MINUTES OF THE OPERATIONS COMMITTEE Orange County Sanitation District Wednesday, March 1, 2017, 5:00 p.m. A regular meeting of the Operations Committee was called to order by Committee Chair Withers on Wednesday, March 1, 2017 at 5:03 p.m. in the Administration Building. Director Collacott led the Flag Salute. A quorum was declared present, as follows: COMMITTEE MEMBERS PRESENT: John Withers, Chair Ellery Deaton, Vice-Chair Allan Bernstein Robert Collacott Phil Hawkins Kris Beard (Alternate) Tim Shaw Fred Smith Michelle Steel Mariellen Yarc David Shawver, Board Vice-Chair Greg Sebourn, Board Chair COMMITTEE MEMBERS Denise Barnes Richard Murphy STAFF PRESENT: Jim Herberg, General Manager Bob Ghirelli, Assistant General Manager Celia Chandler, Director of Human Resources Ron Coss, Environmental Laboratory & Ocean Monitoring Manager Rob Thompson, Director of Engineering Ed Torres, Director of Operations and Maintenance Lorenzo Tyner, Director of Finance & Administrative Services Tina Knapp, Deputy Clerk of the Board James Cabral Jennifer Cabral Rhea de Guzman Mike Dorman Dean Fisher Alfredo Garcia Mark Manzo Kathy Millea Jeff Mohr Nasrin Nasrollahi James Spears Mickey Whitney OTHERS PRESENT: Brad Hagin, General Counsel Dan Bunce, Brown & Caldwell Anni Larkins, Jacobs Bob Ooten, Alternate Director CMSD PUBLIC COMMENTS: 03/01/2017 Operations Committee Minutes Page 1 of 5
REPORT OF COMMITTEE CHAIR: Committee Chair Withers did not provide a report. REPORT OF GENERAL MANAGER: General Manager Jim Herberg did not provide a report. Director Shaw arrived at 5:04 p.m. CONSENT CALENDAR: 1. APPROVAL OF MINUTES (Clerk of the Board) MOVED. SECONDED, and DULY CARRIED TO: February 1, 2017 Operations Committee Meeting. Approve Minutes of the Beard (Alternate), Collacott, Deaton, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc Barnes, Bernstein, Hawkins, and Murphy Consent Calendar Item No. 2 was pulled from consideration and, therefore, no action was taken. 2. SCRIPPS INSTITUTION OF OCEANOGRAPHY NEWPORT PIER AUTOMATED SHORE STATION SUPPORT (Jim Colston) RECOMMENDATION: Authorize a contract with the Scripps Institution of Oceanography (SIO) to install and maintain two water quality sensors on their existing Newport Pier Automated Shore Station. This project will enhance and compliment the Orange County Sanitation District's Ocean Acidification and Hypoxia (OAH) mooring sampling located offshore of the pier for the period of July 1, 2017 to June 30, 2018, with the option of two one-year renewals. First year cost is $55,000. Years two and three costs are $56,350 and $57,894, respectively. NON-CONSENT CALENDAR: 3. CAPITAL IMPROVEMENT PROGRAM CONTRACT PERFORMANCE REPORT (Rob Thompson) Director of Engineering Rob Thompson introduced this item and reviewed the information contained in the report for the period ending December 31, 2016. The Committee requested that unless there was information in a future report that was outside of normal parameters that required consideration that this report be provided quarterly as a Consent Calendar item to the Operations Committee and Board of Directors. The Committee requested that this report for period ending 03/01/2017 Operations Committee Minutes Page 2 of 5
December 31, 2016 also be provided as a presentation/information item to the Administration Committee. The Committee received and filed the Capital Improvement Project Contract Performance Report for the period ending December 31, 2016. 4. NEWHOPE-PLACENTIA TRUNK REPLACEMENT, PROJECT NO. 2-72 (Rob Thompson) Mr. Thompson reviewed this item and the recommended action. MOVED. SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: A. Approve Cooperative Agreement between the Orange County Sanitation District and the City of Anaheim for water supply pipe replacement on State College Boulevard along portions of the Newhope-Placentia Trunk Replacement, Segment B, Contract No. 2-72B, for an estimated amount of $1,300,000 to be reimbursed by the City of Anaheim; B. Approve a budget increase of $1,300,000 for the Newhope-Placentia Trunk Replacement, Project No. 2-72 for a total budget amount of $101,375,000; and C. Approve a contingency increase of $220,000 (3%) to the Professional Design Services Agreement with Lee & Ro, Inc. for the Newhope-Placentia Trunk Replacement, Project No. 2-72, for a for a total contingency of $1,066,823 (13%). Beard (Alternate), Collacott, Deaton, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc Barnes, Bernstein, Hawkins, and Murphy 5. SLUDGE DIGESTER REHABILITATION AT PLANT NO. 1, PROJECT NO. P1-100 (Rob Thompson) Mr. Thompson introduced Dean Fisher, Engineering Manager, who provided an informative PowerPoint presentation pertaining to this item. Mr. Fisher's presentation included an overview of the status of this project including digester rehabilitation, current digester roofing, and recommended action. Director Barnes arrived at 5:23 p.m. Director Bernstein arrived at 5:27 p.m. 03/01/2017 Operations Committee Minutes Page 3 of 5
MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Approve a contingency increase of $1,005,000 (3%) to the construction contract with J.R. Filanc Construction Company, Inc. for Sludge Digester Rehabilitation at Plant No. 1, Project No. P1-100, for a total contingency of $10,217,500 (30.5%). Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc Hawkins and Murphy 6. DOIG DRIVE BUILDING DISPOSAL (Rob Thompson) Mr. Thompson reviewed this item and the recommended action. MOVED, SECONDED, and DULY CARRIED TO: Recommend to the Board of Directors to: Direct staff to dispose of Orange County Sanitation District property at 7311 Doig Drive through sale or exchange and return to the Board of Directors in a future closed session to receive price and terms direction. Barnes, Beard (Alternate), Bernstein, Collacott, Deaton, Sebourn, Shaw, Shawver, F. Smith, Steel, Withers, and Yarc Hawkins and Murphy INFORMATION ITEMS: 7. ORANGE COUNTY SANITATION DISTRICT COLLECTIONS, OPERATIONS AND MAINTENANCE OF OCSD FACILITIES (Ed Torres) Director of Operations and Maintenance Ed Torres introduced James Cabral, Maintenance Supervisor, and Nasrin Nasrollahi, Engineer, who provided an informative PowerPoint presentation regarding operations and maintenance of OCSD facilities and the collection system. Mr. Cabral reviewed the OCSD service area, where local lines connect to OCSD lines, collections system asset replacement value, size of lines, chemical dosing locations, types of maintenance efforts, and provided an overview of cleaning methods. Ms. Nasrollahi presented information regarding waste resource recovery, steps in the treatment process, the methane gas recovery process, odor control, 2015-16 operating expenses, and future flows for the Groundwater Recovery System. Committee Chair Withers departed the meeting at 5:45 p.m. 03/01/2017 Operations Committee Minutes Page 4 of 5
DEPARTMENT HEAD REPORTS: OTHER BUSINESS AND COMMUNICATIONS OR SUPPLEMENTAL AGENDA ITEMS, IFANY: ADJOURNMENT Committee Vice-Chair Deaton declared the meeting adjourned at 6:00 p.m. to the next scheduled meeting of Wednesday, April 5, 2017 at 5:00 p.m. Submitted by, r~,~~ Tina Knapp Deputy Clerk of the Board 03/01/2017 Operations Committee Minutes Page 5 of 5