MONTE VISTA WATER DISTRICT 10575 Central Avenue, Montclair, California (909) 624-0035 NOTICE AND AGENDA OF REGULAR BOARD MEETING WEDNESDAY, MARCH 28, 2018 6:30 P.M. CALL TO ORDER/FLAG SALUTE PUBLIC COMMENT/OPEN FORUM Members of the public may address the Directors on any item that is within the jurisdiction of the Board; however, no action may be taken on any item not appearing on the agenda unless the action is otherwise authorized by Subdivision (b) of Section 54954.2 of the California Government Code. Comments are limited to 3 minutes per speaker. AGENDA CHANGES/ADDITIONS In accordance with Section 54954.2 of the Government Code (The Brown Act), additions to the agenda require a two-thirds vote of the legislative body, or if less than two-thirds of the members are present, a unanimous vote of those members present. It shall be determined that there is a need to take immediate action and that the need for action came to the attention of the local agency subsequent to the posting of the Agenda. 1. CONSENT CALENDAR NOTICE: All matters listed under the Consent Calendar are considered to be routine and non-controversial and will be acted upon by the Board of Directors by one combined motion in the form listed below. There will be no separate discussion on these items prior to the time the Board votes unless any Board member, staff person, or member of the public requests specific items be discussed and/or removed from the Consent Calendar. A. Meeting Minutes Meeting Date: March 14, 2018 Recommendation: Approve as presented B. Budget Amendment SCADA System Upgrades (EN2017-05) Recommendation: Approve the transfer of $25,000 into SCADA System Upgrades, Capital Outlay Project EN2017-05. 2. DISCUSSION AND/OR ACTION ITEMS: A. Insurance Coverage Evaluation Presenter: Catherine Wells, Bickmore Risk Management Consulting Recommendation: Informational presentation on current program coverage and identification of potential coverage approaches. B. Resolution 730-18: Proposition 68 The California Clean Water and Safe Parks Act Presenter: Gabby De La Cruz Recommendation: Consider adoption of Resolution 730-18 supporting Proposition 68 The California Clean Water and Safe Park Act. C. District s 90 th Anniversary Update Presenter: Gabby De La Cruz Recommendation: Informational item on the District s 90 th Anniversary
Notice and Agenda of Regular Board Meeting March 28, 2018 Page 2 3. GENERAL MANAGER S REPORT 4. BOARD COMMITTEE REPORTS 5. BOARD COMMENTS (reports on conferences/meetings attended at District expense) 6. CLOSED SESSION: A. Conference with Legal Counsel Existing Litigation (GC 54956.9[a]) Case Number RCV 51010, CBMWD v. City of Chino et al. B. Conference with Legal Counsel Existing Litigation (GC 54956.9[a]) Case Number CIVDS 1607797, Allstate Insurance Co. v. Monte Vista Water District C. Conference with Legal Counsel Existing Litigation (GC 54956.9[a]) Case Number CIVDS 1800720, Monte Vista Water District & City of Chino v. The Dow Chemical Company; DOW Agrosciences, LLC; Shell Oil Company 7. ADJOURNMENT DECLARATION OF POSTING In accordance with the requirement of California Government Code 54954.2, this agenda has been posted in the display case at the gated entrance to our main office at 10575 Central Avenue, Montclair, California not less than 72 hours prior to the meeting date and time above. Written materials relating to open session agenda items, including those distributed to the majority of the Board of Directors after distribution of this agenda package are available for public inspection during normal business hours at the District s main office, located at 10575 Central Avenue, Montclair, California. Pursuant to the Americans with Disabilities Act, persons with a disability who require a disability-related modification or accommodation in order to participate in a meeting may request such modification or accommodation from the District Secretary at (909) 267-2160, by email at ggarcia@mvwd.org. Notification 48 hours prior to the meeting will enable District staff to make reasonable arrangements to assure accessibility to the meeting.
MINUTES OF THE REGULAR MEETING OF THE BOARD OF DIRECTORS OF THE MONTE VISTA WATER DISTRICT March 14, 2018 DIRECTORS PRESENT: Sandra Rose, President Philip Erwin, Vice President G. Michael Milhiser, Director Tony Lopez, Director/Auditor Manny Martinez, Director (arrived at 6:40 p.m.) DIRECTORS ABSENT: None. STAFF PRESENT: Mark N. Kinsey, General Manager Andrew Gagen, Legal Counsel Ray Harton, Manager of Finance and Administration Stephanie Reimer, Controller Van Jew, Director of Engineering, Operations, and Maintenance Gabby Garcia, Executive Assistant OTHERS IN ATTENDANCE: None. CALL TO ORDER President Rose called the meeting to order at 6:30 p.m. FLAG SALUTE President Rose led those assembled in the Flag Salute PUBLIC COMMENT/OPEN FORUM None AGENDA CHANGES/ADDITIONS None. March 14, 2018 Minutes Page 1
ITEM 1: CONSENT CALENDAR Upon motion by Director Milhiser seconded by Director Lopez and passed with 3 votes, 1 abstention and 1 not present: M18-03-01 MOVED: Approval of Consent Calendar: A. Meeting minutes of February 14, 2018 (Vice President Erwin abstained) ITEM 2: FINANCIAL REPORTS A. Register of Demands Stephanie Reimer, Controller presented the Register of Demands for January 2018. Upon motion by Director Erwin seconded by Director Lopez and unanimously carried: M18-03-02 MOVED: Approved the Register of Demands for January 2018. B. Financial Summaries Stephanie Reimer, Controller presented the Financial Summaries for January 2018. Upon motion by Director Milhiser seconded by Director Lopez and unanimously carried: M18-03-03 MOVED: Approved the Financial Summaries for January 2018. ITEM 2: DISCUSSION AND/OR ACTION ITEMS A. Notice of Completion: Central Avenue (Part B) Pipeline Replacement Project (EN2017-09) Director of Engineering, Operations, and Maintenance gave a graphical presentation of the Central Avenue (Part B) Pipeline Replacement Project and said that this project consisted of two parts. Part A was completed in October 2017 and Part B was completed this month, March 2018. Mr. Jew stated that Part B replaced about 1,550 feet of old steel pipeline that was at or near end of its useful life and included installation of new service connection for customers, new fire hydrants, new valves, and other appurtenances. Mr. Jew further stated that there were a total of 60 change orders due to additional digging, extra paving, exporting additional soil, traffic control and liquidated damages due to delays. Jew concluded that the work has been completed and majority of the changes orders and assessment of liquidation damages are pending resolution between the contractor and the District. Discussion ensued. Upon Motion by Director Milhiser seconded by Director Martinez and unanimously carried: M18-03-04: MOVED: Approved the following: 1. Accept the work performed by Cedro Construction, Inc. for the Central Avenue (Part B) Pipeline Project, as complete. 2. Authorize the filing of the Notice of Completion with the San Bernardino County Recorder s Office. March 14, 2018 Minutes Page 2
B. Santa Ana River Conservation and Conjunctive Use Program (SARCCUP) General Manager Kinsey gave a graphical presentation to the Board on the Santa Ana River and Conjunctive Use Program (SARCCUP) and explained that this is an effort within the Santa Ana River Watershed to increase water supply reliability through the development of a 180,000 AF conjunctive use program within the watershed s groundwater basins. He said the initial project was revised based on modeling efforts and overall program reduced from $100M to $85M. Mr. Kinsey gave an overview of the different SARCUUP operational scenarios within the Chino Basin and potential District participation in the program. Discussion ensued and the report was received and filed. ITEM 5: GENERAL MANAGER COMMENTS In addition to his written report, General Manager Kinsey briefed the Board on issues and activities of the past two weeks. ITEM 6: BOARD COMMITTEE REPORTS None. ITEM 7: BOARD COMMENTS (Reports on Conferences/Meetings Attended at District Expense) Director Milhiser commented on his and Director Lopez s attendance at 2018 State of the County of San Bernardino at the Citizens Business Bank Arena. President Rose commented on her meeting with Kati Parker of Inland Empire Utilities Agency. Director Lopez commented on his attendance at the Community Coffee with Assemblymember Freddie Rodriguez along with Director Martinez and Director Milhiser. He also thanked General Manager Kinsey, Finance Manager Harton and Director Milhiser who attended his Father s funeral service and also thanked the District for the floral arrangement. ITEM 8: CLOSED SESSION Legal Counsel Andrew Gagen stated there will be no closed session. There being no further business, President Rose adjourned tonight s meeting at 7:35 p.m. Respectfully submitted, Mark N. Kinsey General Manager/Secretary March 14, 2018 Minutes Page 3
M o n t e V i s t a W a t e r D i s t r i c t Legislative Principles Dedicated to Quality, Service and Innovation The Monte Vista Water District Board of Directors adopted Legislative Principles to help communicate the District s values and vision to our legislative representatives and local leaders. Keep Local Revenues Local Property tax revenues are vital to local public agencies No raids on local revenues to shore up state budget shortfalls Fund State Water Infrastructure Equitably Support co-equal goals of water supply reliability and ecosystem restoration Local agencies and state should pay their fair share for benefits Protect Special Districts Special districts provide core local services effectively and responsibly Protect our ability to continue providing top of class water service to our customers Continued
M o n t e V i s t a W a t e r D i s t r i c t Legislative Principles (continued) Base Water Quality Standards on Science Safe drinking water is our first priority Use sound science to establish drinking water standards Help Local Governments Succeed Facilitate local governments in providing vital services at a reasonable cost Avoid legislation with negative impacts on local governments Support Local Water Supply Reliability Support local water projects that ensure future reliability Investments in local water supplies reduce reliance on the endangered Sacramento-San Joaquin River Delta Assist in Meeting Water Use Efficiency Goals Promote water efficiency standards for appliances and devices Assist local retail agencies in meeting 20 percent reduction in urban water demand by 2020 mandate Mark Kinsey, General Manager Monte Vista Water District 10575 Central Avenue, Montclair, CA 91763 (909) 267-2160 mkinsey@mvwd.org Facility tours available upon request March 2018
General Manager s Report Meetings: March 15: Catherine Wells, Bickmore Risk Management Consulting Services & Director of Finance & Administrative Services, Ray Harton Insurance Coverage Analysis March 21: Dominique Gomez, WaterSmart Software and Water Use Efficiency Analyst, Gisela Lopez WaterSmart/MVWD Professional Services Agreement March 22: Santa Ana River Conservation and Conjunctive Use Program (SARCCUP) March 22: Watermaster Board Meeting March 26: Terry Catlin, Water Facilities Authority, JPA March 26: Joint City of Pomona/District Joint Resource Optimization Study -- Darron Poulsen and Raul Garibay, City of Pomona, Van Jew and Michael Baker International. Upcoming Events: April 12: Chamber Member Breakfast at OPARC, 9029 Vernon Ave, Montclair, beginning at 7:30 a.m. April 15-18: 2018 Special District Leadership Academy, Embassy Suites Monterey Bay-Seaside, 1441 Canyon Del Rey, Seaside, CA 93955 May 8-11: ACWA 2018 Spring Conference & Exhibition in Sacramento, CA June 2: 6 th Annual Country Fair Jamboree at Alma Hofman Park, 5201 Benito Street, Montclair, A 91763, beginning at 12 noon 6:00 p.m. Capital Projects: Main Office Site Renovation Project (MOSRP): The environmental consultant is progressing in the development of the mitigated negative declaration (MND) and more recently, sent out a project description to the Gabrieleno Band of Mission Indians, as part of compliance to AB 52. The MND is anticipated to be completed by late-spring 2018 and will bring the project closer to project entitlement approval by the City of Montclair. Pipeline Avenue Bridge Pipeline Relocation Project (Pipeline Avenue at the 60-Freeway): Caltrans will be moving forward this year with re-building some its bridges along the 60-freeway, including the one at Pipeline Avenue. The District currently has a waterline installed inside of that bridge and it will have to be re-constructed to accommodate Caltrans work. The District s consultant has begun the work of coordinating a design effort with Caltrans to re-install a water main into the new bridge to be constructed by Caltrans. I-10 Freeway Widening Project (Monte Vista Ave and the San Antonio Wash at the 10-Freeway): Caltrans and the San Bernardino County Transportation Authority are proceeding with a project that will widen 10-freeway by one lane. This work will impact District facilities at both Monte Vista Avenue and at the San Antonio Wash and will result in the relocation of several water pipelines. Staff will be presenting this project with greater detail during an April 2018 Board meeting. March 28, 2018