Commissioners as recorded in its Journal.
Clerk, Board of County Commissioners, Sandusky County, Ohio