CONTRA COSTA RESOURCE CONSERVATION DISTRICT 5552 Clayton Road, Concord, CA Phone (925) MEETING AGENDA August 17, 2017

Transcription

1 CONTRA COSTA RESOURCE CONSERVATION DISTRICT 5552 Clayton Road, Concord, CA Phone (925) MEETING AGENDA August 17, :30 AM CALL TO ORDER BY CHAIR 9:31 AM PUBLIC COMMENT PERIOD 9:32 AM INTRODUCTIONS AND MINUTES 1.1 Consider accepting the June & July 2017 Minutes as distributed. 9:40 AM ADDITIONS TO THE AGENDA: BROWN ACT, SECTION (B) (2)): DETERMINATION THAT A NEED FOR IMMEDIATE ACTION EXISTS: Vote by two-thirds of the directors required. 9:40 AM DETERMINATION ITEMS: 2.1 Consider approval and signing of Agreement No. VLP-008 Rofe (5 min) 2.2 Consider Rodeo Monitoring Funding Harrison (5 min) 2.3 Consider approval of CCRCD June & July s Monthly Profit and Loss Reports and Check Detail Reports Pell (10 m) 2.4 Consider approval of Board Secretary/Clerk Conference for Patty Pell Pell (5 min) 11:00 AM DISCUSSION ITEMS: 3.1 Updates/Interviews scheduled for August 24, 2017 Pell (5 min) 11:05 AM REPORTS: 4.1 NRCS Report Phillips Civil Rights Phillips 4.2 Presidents Report Skaredoff 4.3 Staff Reports - RCD Staff 11:20 AM CLOSED SESSION 5.1 No items In accordance with the Americans with Disabilities Act and California Law, the Contra Costa Resource Conservation District offers its public meetings in a manner that is readily accessible to everyone, including those with disabilities. Please contact the Administrative Manager at (925) extension 107, with any questions.

2 11:25 AM ANNOUNCEMENTS: Public hearing to consider adoption of proposed amendments to reformat Water Quality Control plan for Sacramento sand San Joaquin River Basins, meeting changed from August 10-11, 2017 to October 19-20, 2017 at Redding City Hall, Redding CA Public Workshops for 2018 for Joint review of the water quality control plans for Sacramento River and San Joaquin River Basins, changed from August 16, 2017 to August 23, :00 at Central Valley Water Board office, Rancho Cordova, CA Trainings 2017 CA Special District Annual Conference, September 25-28, 2017, Monterey, CA 2017 California Association Local Agency Formation Commissions (CALAFCO) Conference, October 25-27, 2017, San Diego, CA Understanding the Brown Act, CSDA, November 1, 2017, East Bay Municipal Utility District, Oakland Recurring Meetings Alhambra Creek Watershed Council, Martinez, 1 st Tuesday, 6:30 8:30 PM Partners for Rodeo Creek Watershed, Rodeo, TBA Quarterly (As needed) Walnut Creek Watershed Council, Martinez, 1 st Thursday, 9:30-11:30 AM CC Watershed Forum, Various Locations, 2 nd Wednesday, 9:30-11:30 AM San Joaquin and Delta WQ Coalition, Stockton, 2 nd Monday, 9 10:30 AM 11:30 AM ADJOURN NEXT BOARD MEETINGS WILL BE SEPTEMBER 21, 9:30 AM In accordance with the Americans with Disabilities Act and California Law, the Contra Costa Resource Conservation District offers its public meetings in a manner that is readily accessible to everyone, including those with disabilities. Please contact the Administrative Manager at (925) extension 107, with any questions.

3 CCRCD BOARD MEETING MINUTES June 15, 2017 The regular meeting of the Contra Costa Resource Conservation District was held on Thursday June 15th, 2017 at 5552 Clayton Road, Concord, CA. DIRECTORS PRESENT: Igor Skaredoff Tom Brumleve Bob Case ASSOC. DIRECTORS PRESENT: RCD STAFF PRESENT: Lisa Anich Ben Weise Elissa Robinson Patty Pell NRCS STAFF PRESENT: DIRECTORS ABSENT: Bethallyn Black ASSOCIATE DIRECTORS ABSENT: RCD STAFF ABSENT: Walter Pease Heidi Petty Allison Rofe Elizabeth Harrison NRCS STAFF ABSENT: THE MEETING WAS CALLED TO ORDER BY CHAIR, IGOR SKAREDOFF AT 9:35 AM. PUBLIC COMMENT PERIOD: There were no public comments 1.1 ACCEPT the May, 2017 minutes as distributed. Tom Brumleve made a motion to accept the May 18, 2017 minutes as distributed; Bob Case seconded the motion; Tom Bloomfield, Bob Case and Igor Skaredoff agreed, minutes accepted. ADDITIONS TO THE AGENDA: BROWN ACT, SECTION ( (B) (2)) DETERMINATION THAT A NEED FOR IMMEDIATE ACTION EXISTS: Igor Skaredoff requested for Item 3.4 to be added to the discussion items agenda to consider the possibility of using Charles Pillon, current auditor, as a consultant. 2. DETERMINATION ITEMS:

4 2.1 Consider authorizing $600 towards the Local Work Group meeting on Wednesday, August 23 rd for lunch/refreshments/supplies. CCRCD is working in partnership with NRCS and CCCFB on soil health and conservation priorities for the local farming community. The meeting will be from 10:00 am to noon on August, 28 th. Tom Brumleve motioned to approve up to $600. Bob Case seconded the motion. Igor Skaredoff, Bob Case, and Tom Brumleve agreed. Item approved. 2.2 Consider approval of CCRCD Monthly Profit and Loss Reports and Check Detail Reports for March, April and May Patty Pell shared three month s financials with the group. The P & L Budget vs. Actual report showed we are using up more reserves than budgeted. Igor Skaredoff explained that this was due to unusual and unforeseen personnel costs not included in the budget. It was agreed that financials will be reviewed monthly with no additional quarterly reports. After a brief discussion, Igor Skaredoff made a motion to accept March, April & May financial reports as distributed; Bob Case seconded the motion. Igor Skaredoff, Bob Cast and Tom Brumleve agree. Item approved. 2.3 Consider approval of Q3 financial reports. See item above. Elissa Robinson presented to the Board of Directors on her work at Contra Costa RCD in various watersheds. DISCUSSION ITEMS: 3.1 Lisa Anich discussed how she is archiving old files and recording the location for retrieval using Microsoft Access. It was decided that Lisa Anich and Elissa Robinson would check with our partner organizations to see if there is a need for our two empty file cabinets. 3.2 A copy of the Executive Director s job description was distributed. Elissa Robinson explained the process of how we arrived at the current job description. It was decided that the board will provide any feedback by the end of this week. 3.3 Due to vacation schedules, it was discussed moving July 20 th board meeting to July 27 th. An will be sent out to see if we a quorum with the new date. 3.4 In order to improve the accounting system, it was discussed using Charlie Pillon as an accountant consultant instead of our auditor. It was decided that Patty Pell would work with Napa s RCD to discuss their accounting system to see if we can obtain that level with Patty and our new Quickbooks upgrade. If so, CCRCD would retain the possibility of using Charlie as the auditor. REPORTS: 4.2 Presidents Report Skaredoff. Igor encouraged all board members and staff to attend the CSDA Leadership Academy in Napa on July Staff Reports RCD Staff. There were no additional staff reports IGOR SKAREDOFF ADJOURNED MEETING AT 11:32 am. Respectfully submitted,

5 Patty Pell Board Secretary Contra Costa Resource Conservation District

6 CCRCD BOARD MEETING MINUTES July 27, 2017 The regular meeting of the Contra Costa Resource Conservation District was held on Thursday July 27th, 2017 at 5552 Clayton Road, Concord, CA. DIRECTORS PRESENT: ASSOC. DIRECTORS PRESENT: Igor Skaredoff Tom Brumleve Walter Pease RCD STAFF PRESENT: NRCS STAFF PRESENT: DIRECTORS ABSENT: Lisa Anich Ben Weise Patty Pell Allison Rofe Elizabeth Harrison Heidi Petty Hilary Phillips Bethallyn Black Bob Case ASSOCIATE DIRECTORS ABSENT: RCD STAFF ABSENT: Elissa Robinson NRCS STAFF ABSENT: THE MEETING WAS CALLED TO ORDER BY CHAIR, IGOR SKAREDOFF AT 9:35 AM. PUBLIC COMMENT PERIOD: There were no public comments 1.1 Quorum was not obtained, so the June 2017 minutes were not approved and no items were determined. All determination items will be moved to determination items on the agenda for the board meeting on 8/17/17. ADDITIONS TO THE AGENDA: BROWN ACT, SECTION ( (B) (2)) DETERMINATION THAT A NEED FOR IMMEDIATE ACTION EXISTS: 1.2 Discussion of Agreement No. VLP-008. No quorum. Subject to further review and approval on 8/17/ Lisa Anich discussed our commitment and support for Friends of Pinole Creek.

7 2. DETERMINATION ITEMS: 2.1 A Finance Committee consisting of Igor Skaredoff, Walter Pease and Patty Pell was appointed to develop a Financial Reserve Policy for CCRCD. 2.2 Rodeo Monitoring Funding discussed. No quorum. Pending approval. 2.3 Consider approval of CCRCD Monthly Profit and Loss Reports and Check Detail Reports for June. Subject to further review and approval. DISCUSSION ITEMS: 3.1 Discussion of a $2,000 donation made to the Conservation Strategy Group. 3.2 Discussion of financial reports board members and staff would find helpful. 3.3 Discussion by Ben Weise on the status of CARCD Capacity Building. 3.4 Discussion by Heidi Petty on Stormwater Resource Plan REPORTS: 4.1 Presidents Report Skaredoff. After excusing the staff, Igor updated the board on the search for an Executive Director. 4.2 Staff Reports RCD Staff. There were no additional staff reports IGOR SKAREDOFF ADJOURNED MEETING AT 11:00 am. Respectfully submitted, Patty Pell Board Secretary Contra Costa Resource Conservation District

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29 CONTRA COSTA (925) (925) PHONE FAX 5552 Clayton Road, Concord, CA MEMO To: Board of Directors From: Elizabeth Harrison, Watershed Coordinator Date: July 25, 2017 Subject: Consider Approving Funding for Watershed Coordinator Creek Monitoring Program Recommended Action. Consider authorizing $3,155 to participate in The Watershed Project s one-year long water quality monitoring program. Background: Helen Fitanides with The Watershed Project/SPAWNERS was awarded $20,000 from the Contra Costa County Fish and Wildlife Committee to expand their water quality monitoring program to additional watersheds, including Wildcat, Walnut, Marsh, and Grayson Creeks. The program is one year long (Aug July 2018) and will entail interns doing monthly water quality monitoring of 2-5 sites along a creek in Contra Costa County, as well as analyzing "first flush" samples collected by volunteers. The Watershed Project will provide training and the equipment. Approval of funding will allow the Contra Costa RCD to participate in The Watershed Project/ SPAWNERS monitoring program and expands The Watershed Project s current program to include Rodeo Creek Watershed. This will increase water quality data for Rodeo Creek Watershed and provides training to staff on use of YSI monitoring equipment. Increasing the data on the water quality of Rodeo Creek may afford larger grant funding, stronger partnerships for water quality issues in the watershed and increases general knowledge of the Rodeo Creek Watershed. Budget Impact. The monitoring program will require $3,155 from the Contra Costa RCD General Fund with a budget break down as follows: Monthly monitoring reagents and supplies: $160; First flush monitoring reagents and supplies: $245; Intern stipend: $1,500; Program Coordinator's time for organizing, scheduling, training, quality assurance, etc: $1,250. Total: $3,155 Approval. By minute action. Attachments. None.

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69 CONTRA COSTA (925) (925) PHONE FAX 5552 Clayton Road, Concord, CA MEMO To: Board of Directors From: Patty Pell, Administrator Date: August 17, 2017 Subject: Training for Board Secretary/Clerk Recommended Action: Considering authorizing $750 for the Board Secretary/Clerk Conference & Certificate Program. Sponsored by SDRMA in Anaheim, CA October 22-24, Background: This training for Patty Pell will include: Foundations, Understanding Board Member and District Liability, Staying in Compliance: Understanding the Fundamental Special District Laws, Holding Effective Public Meetings and Records Retention and Management sessions. The conference will train and inform Patty to help ensure compliance with the many stakeholders. Budget Impact: The training will require $525 for the conference, $225 for the Pre-Conference Workshop: Reader- Friendly Writing that Works: Policies and Meeting Minutes, two nights of hotel and travel/meal expense. Total: Approximately $1,250 Approval: By Minute Action. Attachments: