ACCREDITATION COMMITTEE 2017-2018 Meeting Minutes Archive Meeting Dates: September 5, 2017 October 3, 2017 November 7, 2017 December 5, 2017(Cancelled) February 5, 2018 March 5, 2018 April 2, 2018 May 7, 2018 JEFFERSON COLLEGE August 2018
ACCREDITATION COMMITTEE MEETING MINUTES SEPTEMBER 5, 2017 BOARD ROOM Members Present: Trish Aumann, Caron Daugherty (ex officio), Kathleen Harris, Lynda Ferguson (Secretary), Kim Harvey (Chair), Amy Kausler, Kenny Wilson Members Absent: Mary Baricevic, Michael Booker, Shirley Davenport (ex officio), Dena McCaffrey (ex officio), Allan Wamsley EXPECTED OUTCOMES OF MEETING: Share purpose, charge, and goals of committee; share HLC policy updates; discuss 2019 site visit; share specialized program accreditation updates; and share subcommittee updates Responsible (If Call to Order Kim Harvey called the meeting to order at 2:38 p.m. Approval of Minutes Purpose and charge of the committee; goals for this academic year Committee members reviewed a draft of the May 1 st meeting minutes. Amy Kausler made a motion to approve the minutes. Kenny Wilson seconded the motion. All approved. Kim Harvey read the purpose and the charge of the Accreditation Committee and the goals and objectives for the academic year. Purpose: The purpose of the Accreditation Committee shall be to provide leadership of the College s ongoing accreditation efforts. Charge: The Accreditation Committee will: o When directed to do so, organize efforts to research and recommend the appropriate HLC accreditation process for the College; o Stay apprised of all current HLC requirements for accreditation and communicate this information to the Administrative Team; o Stay informed of ongoing HLC changes and communicate to the Administrative Team these changes and recommend appropriate responses; o Determine ways to encourage ongoing engagement of all constituents in the ongoing HLC accreditation efforts; o Arrange presentations for each program accreditation and provide feedback as needed from an institutional viewpoint; and o Foster a culture of commitment to ongoing improvement through accreditation efforts in place of a culture of compliance. In the annual report last year, the following objectives were listed for this academic year. These objectives include: o Complete the final draft of the Assurance Argument; o Complete the final draft of the Federal Compliance Filing;
EXPECTED OUTCOMES OF MEETING: Share purpose, charge, and goals of committee; share HLC policy updates; discuss 2019 site visit; share specialized program accreditation updates; and share subcommittee updates Responsible (If o Complete Phase 5 of the Quality Initiative and prepare the final report for HLC; o Begin marketing for the upcoming comprehensive evaluation in March 2019; o Complete the College s diversity plan; and o Complete the review of the College s Mission/Vision/ Values. Kim noted in terms of membership, Dena McCaffery had said we are still in need of another CTE Faculty member or representative. Kim will be identifying an outreach representative, and we are looking across the board at students Committee Information in MyJeffco for the committee. Kim Harvey reported committee information can now be found on your Employee tab on the Committees channel. Trish Aumann noted that she and Rebecca Lewis are working to update all information on the Committees channel. Information on the Committees channel will include forms, prior meeting minutes, and after this month, they will be posting the committees monthly agendas. Trish is developing a document to post on the committee tab that will be a quick reference that will include all meeting dates, times, and places. HLC Policy Updates Kim Harvey reported the HLC Board is looking for feedback on a couple of issues. The first one is student consumer protection. Kim read the statement from HLC which says, In recent years, there has been an increased focus at the state and federal levels on protecting students from aggressive or unfair marketing and recruiting practices at institutions. HLC s assumed practices contain several policies intended to ensure that students receive accurate and complete information from institutions, but they were not designed as specific mechanisms for consumer protection. Proposed policies are specifically intended to set policy expectations for appropriate and honest interactions between institutions and perspective students. Kim noted there are 11 items listed indicating things like transparency, openness, not allowing students to withdraw from courses; and treating students ethically, respectfully, and professionally in the marketing and recruiting process. Kim noted these are all measures to protect the student. Kim noted Jefferson College already does all these things to protect the student. The second one is the proposed teach-out requirements which was adopted on the second reading during HLC s meeting in the summer. HLC re-examined the expectations related to teach- out and revised the procedure for submission and approval of teachouts. Kim read the statement which says, The policy has long Caron Daugherty suggested linking HLC updates to the agenda. Kim Harvey will provide a link in the agenda for future HLC updates.
EXPECTED OUTCOMES OF MEETING: Share purpose, charge, and goals of committee; share HLC policy updates; discuss 2019 site visit; share specialized program accreditation updates; and share subcommittee updates Responsible (If required that teach-out partner institutions seek HLC consent to participate in the teach-out, the language in the policy on this point was often overlooked and misunderstood. In addition, the policy lacked any specific language on teach-out when major institutional programs are closing. While it is not typical for HLC to request a teach-out related to a program, in certain circumstances it may be necessary to do so to protect the students. Kim noted in the past, we would notify HLC if a program is going to close. Kim noted per HLC, institutions shall be required to submit a written provisional plan. Discussed ensued about the meaning of Section C (if we are closing a program or not). Section C states, The institution notifies the commission that it intends to cease or suspend operations or permanently close the institution or a site, additional location, or campus where it offers at least 100% of either a certificate or degree program before all students have completed their program of study. Kim asked committee members, using Biomedical Electronics Technician (BET) and Fire Science as examples, if it requires just notification to HLC or if it requires a provisional plan. Committee members agreed the statement is specific to locations not to programs. Committee members discussed future plans for notification and to teach out these programs. Kenny Wilson noted third party or specialized accreditation agencies require a notification teach-out provisional plan. Kenny and committee members discussed the process that was followed HLC Comprehensive Evaluation/2019 Site Visit Specialized Program Accreditations when the Respiratory Therapy Program was closed. Kim Harvey reported our HLC Comprehensive Evaluation is scheduled for March 11-12, 2019. The Assurance Argument must be locked by February 11, 2019, and a month before that, the Federal Compliance Filing is due. Kim stated she will be meeting with the Rah-Rah group to discuss marketing and promotion starting in the spring semester. Committee members discussed the makeup and leadership of the Rah-Rah group. Kim noted they may be developing a new group that will focus on preparation for the HLC site visit. Kenny Wilson shared the following document Programs on Accreditation Cycles - Fall 2017. Kenny will be adding another column to the document which will include the historical details of the first accreditation for each of the programs listed. Kenny noted a Link column has been added to the electronic version and when clicked, it will pull up the accrediting body s program approval letter. The document will serve a dual purpose. First, it Kenny will update the document to include the historical background and send the
EXPECTED OUTCOMES OF MEETING: Share purpose, charge, and goals of committee; share HLC policy updates; discuss 2019 site visit; share specialized program accreditation updates; and share subcommittee updates Responsible (If Mission, Vision, Values (M/V/V) Task Force informs everyone in the committee what third party accrediting agencies we are interacting with, and second, it will serve as a central piece of evidence for Criterion 4. Trish Aumann reported a draft of the Mission, Vision, and Values has been sent out with the agenda. Trish noted in talking with the Strategic Planning Committee, the task force needed to remind everyone about the difference between the mission and the vision statements. Trish noted they started with a definition of mission, vision, and values. The task force started reviewing the current M/V/V last spring. Kenny Wilson gave the task force a presentation that was an overview of the purpose of the M/V/V, and it included several M/V/V examples from other schools and businesses. Trish noted the task force met over the summer and had a retreat where they reviewed the M/V/V, reviewed survey feedback, and conducted brainstorming and visioning exercises. Kenny Wilson reported they received approximately 60-70 responses from the M/V/V survey. They categorized the responses to find the top values. There were actually five values that prevailed and one value (community) was incorporated into the opening statement. The five values were success, accessibility, integrity, learning, and community. Kenny reiterated the five values from the survey were used in developing the M/V/V. Trish shared their plan for engaging stakeholders to move forward with the M/V/V. The Strategic Planning Committee has approved the statement after changes to the original draft. Once approved through the Accreditation Committee, Trish, Kenny, and members will be presenting the statement to other groups on campus and external stakeholders. Kim Harvey inquired what external stakeholders they are considering. Trish noted they have discussed presenting it to the advisory committees, Chamber of Commerce, Rotary Club, and school superintendents. Kim suggested teaming up to address the community side. Kim and Caron Daugherty have put together a brief survey for employers inquiring about educational needs, if they offer tuition assistance for their employees, and if this is something they would like to offer to their employees. Committee members agree combining efforts is a good idea. Amy Kausler inquired if students were sent the M/V/V survey. Trish responded that students will be surveyed in the fall noting that there needs to be an educational piece added so students understand the purpose of the M/V/V. updated document. Caron, Kim, and Trish will meet to discuss addressing community businesses.
EXPECTED OUTCOMES OF MEETING: Share purpose, charge, and goals of committee; share HLC policy updates; discuss 2019 site visit; share specialized program accreditation updates; and share subcommittee updates Responsible (If Committee members discussed specific parts of the M/V/V including verbiage that has been changed since the previous M/V/V. The committee discussed the terms civic engagement, service learning, and community as it relates to the M/V/V. Caron Daugherty suggested presenting the M/V/V at the advisory committee meetings to be held in October and suggested they reach out to Shirley Davenport regarding other advisory committees such as social work, engineering, and education. Kim Harvey suggested a motion to move forward with Reporting Information on subcommittees and task forces Quality Initiative Subcommittee presenting the M/V/V for more vetting and feedback. Kenny Wilson inquired if the M/V/V needs to be approved by the Team before presenting the M/V/V to the PLC. They will try to schedule to meet with the Team at its next weekly meeting. Kim Harvey made a motion to move forward with the proposed M/V/V statement and the stakeholder engagement plan. Amy Kausler requested the motion include with feedback. Kathleen Harris seconded the motion. All approved. Caron Daugherty suggested preparing responses for questions from the constituent groups if questions arise about the verbiage used or not used in the M/V/V. Committee members discussed the M/V/V as it relates to the values statement, communication, shared governance, civic engagement, and community service. Due to the length of time spent on Accreditation Committee updates and discussions, Kim Harvey inquired if committee members would like to go through each report out (subcommittees and task forces), or if we could share updates in the minutes. Kenny Wilson made a motion to report on the minutes. Trish Aumann seconded the motion. Kim asked to clarify if this would be a one-time process and if the committee would like to continue to provide updates on the agenda to be included in the meeting minutes, or if we would like to report on subcommittees and task forces in future meetings. It was clarified that subcommittees and task forces will continue to report at future meetings. Five sections of General Psychology (16-week, face-to-face, taught by full-time faculty) are currently piloting the use of predictive analytics. Predictions were provided at the beginning of the fourth week of the semester, and faculty members provided intervention strategies (targeted emails) to students identified as at-risk. Predictions will be run again at the beginning of the seventh week of classes and provided to faculty. Caron Daugherty will request the M/V/V presentation be placed on the Team s agenda.
EXPECTED OUTCOMES OF MEETING: Share purpose, charge, and goals of committee; share HLC policy updates; discuss 2019 site visit; share specialized program accreditation updates; and share subcommittee updates Responsible (If Assurance Argument Task Force Federal Compliance Task Force Diversity Subcommittee General Education Program Council Next meeting dates The Assurance Argument chapters have been drafted, and a three-tier review process has been implemented. Caron Daugherty and Kim Harvey are currently reviewing the draft criterion chapters. Additional levels of review will occur in spring 2018. In May 2017, the Federal Compliance Task Force reviewed a draft of the Federal Definition of the Credit Hour results based on 2015-2016 data. Task force members recommended some changes to the structure of the data being generated and better defined some items. They also discussed training for the new Information Analyst so that a new report based on 2016-2017 and 2017-2018 Banner/schedule information could be generated during fall 2017 for re-review by the task force and again for the final HLC report. The Diversity subcommittee is currently reviewing the second draft of the College s diversity plan. Lisa Pavia-Higel attended The Equity Exchange, a diversity conference, this summer and received feedback from diversity experts, which has been incorporated into the College s plan. The state of Missouri is working on an overhaul of the 42-hour General Education block to increase transferability between schools. This process is still in flux and it is hoped that a meeting on October 18th will solidify the common Gen Ed core expectations. The Math Pathways portion is especially complex, and there is a separate meeting on October 13th in Wildwood to look at that issue. In the meantime, the General Education Program Council is looking for an instrument to replace the CAAP, which is the exit exam used to measure learning for Jefferson College students. The CAAP is being phased out so a new test is necessary and similar products by other publishers are currently being evaluated. The next Accreditation Committee meeting is scheduled for Tuesday, October 3, 2017, at 2:30 p.m. in the Viking Room. Other meeting dates are as follows: o Tuesday, November 7, 2017, at 2:30 p.m. in the Viking Room o Tuesday, December 5, 2017, at 2:30 p.m. in the Viking Room Adjournment With no further business to discuss, Amy Kausler made a motion to adjourn; Caron Daugherty seconded the motion. The meeting was adjourned at 2:58 p.m. Respectfully submitted, Lynda Ferguson Secretary to the Registrar
ACCREDITATION COMMITTEE MEETING MINUTES OCTOBER 3, 2017 VIKING ROOM Members Present: Trish Aumann, Michael Booker, Caron Daugherty (ex officio), Shirley Davenport (ex officio), Lynda Ferguson (Secretary), Kathleen Harris, Kim Harvey (Chair), Amy Kausler, Dena McCaffrey (ex officio), Allan Wamsley, Kenny Wilson Members Absent: Mary Baricevic, Tim Fischer (student representative) EXPECTED OUTCOMES OF MEETING: Share committee survey results and new Google calendar for committee meetings, discuss PLC presentation, share specialized program accreditation updates, and share subcommittee updates Call to Order Kim Harvey called the meeting to order at 2:33 p.m. Approval of Minutes Institutional Committee Structure and Effectiveness Survey and Institutional Committee Effectiveness Survey and Google calendar of committee meetings and President s New and Views committee updates Kim Harvey will email committee members the September 5 th draft meeting minutes. Kim requested committee members electronically submit their approval or indicate the need for revision. Kim Harvey reported at the Council of Chairs meeting, they discussed the two Institutional Committee surveys that were sent out. Kim reported on the results of the surveys. The first survey, Institutional Committee Structure and Effectiveness Survey was emailed to all faculty and staff for feedback from members serving on committees, subcommittees, and task forces. The second survey, Institutional Committee Effectiveness Survey was emailed to all faculty and staff to receive feedback on the overall effectiveness of the current committee structure. The same type of survey was sent out around 2013-2014. Trish Aumann addressed some of the feedback received from the surveys. Results included valuing the time of committee members while serving on a committee, making sure time is used wisely and the work completed is meaningful; and what accomplishments are achieved in committees. Trish noted they recently added a new subtitle, Institutional Committee Highlights and Updates, to the President s News & Views monthly publication. Dena McCaffrey inquired if the Council of Chairs might change the meeting structure, such as less committees, more committees, combining committees, charges, etc. Kim Harvey noted the Student Learning and Support Committee is determining if there is still a need for the committee. Michael Booker noted the committee is reevaluating its purpose and mission to determine if the charge of the committee should focus more on non-academic student Kim will email meeting minutes. Kim will email the two surveys.
EXPECTED OUTCOMES OF MEETING: Share committee survey results and new Google calendar for committee meetings, discuss PLC presentation, share specialized program accreditation updates, and share subcommittee updates needs such as food, housing, etc. Michael noted the certified staff is also looking at how to meet non-academic needs of students. Other student learning needs are being met or addressed through other committees such as Assessment and Curriculum. Kenny Wilson noted committees are usually decisional or informational and that not all committees are clearly defined as such. Committee members discussed the role of our current committees, subcommittees and task forces including committee structure, purpose, frequency of meetings, and its impact on staff, students and/or the institution. Kim Harvey stated one concern expressed was not knowing when meetings were being held and who could attend. Kim noted Trish has developed a Google calendar that lists all the committee meetings each month. Committee members discussed the charge and structure of the President s Leadership Council (PLC) as it relates to being both an information and decisional committee. Committee members continued the discussion of specific committees and where they fit in the committee structure. PLC Presentation Kim Harvey inquired about presenting HLC information to the PLC. Usually, when committee members attend an HLC conference, they present to the Board of Trustees and PLC. Kenny Wilson, Allan Wamsley, and Amy Kausler presented to the Board last May. Kim would like to present HLC information at the next PLC meeting. Kim suggested sharing information about the Assurance Argument as well. Trish Aumann suggested soliciting new ideas from PLC for promoting the upcoming HLC visit. Dena McCaffrey suggested using former Rah Rah members (Holly Lincoln) to promote HLC awareness. Kenny Wilson suggested getting together in small group discussions at PLC to come up with ideas for promoting HLC awareness and using PLC as a cross representative group to internally market the HLC visit. Kim Harvey suggested bringing together all the Woo identified employees to attend the PLC meeting to facilitate these small group discussions. Amy Kausler noted she attended a HLC session specifically addressing motivation and the importance of keeping upbeat and positive about the HLC visit. Amy suggested using this as a segue into small group discussions at PLC for the best ways to inform and market the HLC visit. Kim stated she would like to give the HLC presentation at the next PLC meeting on October 31.
EXPECTED OUTCOMES OF MEETING: Share committee survey results and new Google calendar for committee meetings, discuss PLC presentation, share specialized program accreditation updates, and share subcommittee updates Specialized Program Accreditation Dena McCaffrey noted the EMT/Paramedic Program has been accredited. The program will need to report on the medical director involvement and one other item by the end of spring. Kathleen Harris attended the National League of Nursing (NLN) conference to learn more about the nursing program seeking accreditation through the Commission of Nursing Education Accreditation. Kathleen shared the information with her faculty, and they have developed a task force. Kathleen noted the first order of business will be to determine where the funds will come from to support the accreditation process. Kathleen noted the nursing subcommittees have decided to pursue The National League for Nursing Commission for Nursing Education Accreditation (CNEA) rather than the Accreditation Commission for Education in Nursing (ACEN). First, because it is less expensive to go with CNEA; and second, the College is more affiliated with CNEA because of the nursing simulation lab as we use their scenarios, simulations, and resources. Additionally, their M/V/V are more in line with Jefferson College s. Kenny Wilson noted CNEA and ACEN are really the only two options. The cost differential was significantly higher for ACEN. Kathleen explained NLN is geared towards all nurses whereas ACEN is geared more towards BSN. The nursing department is a member of the Missouri League for Nursing (MLN), the State constituent league of the NLN. Kenny noted the nursing program was approved by Missouri State Board of Nursing. This accreditation process is strictly voluntary for our program. The benefit will be for the nursing graduates as they must graduate from an accredited program other than the governing body to work in federal institutions and areas such as Veterans Affairs (VA). Kenny noted the Radiologic Technology and Physical Therapist Assistant Programs both have upcoming on-site visits. Kenny reported ACOTA, the governing body for Occupational Therapy, has notified Lisa Martin, OTA Program Director, that the entry level will be changing for occupational therapy to a Clinical Doctorate of Occupational Therapy (OTD) and the assistant level to a Bachelor s level. Kenny stated they have held meetings to discuss future plans. They have ten years to resolve the issue, but really seven years before we can offer our last classes. Kenny noted right now there are four options: (A) abolish the program, (B) move to the Bachelor s level, (C) collaborate with a four-year institution, or (D) defiance, where college presidents will work together to ask ACOTA to
EXPECTED OUTCOMES OF MEETING: Share committee survey results and new Google calendar for committee meetings, discuss PLC presentation, share specialized program accreditation updates, and share subcommittee updates reconsider. Right now, the college is asking ACOTA to reconsider. Committee members discussed other health occupation programs that may also follow this pattern of change. Kenny noted OTA will seek accreditation again which will be good for seven years. Dena McCaffrey noted the Computer Integrated Manufacturing Program has started the application process for National Institute of Metalworking Skills (NIMS) accreditation. The instructor, Matt West, has all his certifications through NIMS. The College received a $12,000 grant because we put testing in those courses for students. We can waive those fees and purchase more equipment for the program. Diversity Subcommittee Quality Initiative Subcommittee Caron Daugherty reported the Diversity Subcommittee held a training last week led by Lisa Pavia-Higel. They reviewed the latest draft of the diversity plan and received feedback. Lisa plans to complete the revisions within a couple of weeks. Then, the diversity plan will be presented to the Accreditation Committee, Team, PLC and other constituency groups. Caron noted they hope to have the plan in place at the beginning of the year as a college-wide diversity plan. Caron noted the same process is going on with the M/V/V plan. Committee members discussed the M/V/V statement and plan and the process for approval and moving forward. The draft statement was approved by the Accreditation Committee, but the diversity plan has not been presented to the committee. Kim Harvey stated they are currently piloting a program this fall using five General Psychology courses, 16 week, face-toface, being taught at the Hillsboro campus. Psychology faculty members participating are Brandon Whittington and Leslie Buck, and Amy Kausler has been involved as well. They have collected all the data and incorporated the attendance data. Chris DeGeare developed a predictive analytics formula that is being used. They have a full three weeks of attendance data and six weeks of attendance data and will again share data after nine weeks of the semester. The faculty started interventions by sending out emails. At the beginning of the fourth week, Leslie emailed four students and Brandon emailed three students. Kim noted they would be tracking interventions and what resources were utilized by the students. Committee members discussed using automated email responses through Blackboard to communicate to students when assignments have been received. Kenny complimented the psychology faculty for their amazing support and work on this project. Kenny stated in the spring Caron will request the diversity plan be emailed to Kim Harvey.
EXPECTED OUTCOMES OF MEETING: Share committee survey results and new Google calendar for committee meetings, discuss PLC presentation, share specialized program accreditation updates, and share subcommittee updates semester, they would like to roll out PREP and integrate the early warning and alert system in PREP so that the faculty member can also monitor the steps his/her students are taking to overcome issues. This would bring the communication loop Assurance Argument Task Force Federal Compliance Task Force Mission, Vision, Values Task Force General Education Program Council full circle. Kim Harvey reported they are in Tier 1 of the three-part Tier review process for the College s Assurance Argument. They will be completing Tier 1 this fall and will start Tier 2 process in January/February. Then, they will be ready for the editor level in Tier 3. Caron Daugherty reported all drafts are loaded into the Assurance System noting if you have a login, you can go into the system and see the documents. Kim noted Miriam Rouggly and Sue Lerch are compiling evidence to be put into the Assurance System. Amy Kausler reported she has been working with Meghan Lucas to get a report for credit hours completed for Summer 2016 through Spring 2017. The task force will reconvene when the data report is completed. Amy noted they are looking for a home for the Federal Compliance Matrix. Trish Aumann reported the proposed M/V/V statements were presented to PLC and was approved to move forward. Trish noted they are on their fourth presentation and will now begin presenting to outside stakeholders. They presented to the De Soto Rotary Club and received some feedback reinforcing some of the values on the list. Kenny Wilson noted they discussed integrity, civil discourse and First Amendment. Trish noted they have approximately nine more presentations to give. Kenny stated some members from the committee will be giving those presentations for their department areas. Michael Booker reported that Leslie Buck is serving on the statewide task force trying to standardize the 42-hour block for transferability. This is mandated by state law and is to be resolved by the end of the year (December 2017) so it can be installed by next year (fall 2018). Leslie is hoping at the October 18 th meeting, they will be able to resolve some of the ongoing questions. Michael noted the math pathway is even more complicated. They will be meeting on October 13 to discuss math course options for transferring. Caron Daughtery noted that Shirley Davenport will also be attending the October 18 th meeting with Leslie. Caron reported the topic of meta majors will be discussed between the two and four-year schools so that math aligns with the major. Caron noted she had a conference call with the math applicable group with the goal that the math course taken is
EXPECTED OUTCOMES OF MEETING: Share committee survey results and new Google calendar for committee meetings, discuss PLC presentation, share specialized program accreditation updates, and share subcommittee updates an applicable course for the major, not just a transferable course. Committee members discussed the importance of Jefferson College students selecting a major so they are taking an applicable math course. Michael Booker noted the CAAP exit exam is going away and must be replaced with a new test. Right now, it looks like the Liaison Report: Assessment Committee CAAP will be replaced with the ETS product. Allan Wamsley reported the committee has been discussing co-curricular outcomes. The outcomes are active, and the assessment measures are in place. Allan noted they have asked Dr. Sandy Frey to present a second training for the departments. They have three outcomes identified for the second round. The training will include the outcomes, the assessment activities, and a dialog session at the end. The committee discussed and finalized the timeline for the cocurricular outcomes and will begin in the spring. Allan noted they have also been working on revisions to the draft Assessment Handbook. Allan noted they also discussed their trip and the presentation at Missouri State University (MSU). After the HLC conference, a group visited MSU to learn about their institutional assessment workshop that they hold for their faculty. Allan noted the HOP at Jefferson College did a similar pilot training over the summer and it went very well. The General Education Program is discussing putting together a similar pilot training for the spring using the co-curricular outcomes of critical thinking and communication. Liaison Report: Strategic Planning Committee Trish Aumann reported the committee is focused on capital project reviews and the process. The presentations will be held on Friday, October 27 th at 1:00 p.m., and everyone is invited to attend. More information regarding the proposed projects will be sent soon. Next meeting dates The next Accreditation Committee meeting is scheduled for Tuesday, November 7, 2017, at 2:30 p.m. in the Viking Room. Other meeting dates are as follows: o Tuesday, December 5, 2017, @ 2:30 p.m. in the Viking Room Adjournment With no further business to discuss, Amy Kausler made a motion to adjourn; Kenny Wilson seconded the motion. The meeting was adjourned at 3:41 p.m. Respectfully submitted, Lynda Ferguson Secretary to the Registrar
ACCREDITATION COMMITTEE MEETING MINUTES NOVEMBER 7, 2017 BOARD ROOM Members Present: Trish Aumann, Mary Baricevic, Caron Daugherty (ex officio), Lynda Ferguson (Secretary), Kathleen Harris, Kim Harvey (Chair), Carrie Kapper, Amy Kausler, Allan Wamsley, Kenny Wilson Members Absent: Michael Booker, Shirley Davenport (ex officio), Tim Fischer (student representative), Dena McCaffrey (ex officio) EXPECTED OUTCOMES OF MEETING: Discuss FY19 committee budget request, share feedback on draft diversity plan, share updates from SPOL training, share specialized program accreditation updates, and share subcommittee update. Call to Order Kim Harvey called the meeting to order at 2:36 p.m. Approval of Minutes Committee members reviewed a draft of the October 2 nd meeting minutes. Trish Aumann made a motion to approve the minutes. Allan Wamsley seconded the motion. All approved. Budget Requests Kim Harvey reported committee budget requests for FY19 are due by December 1 st. Kim reviewed the budget requests for this fiscal year which included $5,000 for Strategic Planning Online, $2,500 for diversity training and professional development for the Diversity Subcommittee, and $1,000 for marketing and promotional activities for the upcoming HLC site visit. Committee budget amounts are the same as last year. Last year, the committee requested $750 and that was used for the Diversity Subcommittee. Amy Kausler suggested a request for the Rah-Rah Committee for promoting the HLC visit. Kim Harvey suggested the amount of $1,000 and noted there is a $20,000 budget for HLC. Monies from the HLC budget can possibly be used too. Amy Kausler noted some institutions have hosted pizza parties for the students to complete the student survey. Kim suggested a $1,000 request for diversity training across the campus. Allan Wamsley made a motion for a $2,000 budget with $1,000 for HLC promotional activities and $1,000 for diversity Review of Draft Diversity Plan training. Kenny Wilson seconded the motion. All approved. Kim Harvey reported the draft Diversity Plan has been in the works for a couple of years now. Originally, it was under the leadership of Paul Ferber and Tammy Gillam. Now, it is under the leadership of Paul Ferber and Tasha Welsh. Kim noted that Lisa Pavia-Higel was also instrumental in getting the plan together. The Diversity Plan draft was reviewed by the Administrative Team this morning. Now, the Accreditation Committee will review the draft for approval with the goal of
EXPECTED OUTCOMES OF MEETING: Discuss FY19 committee budget request, share feedback on draft diversity plan, share updates from SPOL training, share specialized program accreditation updates, and share subcommittee update. presenting the draft plan to the President s Leadership Committee at the end of the month. Kim inquired if committee members wanted to share any comments or feedback on the plan. Mary Baricevic commented the plan looked wonderful. Mary suggested providing some type of supporting documentation to support the statement listed under the subtitle From Tolerance to Inclusion that states Based on the subcommittee s analysis, Jefferson College is in this tolerance stage. Mary indicated this statement should be supported. Kim Harvey discussed the process for developing the diversity statement, some of the processes used in the workshops, and feedback that has been received. Kim noted there have been several revisions to the plan since the process began. Kim stated the Administrative Team reviewed the plan and provided feedback. The Administrative Team stressed the importance of committing to the plan and moving forward with its implementation. Kim noted this also applies to the hiring process as they need to develop some actionable items and achieve those items. Some committee members wanted a little more time to review the diversity plan before approving. Kim suggested an electronic vote from the committee by noon on Wednesday, November 22 nd. If approved, the plan will be presented to the President s Leadership Committee (PLC) at the end of the month and then to constituent groups. SPOL Training Kim Harvey reported the contract for purchasing SPOL is on the Board agenda for this month. This includes strategic planning, assessment, accreditation, budget, and faculty credentialing modules. Kim noted Trish Aumann and Allan Wamsley attended a recent SPOL training. Trish Aumann reported they attended the conference and several training sessions on using the SPOL modules. Trish noted the training staff seem to have a good perspective on what would best fit our needs at Jefferson College. Trish shared some examples of the modules with committee members. Trish attended several training sessions on how to use the modules to support institutional effectiveness and accreditation. Trish noted they are doing some updates to the assessment module to make it more useful and user friendly. Trish and the Assessment Committee will discuss when might be the best time to implement this module. Allan Wamsley noted there is a recommended sequence for implementing the modules. Generally, they recommend implementing strategic planning and budget, followed by Kim Harvey will send out an email and the diversity plan on November 15 th seeking approval and/or feedback.
EXPECTED OUTCOMES OF MEETING: Discuss FY19 committee budget request, share feedback on draft diversity plan, share updates from SPOL training, share specialized program accreditation updates, and share subcommittee update. assessment and credentialing, and then accreditation. Caron Daugherty noted this sequence order may actually help to provide self-population for the accreditation module. Allan noted the budget part is essential for getting all the modules to work together. Caron asked whom they recommended to be the key stakeholder such as a specific office or person. Allan noted it is usually held by institutional assessment with subgroups for each of the modules. Trish and Caron noted that Daryl Gehbauer negotiated the inclusion of all five modules, unlimited users, and the training sessions. Overall, the consensus was this software will work well with our current systems and this company has a vested interest in the software working well for the institution. Committee members continued the discussion of the implementation processes. Amy Kausler inquired if they will be able to peruse the SPOL modules. Trish stated it could be made available. Amy inquired about the type of information that will be available in the credentialing module. Trish noted that HR would need to be involved with the posting/availability of faculty/adjunct credentialing information. Amy also inquired if the process for hiring of adjunct faculty will change. Committee members continued to discuss how specific modules could be used. Specialized Program Accreditations Diversity Subcommittee Quality Initiative Subcommittee Assurance Argument Task Force Federal Compliance Task Force Mission, Vision, Values Task Force Kenny Wilson reported no updates on specialized accreditation. Kenny noted there are a couple of on-site visits for which they are preparing. The draft Diversity Plan was reviewed at the committee meeting. Kim Harvey reported there is a group working with the psychology faculty. The faculty members were provided with predictive analytics on Week 4, Week 7, and Week 10, which included three weeks, six weeks, and nine weeks of attendance data. Faculty and Student Services performed some outreach to students. They plan to meet again in January after final grades are posted to review the success of this project. Kim Harvey noted she and Caron Daugherty are in the first tier review of the College s Assurance Argument. A group has volunteered to review it over the spring semester, and then they will begin the editing stage. Amy Kausler reported no changes at this point. Amy noted they have not reviewed new data from the semester but are still good time wise, and they are still looking for a home for the federal compliance matrix. Trish Aumann reported they have been presenting the M/V/V statement at stakeholder feedback sessions. Trish noted
EXPECTED OUTCOMES OF MEETING: Discuss FY19 committee budget request, share feedback on draft diversity plan, share updates from SPOL training, share specialized program accreditation updates, and share subcommittee update. students have also had a chance to review the M/V/V statement and have provided good feedback. The students have requested to be involved with writing the final draft. Kenny Wilson reported they have pushed back the process to the beginning of the next semester in an effort to include students. They plan to close feedback by the end of November and provide the information to the task force before break. Then, they will create a revised statement to send out for review again. If approved, the statement will be General Education Program Council Liaison Report: Assessment Committee sent to the Board for approval. Mary Baricevic reported some of their focus has been on taking one or two general education-learning outcomes and trying to assess them. Mary noted one example is written communication. Mary noted they are discussing the process of how to assess that particular general education learning outcome. Caron Daugherty noted nothing new to report. She noted with the 42-Hour General Education block, there will probably be some items going to the Curriculum Committee in the spring. Allan Wamsley reported they are still working on finalizing the Assessment Handbook. A draft will be presented at the December meeting. The committee hopes to approve the handbook in January. Then, they will send it out to the larger population. Allan reported with co-curricular assessment, the service areas mapped to written communication and critical thinking received training and have developed outcomes and assessment methods last March. They are in the process of implementing those this semester and the next. Over the summer, they will evaluate the information and develop action plans from those assessment results and will submit for the Strategic Plan in the fall. They have scheduled the second training for November 17 th. Sandy Frey will be leading the training. Public relations and student development will be involved. Allan reported Leslie Buck talked to the committee regarding the General Education Program Council and their work. Allan noted they had some informational sessions, but they were not well attended. Allan and Leslie will provide a shortened version at the Arts & Science Meeting. Caron Daugherty suggested some faculty go to Missouri State to attend their session. Allan noted that it is looking like ETS Proficiency Profile will be replacing the CAAP for the exit exam.
EXPECTED OUTCOMES OF MEETING: Discuss FY19 committee budget request, share feedback on draft diversity plan, share updates from SPOL training, share specialized program accreditation updates, and share subcommittee update. Allan noted that Terry and Connie have completed a draft of the student evaluation instrument as part of the BAT-FAT agreement. Allan and Brian Dunst are working on the observation process. Liaison Report: Strategic Planning Committee Trish Aumann reported capital projects for FY2019 were presented on October 27 th, and the video link to the presentations has been sent out. They have an allocation of $650,000 in capital funds. The Committee will rank the capital project proposals in November and forward their recommendations to the Administrative Team for the budget process. Then, proposals will be sent to the Board as part of the budget assumptions. Trish noted after the M/V/V process, they will again review the strategic planning process. Trish noted they will be putting together a task force to review the process. Other Business Kim Harvey noted our next Accreditation Committee meeting is scheduled for December 5 th at 2:30 p.m. This is the same time as a Diversity Listening Session in the Viking Room. Allan Wamsley suggested cancelling the meeting. Kenny Wilson agreed unless there is a decisional issue the committee needs to address. Next meeting dates The next Accreditation Committee meeting is scheduled for Monday, February 5, 2018, at 1:30 p.m. in the Board Room. Other meeting dates are as follows: o Monday, March 5, 2018, at 1:30 p.m. in the Board Room. o Monday, April 2, 2018, at 1:30 p.m. in the Board Room. o Monday, May 7, 2018, at 1:30 p.m. in the Board Room. Adjournment With no further business to discuss, Allan Wamsley made a motion to adjourn; Mary Baricevic seconded the motion. The meeting was adjourned at 3:35 p.m. Kim Harvey will send a follow up email for feedback or approval of the Diversity Plan and to cancel the December Meeting. Respectfully submitted, Lynda Ferguson Secretary to the Registrar
ACCREDITATION COMMITTEE MEETING MINUTES FEBRUARY 5, 2018 BOARD ROOM Members Present: Trish Aumann, Mary Baricevic, Michael Booker, Caron Daugherty (ex officio), Shirley Davenport (ex officio), Lynda Ferguson (Secretary), Kathleen Harris, Kim Harvey (Chair), Carrie Kapper, Amy Kausler, Dena McCaffrey (ex officio), Allan Wamsley, Mark Williams (student representative), Kenny Wilson Members Absent: None EXPECTED OUTCOMES OF MEETING: Share M/V/V update, discuss the SPOL implementation plan, share information on the HLC conference and HLC updates, share specialized program accreditation updates, and share subcommittee updates. Call to Order Kim Harvey called the meeting to order at 1:35 p.m. Approval of Minutes Committee members reviewed a draft of the November 7, 2017, meeting minutes. Allan Wamsley made a motion to approve the minutes. Amy Kausler seconded the motion. Mission/Vision/Values update SPOL Implementation Plan HLC Conference/HLC Updates Specialized Program Accreditations All approved. Trish Aumann distributed a copy of the final draft of the M/V/V statement for review. Trish noted the new value Service was added to the statement. Committee members discussed the contents of the M/V/V statement. Michael Booker made a motion to approve the M/V/V, and Kim Harvey seconded the motion. All approved. The M/V/V will be shared with the Strategic Planning Committee for approval. Trish Aumann reported on the implementation of SPOL. Trish noted the implementation of SPOL will also benefit institutional assessment processes. Trish reported the first three modules the College plans to implement are planning, budgeting, and assessment. Committee members discussed the process of implementation and what implementation process would work best for Jefferson College. Trish noted the modules can be adapted to meet the College s plans and should be ready in fall of 2018. Kim Harvey noted the upcoming HLC conference in April 2018 will be the last one before the College s site visit in March 2019. She shared the faculty and staff who will be attending the HLC Conference. Committee members discussed the reasons East Central College was recommended for probation after their HLC site visit last fall. Kenny Wilson reported Radiologic Technology will be having a site visit on February 26 th and 27 th. Kenny noted the Physical Therapist Assistant program will have a site visit in late October. Kim Harvey will send out a copy of the report.
EXPECTED OUTCOMES OF MEETING: Share M/V/V update, discuss the SPOL implementation plan, share information on the HLC conference and HLC updates, share specialized program accreditation updates, and share subcommittee updates. Kathleen Harris reported the nursing department will be seeking accreditation through the National League of Nursing (NLN). Dena McCaffrey reported on Emergency Medical Technology (EMT). She also shared that Computer Integrated Manufacturing (CIM) will be seeking NIMS accreditation. Diversity Subcommittee Quality Initiative Subcommittee Assurance Argument Task Force Federal Compliance Task Force General Education Program Council Liaison Report: Assessment Committee Kim Harvey reported three listening sessions were held regarding the draft Diversity Plan, and valuable feedback was received. Members of the Diversity subcommittee will present the draft plan to the Board in February. Mary Baricevic discussed her most recent statistical analyses regarding the implementation of attendance tracking. Following are the observations she shared. The results of the two mean tests are inconsistent. In only two cases, the results are statistically significant at the 0.01 level. In only five cases, the results are statistically significant at the 0.05 level. In only six cases, the results are statistically significant at the 0.10 level. In twenty-three cases, no statistically significant results are reported. Moreover, the test statistic was negative in eight cases, which is seemingly logically inconsistent with the expected relationship between the population means. These results suggest no statistically significant effect solely from the implementation of the required attendance system after spring 2013. Kim Harvey noted she and Caron Daugherty are in the early stages of review of the College s Assurance Argument. Kenny Wilson reported Criterion 4 is moving along. Amy Kausler shared that HLC recently released an updated version of the Federal Compliance forms, and the Federal Compliance Task Force is currently reviewing these forms. Michael Booker discussed Missouri s 42-Hour General Education Block (MOTR CORE 42) that will go into effect in Fall 2018. Michael noted that after the review of Jefferson College s humanities courses, only 11 out of 40 courses were approved. Michael noted more courses have been submitted for review for approval, but given the short timeline, some courses may not be approved in time before the fall schedule is created. Allan Wamsley reported the Assessment Handbook will soon be vetted out to a larger group for feedback. Allan noted per the BAT-FAT agreement, a draft of the student evaluation has been completed.