CALL TO ORDER AND ROLL CALL The meeting was called to order by Vice -Chairman, Carl J. Howard, at 7:00 p.m. on August 21, 2014 at the Magoffin County Support Program Complex as the Board met in Regular Session after proper notification was given. The Secretary reported that all members were present except David Smith and Caroline Isaac. Rose Arnett videoed PLEDGE TO THE FLAG The Pledge to the Flag was led by Architect, Mike Sparkman. ORDER #133-15 AGENDA ADOPTED carried to approve adoption of the agenda. All members present voted AYE. BOARD ATTORNEY Don McFarland advised the board that all monies would be coming soon from the insurance law suit. Also, advised the board that he would need to discuss two small litigation items in closed session. FINANCE Kevin Owens, Finance Director updated the board the monthly reports and bank reconciliation. Also advised the board that House bill 154 now requires that monthly finance statements are posted on the district web site. Informed the board of how the flexible funding grant could be used towards purchase of textbooks. Reminded the board that the monies could not be spent on high school, but suggested that the board buy textbooks for MCHS out of Fund 1. Asked the board to consider adding textbook allocation as an agenda item. Also, asked the b board to consider depositing proceeds of insurance settlement into a CD, which would make more money. ORDER #134-15 PURCHASE OF TEXTBOOKS APPROVED The motion was made by Carl J. Howard, duly seconded by Bill May and carried to approve to allocate funding to MCHS for purchase of textbooks. All members present voted AYE.
ORDER #135-15 APPROVAL TO DEPOSIT BOND PROCEEDS INTO CD ACCOUNT carried to approve to deposit bond proceeds in the amount of $15,583,500 and also to include the proceeds from the insurance settlement into a 6-month CD account with Salyersville National Bank at an interest rate of 0.50%. All members present voted AYE. ARCHITECT Mike Sparkman of ALT 32 and Kevin Warner updated the board of ongoing projects. ORDER #136-15 1. Congratulated the board on the completion of the new football field and start of new high school; 2. Updated board of ongoing construction projects; 3. Presented drawings of baseball and softball fields. DRAWINGS APPROVED carried to approve to accept Option D for baseball and softball field. All members present voted AYE. CONSTRUCTION MANAGER Bill Cobb, of Codell Construction updated the board of progress of construction. Also, advised the board that he would be present at first football game and if anything was needed to let him know. SUPERINTENDENT Stanley Holbrook, Superintendent updated the board as follows: 1. Discussed the food service program; 2. Informed the board that Mr. Oliver would be visiting different schools to get ideas on what they are doing to operate their lunch program; 3. Will be requesting in writing each day whether a cafeteria has ran out of food that day; 4. Commended the board on setting aside funding for textbooks; 5. School is off to a smooth start; 6. Bus runs through the district are running smooth; 7. Offered appreciation to the board members for using their ipads for board meetings, added a saving of time and money; 8. Invited the public to attend the first football game at the new field against South Floyd; 9. Announced there would be free entry to the first football game;
10. Advised the board there would be buses to shuttle the spectators from the parking lot to the field. CONSENT AGENDA ITEMS ORDER #137-15 JULY 22, 2014 MINUTES APPROVED carried to approve July 22, 2014 minutes. All members present voted AYE. ORDER #138-15 PAYMENT OF BILLS APPROVED The motion was made by Carl J. Howard, duly seconded by Bill May and carried to approve payment of bills previously mailed and/or attached. All members present voted AYE. (attachment) ORDER #139-15 SBDM MINUTES ACKNOWLEDGED carried to approve acknowledge SBDM minutes for Magoffin County High School, Salyersville Grade School and North Magoffin Elementary. All members present voted AYE. (attachment) ORDER #140-15 SURPLUS APPROVED carried to approve to declare an OCE copier IM 4512 located at North Magoffin Elementary. All members present voted AYE. ACTION AGENDA ITEMS ORDER #141-15 REBID OF PACKAGE #26 APPROVED
The motion was made by Bill May, and duly seconded by Minus Ray Helton and carried to approve rebid of bid package #26 polished floors for Dipoc International dba Invision Flooring in the amount of $166,459.50. All members present voted AYE. ORDER #142-15 CHANGE ORDER #3-3 APPROVED and carried to Change Order #3-3 to Mountain Top Inc. in the amount of $30,000 for the installation of the east entrance left out of bid. Subject to approval by KDE facilities. All members present voted AYE. (attachment) ORDER #143-15 CHANGE ORDER 4-7 APPROVED and carried to approve Change Order #4-7 to Fredrick & May Construction in the amount of $16,200.46 for the painting of the field house concrete floors with epoxy paint. Subject to approval by KDE facilities. All members present voted AYE. (attachment) ORDER #144-15 EMERGENCY PLANS APPROVED and carried to approve and acknowledge School Centered Emergency Plans for the 2014-2015 school year. All members present voted AYE. ORDER #145-15 REVISED ALLOCATION APPROVED carried to approve revised Salyersville Grade School classified staff allocation due to increased enrollment in entry level/kindergarten. All members present voted AYE. (attachment) ORDER #146-15 2 nd READING OF UPDATED POLICIES APPROVED carried to approve 2 nd reading of updated policies for the 2014-2015 school year. All members present voted AYE. (attachment) ORDER #147-15
2 ND READING OF UPDATED PROCEDURES APPROVED The motion was made by Carl J. Howard, duly seconded by Minus Ray Helton and carried to approve 2 nd reading of updated procedures for the 2014-2015 school year. All members present voted AYE. (attachment) ORDER #148-15 FUEL BID AWARDED carried to approve to award bid for fuel to Childers Oil for the 2014-2015 school year. All members present voted AYE. (attachment) ORDER #149-15 2014 MOTOR VEHICLE AND WATER CRAFT PROPERTY TAX RATE APPROVED The motion was made by Carl J. Howard, duly seconded by Ray Helton and carried to approve 2014 Motor Vehicle & Water Craft Property Tax Rate at 57.6 per 100 of assessed value. All members present voted AYE. (attachment) ORDER #150-15 2014 REAL ESTATE AND PERSONAL PROPERTY TAX RATE APPROVED The motion was made by Minus Ray Helton, duly seconded by Bill May and carried to approve 2014-2015 real estate and personal property tax rate at the compensating rate of 46.10. All members present voted AYE. (attachment) ORDER #151-15 PARTICIPATION RESOLUTION APPROVED and carried to approve to adopt the following participation resolution with KSBIT in order to enter into a loan agreement with KISTA to repay its assessment in accordance with the reorganization plan: A resolution of the district s Board of Education authorizing the execution of a loan agreement with and loan note in favor of the Kentucky Interlocal School Transportation Association providing for the loan to the district of an amount sufficient to pay in full the district s total assessment required by the reorganization plan for the Kentucky School Boards Insurance Trust Liability and/or compensation funds. All members present voted AYE. (attachment)
ORDER #152-15 PERFORMANCE BONDS APPROVED carried to approve performance bonds with Great American Insurance Company for the following: Stanley Holbrook, Superintendent Michelle Howard, Treasurer Kevin Owens, Finance Director Charlotte Patrick, Accounts Payable Kathy Patrick, Payroll Clerk All members present voted AYE. (attachment) ORDER #153-15 CERTIFIED POSITION APPROVED carried to approve to create a certified special education teacher position Salyersville Grade School. All members present voted AYE. ORDER #154-15 TWO BUS MONITOR POSITIONS APPROVED carried to create two classified full time bus monitor positions. All members present voted AYE. ORDER #155-15 PARKING SPACE AGREEMENT APPROVED and carried to approve parking space agreement with Union Assembly Church of God for the 2014-2015 school year. All members present voted AYE. (attachment) ORDER #156-15 ACKNOWLEDGE PERSONNEL ACTIONS The motion was made by Carl J. Howard, duly seconded by Minus Ray Helton and carried to approve to acknowledge personnel actions. All members present voted AYE. (attachment).
ORDER #157-15 FUNDRAISERS APPROVED carried to approve fundraisers for Magoffin County High School, South Magoffin Elementary and Salyersville Grade School. All members present voted AYE. (attachment) ORDER #158-15 CLOSED SESSION The motion was made by Bill May, duly seconded by Carl J. Howard and carried to approve to enter into closed session to discuss pending litigation. All members present voted AYE. ORDER #159-15 RETURN TO OPEN SESSION The motion was made by Bill May, duly seconded by Carl J. Howard and carried to approve to return to open session. All members present voted AYE. ORDER 160-15 AGREED ORDER ACCEPTED The motion was made by Bill May, duly seconded Minus Ray Helton and carried to approve to accept the agreed order and give attorney authority to sign order of dismissal against insurance company as soon as monies are received. All members present voted AYE. ORDER #161-15 ADJOURNMENT The motion was made by Bill May, duly seconded by Caroline Isaac and carried to approve to adjourn. All members present voted AYE. CHAIRMAN SECRETARY