AGENDA Sunday, May 19, :00 a.m. Lake Tahoe Resort Hotel S.S. Niagara 4130 Lake Tahoe Blvd. South Lake Tahoe, CA (530)

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1 CALIFORNIA ASSOCIATION OF RECREATION AND PARK DISTRICTS BOARD OF DIRECTORS MEETING AGENDA Sunday, May 19, :00 a.m. Lake Tahoe Resort Hotel S.S. Niagara 4130 Lake Tahoe Blvd. South Lake Tahoe, CA (530) CALL TO ORDER (President Hostetler) 2. ATTENDANCE (Secretary Faltings) 3. AGENDA MODIFICATIONS/APPROVAL (President Hostetler) 4. PRESIDENTS REPORT (President Hostetler) A. Committee Assignments... Page 3 B. Board of Directors Roster... Page 4 5. CORRESPONDENCE (Exec. Dir. Cabulagan) 6. PUBLIC COMMENTS This time is reserved for members of the public to address the Board relative to matters of CARPD not on the agenda. No action may be taken on non-agenda items unless authorized by law. 7. COMMITTEE REPORTS/MEETINGS A. Nominations Committee (Chair Gibson) B. Finance Committee (Chair McGreehan) C. Conference Committee (Chair Hostetler) D. Legislative (Exec. Director Cabulagan) E. Awards (Chair Faltings) F. CAPRI (Exec. Dir. Cabulagan) 8. OLD BUSINESS A. Review of CARPD Conference

2 9. NEW BUSINESS A CARPD Conference 10. CARPD CALENDAR OF EVENTS (Exec. Dir. Cabulagan)... Page EXECUTIVE DIRECTOR S REPORT (Exec. Dir. Cabulagan) 12. BUSINESS ITEMS FOR NEXT MEETING (President Hostetler) 13. CLOSING COMMENTS This time is reserved for comments by Board members and Staff and to identify matters for future Board business. *A. Board *B. Staff 14. ADJOURNMENT NOTICES: The next CARPD Board of Directors meeting will be held on July 17, 2013 at 10:00 a.m. at the CAPRI office. Page 2

3 2012/2013 COMMITTEE ASSIGNMENTS Note: Committee Chairs First Board Member Listed 2013 Conference Committee Hostetler, Severin, Faltings, Sloan, Gibson Awards Committee Faltings, Hostetler, Fraher Budget / Finance Committee McGreehan, Gibson, Limbaugh Nominations / Elections Committee Gibson, Smith, Severin, Sloan Legislative Committee Smith, Meraz, Fraher Bylaws Policy McGreehan, Smith, Meraz Environmental Sustainability Limbaugh, Gibson, Smith, McGreehan Membership / Legislative Advocacy Gibson, McGreehan, Faltings CSDA Representative Meraz Page 3

4 PRESIDENT California Association of Recreation & Park Districts BOARD OF DIRECTORS ROSTER Fiscal 2012 / 2013 Mike Limbaugh Hesperia Recreation & Park District D/Fax (760) P.O. Box , Hesperia, CA D/Fax (760) Res: 7025 Jenkins Ave, Hesperia, CA Home (760) shmrokmike@msn.com PRESIDENT ELECT Gene Hostetler Rancho Simi Recreation & Park District D/Fax (805) Sycamore Drive, Simi, CA D/Phone (805) Res: 843 Ashford Street, Simi Valley CA C/Phone (805) akamrbuff@aol.com PAST PRESIDENT Joe Gibson Conejo Recreation & Park District D/Fax (805) West Hillcrest Drive, Thousand Oaks, CA D/Phone (805) Res: 3826 Calle Clara Vista, Thousand Oaks H/Phone (805) joeggibson@msn.com W/CPhone (805) SECRETARY Maryalice Faltings Livermore Area Recreation & Park District D/Fax (925) East Avenue, Livermore, CA D/Phone (925) Res: 2117 Mars Road, Livermore, CA H/Fax (925) maryalicesf@comcast.net H/Phone (925) CHIEF FINANCIAL OFFICER Al McGreehan Paradise Recreation & Park District D/Fax (530) Skyway, Paradise, CA D/Phone (530) Res: P.O. Box 1575, Paradise, CA H/Phone (530) amcgreehan@att.net Page 4

5 DIRECTORS: Odd Number Year Rick Sloan Cordova Recreation & Park District D/ Fax (916) Chase Drive, Rancho Cordova, CA D/ Phone (916) Res: 9432 Appalachian Drive Sacramento CA H/Phone (916) C/Phone (916) Vacancy Even Number Year Carol Severin East Bay Regional Park District D/Fax (510) Peralta Oaks Court, Oakland, CA D/Phone (510) Res: Chateau Ct, Castro Valley, CA H/Fax (510) H/Phone (510) Manuel Manie Meraz D/Fax (916) Hazel Avenue CA D/Phone (916) Res: 7633 Hickory Ave. H/Fax Orangevale CA H Phone (916) jmmeraz@surewest.net ADMINISTRATOR Administrator Odd Year Tarry Smith Ambrose Recreation & Park District D/Phone (925) Willow Pass Road D/Fax (925) Bay Point, CA Administrator Even Year Stephen Fraher Arcade Creek Recreation and Park District D/Fax (916) Hamilton Street D/Phone (916) Sacramento, CA H/Fax Res: H/Phone sfraher@arcadecreekrecreation.com Page 5

6 LEGISLATIVE ADVOCATE Ralph Heim O/Phone (916) Public Policy Advocates, LLC O/Fax (916) K Street, Suite 200 Sacramento, CA EXECUTIVE DIRECTOR Pat Cabulagan O/Fax (916) Auburn Boulevard, Suite A O/Phone (916) Citrus Heights, CA C/Phone (916) pcabulagan@capri-jpa.org TRANSITIONARY FINANCIAL ADVISOR Nick Schouten Valley Wide Recreation & Park District D/Fax (951) P.O. Box 907, San Jacinto, CA D/Phone (951) Res: 895 Chase St, Jacinto, CA H/P&Fax (951) nschouten@msn.com 2012 COMMITTEE ASSIGNMENTS Note: Committee Chairs First Board Member Listed 2013 Conference Committee Hostetler, Severin, Faltings, Sloan, Gibson Awards Committee Faltings, Hostetler, Fraher Budget / Finance Committee McGreehan, Gibson, Limbaugh Nominations / Elections Committee Smith, Severin, Gibson, Sloan Legislative Committee Meraz, Smith, Fraher Bylaws Policy McGreehan, Smith, Meraz Page 6

7 Environmental Sustainability Limbaugh, Gibson, McGreehan, Smith Membership / Legislative Advocacy Gibson, McGreehan, Faltings CSDA Representative Meraz Additional Roster Information CAPRI Pat Cabulagan, Administrator O/Phone (916) Auburn Boulevard, Suite A O/Fax (916) Citrus Heights, CA C/Phone (916) pcabulagan@capri-jpa.org Bob Miller, Risk Manager O/Phone (916) Auburn Boulevard, Suite A O/Fax (916) Citrus Heights, CA rmiller@capri-jpa.org C/Phone (916) CARPD REPRESENTATIVES ON CAPRI BOARD OF DIRECTORS Lindsay Woods D/Phone (760) Hesperia Recreation and Park District D/Fax (760) PO Box Hesperia, CA admin@hesperiaparks.com Term Expires 12/31/2013 Sam Goepp (4 year appointment) (951) Valley-Wide Recreation & Park District (951) fax P.O. Box 907, San Jacinto, CA goepp@linkline.com Term Expires 12/31/2015 Page 7

8 CARPD 2012 / 2013 Fiscal Year Calendar of Events and Activities May 2013 o May Communicator Sent to District Board of Directors and Administrators o Attend CSDA Legislative Day, May 14-15, 2013 o 2013 CARPD Conference May 16-19, 2013, Embassy Suites South Lake Tahoe o CARPD, CAPRI, Joint Board Meeting May 16, 2013 o CARPD Board of Directors Meeting May 16, 2013 o Annual CARPD Membership Meeting May 17, 2013 o (After Conference Board Meeting Sunday, May 19, 2013 o Legislative Committee Review the Governors May Revise (Budget) June 2013 o Conference Committee 2013 CARPD Conference evaluation. o Send letters of appreciation to Conference Speakers and Sponsors o Legislative Committee Budget Watch, and monitor status of legislation of interest to CARPD o Finance Committee Develop the Preliminary CARPD Budget o Annual Dues letters sent to all Member Districts July 2011 o July Communicator Sent to District Board of Directors and Administrator o July, CARPD Board of Directors meeting Wednesday July 17, 2013 at CAPRI office. o Finance Committee Presentation of Annual Budget for adoption o Conference Committee First meeting, develop preliminary program / Conference site selection, o Legislative Committee Meeting o Administrators Evaluation August 2011 o Membership Dues Monitor returns forward dues received to CFO o Legislative Committee Meeting o Monitor end of year legislative session, issues of concern to CARPD o Conference Committee Preliminary Program, confirm site selection Page 8

9 September 2011 o Membership Dues Monitor returns forward dues received to CFO and send first series of Late Payment Reminders o Legislative Committee New Session, Introduce Legislation, Bill Review o Legislative Outreach Committee, Program Review and Planning Meeting o Awards Committee Finalize Awards Program Information o Prepare Communicator for publication and distribution in October Page 9