Stearns County Board of Commissioners Administration Center 705 Courthouse Square St. Cloud, MN 56303 320-656-3601 Regular Meeting Minutes Tuesday, December 13, 2011 Call to Order 9:00 AM Meeting called to order by Donald R. Otte, Chair, on December 13, 2011in the Board Room of the Stearns County Administration Center, St. Cloud, MN. Roll Call District 1 DeWayne Mareck: Present, District 2 Mark Bromenschenkel: Present, District 3 Jeff Mergen: Present, District 4 Leigh Lenzmeier: Present, District 5 Don Otte: Present, County Administrator George Rindelaub: Present, County Auditor - Treasurer Randy Schreifels: Present, Office Specialist IV Tammy Moulzolf: Present. Beaver Island Trail Founder Award 1. Present Beaver Island Trail Founder Award to Larry Haws Public Access Forum INFORMATIONAL- NO VOTE Mark Sakry from the Boys & Girls Club appeared before the Board and thanked Larry Haws for all his hard work. C. Consent Agenda ADOPTED (UNANIMOUS) 1. Approve minutes of Tuesday, November 22, 2011 2. Approve minutes of Tuesday, November 29, 2011 3. Authorize Advertisement of Bids for Official Newspaper for 2012 for additional information visit the website at: http://co.stearns.mn.us/government/bidsandrfps 4. For Informational Purposes Claims Paid for November 2011 in the Amount of $53,679,932.59 5. For Informational Purposes Human Services Claims Paid for November 2011 in the Amount of $94,147.16 6. Approve and authorize the Board Chair to sign Resolution 11-75 authorizing the execution of a grant contract with the Minnesota Department of Human Services for the funding and operation of the Child and Teen Check-up program for the period January 1, 2012 through December 31, 2014 and approve grant contract, payable by DHS in calendar year 2012 not to exceed $320,809.00. The amount of funding for calendar years 2013 and 2014 will be made available by the State by August, 2013 respectively. 7. Approve and authorize the Board Chair to sign contracts with St. Cloud Area Family YMCA and Kindred Family Services, formerly known as Professional Association of Treatment Homes, to provide supervised visitation services for the period January 1, 2012 through December 31, 2012, at the following rates: St Cloud Area Family YMCA, Board of Commissioners Page 1 Printed 12/14/2011
$30.39 per hour, Kindred Family Services, $30.39 per hour, Level I supervision - $30.30 per hour, Level II supervision - $34.54 per hour, Level III supervision - $38.76 per hour, Transportation - $30.30 per hour plus mileage at IRS rate. 8. Approve and authorize the Board Chair to sign a contract with Community and Family Services LLC, to provide family group decision making services for the period January 1, 2012 through December 31, 2012 at the following rates: Coordinator Services - $58.26 per hour, Co-facilitation - $95.72 per hour. 9. Approve and authorize the Board Chair to sign contracts for Guardianship/Conservatorship Services with Thomas Allan Consulting, Inc., Presbyterian Family Foundation, Inc., Meridian Services, Inc., Payee Central, and Thomas Keaveny effective January 1, 2012 through December 21, 2012. Contracts provide that services shall not exceed 10 hours before appointment and in the first 30 days after appointment and 5 hours per calendar month thereafter without specific prior authorization by Stearns County Human Services. No payments will be made for travel time, mileage, copying, or any other additional fees. 10. Approve and authorize the Board Chair to sign contracts for the provision of Group Residential Housing services for room and board for the period January 1, 2012 through December 31, 2012, at the Rate 1 base rate of $846.00 per person per month for: Place of Hope Ministries, Overcomers International Fellowship. 11. Approve and authorize the Board Chair to sign a contract with Place of Hope Ministries for Group Residential Housing services to be delivered at 525 Ninth Avenue North, St Cloud, Minnesota for ten (10) individual units at a rate of $846 per month per client for the period January 1, 2012 through December 31, 2012 12. Approve Contract and authorize the Board Chair to sign a contract with Catholic Charities of the Diocese of St. Cloud for Residential Mental Health Treatment Services (Rule 5) at a total expenditure not to exceed $100,000 for the period January 1, 2012 through December 31, 2012 at rates as follows: Residential Treatment at $210.18 per day, Assessment Evaluation services at $242.50 per day, Secure unit services at $352.48 per day. 13. Approve Application for Gambling Exemption Permit from St. John the Baptist Church for gambling activities to be held on December 30, 2011 at St. John the Baptist Parish Center located in Collegeville Township. Assessor Presentation by Gary Grossinger, County Assessor, re: consideration of: 1. Update of the 2012 Assessment Public Works ACCEPTED Presentation by Jodi Teich, Acting County Engineer, re: consideration of: 1. Approve and Authorize Final Payment on SAP 073-599-079; Bridge 73J28 in North Fork Township to Landwehr Construction, Inc. Board of Commissioners Page 2 Printed 12/14/2011
APPROVED [UNANIMOUS] MOVER: Mark Bromenschenkel, District 2 SECONDER: DeWayne Mareck, District 1 2. Approve Appraisal Review Services by Clay Dodd of Patchin Messner Dodd for County State Aid Highway (CSAH) 120 Improvement Project (SP 073-720-002) at an hourly rate of $150.00. APPROVED [UNANIMOUS] 3. Authorize Acting County Engineer Jodi Teich to sign a purchase agreement with Joseph Mergen to purchase 2.1 acres at an expense to the County of $32,106.60 for wetland credit purchase and $2,081.08 to the Board of Water & Soil Resources as a filing fee which is state aide reimbursable upon completion of project. APPROVED [4 TO 0] SECONDER: DeWayne Mareck, District 1 AYES: DeWayne Mareck, Mark Bromenschenkel, Leigh Lenzmeier, Don Otte ABSTAIN: Jeff Mergen Building Facilities Presentation by Ralph Braegelmann, Building Facilities Director, re: consideration of: 1. Household Hazardous Waste Facility Construction Update Environmental Services INFORMATIONAL- NO VOTE Presentation by Angie Berg, Interim Environmental Services Director, re: consideration of: 1. Authorize the County Board Chair to Sign the 2012-2013 Feedlot Delegation Agreement and Work Plan Presenter: Becky Schlorf Von Holdt, Agriculture/GIS Division Supervisor; TABLED [UNANIMOUS] MOVER: Jeff Mergen, District 3 SECONDER: Leigh Lenzmeier, District 4 Auditor-Treasurer Presentation by Randy Schreifels, Auditor-Treasurer, re: consideration of: 1. Adopt Resolution 11-76 for 2012 Budget and Levy RESOLUTION 11-76 WHEREAS, The Board of County Commissioners has given careful consideration to the various budget requirements for the County of Stearns for the year 2012; Board of Commissioners Page 3 Printed 12/14/2011
NOW, THEREFORE, BE IT AND IT IS HEREBY RESOLVED, that the County Board hereby adopts a tax levy of $68,985,713 levied on all taxable property for Stearns County as taxes payable in 2012 for the following County Funds: REVENUE FUND $30,977,945; ROAD & BRIDGE FUND $7,020,172; HUMAN SERVICES FUND $22,945,623; BUILDING FUND $140,000; ECONOMIC DEVELOPMENT $25,000; PARK FUND $874,527; DEBT SERVICE FUND $4,909,014 and LIBRARY FUND $2,093,432 and BE IT FURTHER RESOLVED, that the County Auditor-Treasurer is hereby authorized and directed to spread such amount upon the tax rolls of the County for taxes payable in 2012 and that the collections on said levies be credited to their respective funds. BE IT FURTHER RESOLVED, that the County Board hereby adopts the proposed budget totaling $121,656,872 for 2012. APPROVED [UNANIMOUS] 2012 Commissioners' Salaries 1. Adopt Resolution 11-77 Establishing 2012 Commissioners Salaries RESOLUTION NO. 11-77 WHEREAS, Minn. Stat. 375.055 Subd. 1 requires the County Commissioners in all counties to fix the amount of compensation for services rendered by them for their respective counties in the form of annual salaries, per diem payments, and reimbursement for necessary expenses in performing the duties of the office, by resolution of the county board, and WHEREAS, the Stearns County Board of Commissioners has determined that $35,500 is a reasonable annual salary for each Stearns County Commissioner, and WHEREAS, the Stearns County Board of Commissioners has determined that its members should receive reimbursement in accordance with Stearns County personnel policies for necessary expenses in performing the duties of the office. NOW, THEREFORE, BE IT HEREBY RESOLVED by the Stearns County Board of Commissioners: 1. That commencing January 1, 2012, the annual salary of each Stearns County Commissioner shall be $35,500. 2. That each member of the Stearns County Board of Commissioners shall receive reimbursement for necessary expenses in performing the duties of the office in accordance with Stearns County personnel policies and for actual and necessary traveling expenses in accordance with Minn. Stat. 471.665, Subd. 1 for travel incurred in attending meetings of the Stearns County Board of Commissioners. 3. That each member of the Stearns County Board of Commissioners necessarily occupied in the discharge of their official duties while acting on any committee under the direction of the Stearns County Board of Commissioners shall be allowed and paid their actual and necessary Board of Commissioners Page 4 Printed 12/14/2011
traveling expenses in accordance with Minn. Stat. 471.665, Subd. 1 for travel incurred in the discharge of such committee work. 4. That the Chair of the Stearns County Board of Commissioners shall receive mileage reimbursement in accordance with Minn. Stat. 471.665, Subd. 1 for going to the County seat to sign warrants during recess of the County Board. 5. That mileage reimbursement shall be at the rate allowed as a business expense deduction for Federal Income Tax purposes (currently 55.5 cents per mile). APPROVED [UNANIMOUS] SECONDER: Jeff Mergen, District 3 Emergency Management Presentation by Marvin Klug, Emergency Management Director, re: consideration of: 1. Approve 2011 Stearns County/St. Cloud Emergency Operations Plan Presenter: Marvin Klug, Emergency Management Director; Erin Hausauer, Planner APPROVED [UNANIMOUS] SECONDER: Leigh Lenzmeier, District 4 Adjournment Chair Otte adjourned the County Board Meeting at 11:07 a.m. Board of Commissioners Page 5 Printed 12/14/2011