Passaic Valley Regional High School District #1 MINUTES
Order of Business The Board of Education of the Passaic Valley Regional High School in the County of Passaic New Jersey Minutes of the The minutes for the regular meeting of the Passaic Valley Regional High School District #1 in the County of Passaic on held in the Adra Suchorsky Library at the Passaic Valley High School located at East Main Street, Little Falls, New Jersey 07424. I. CALL TO ORDER BY MR. DAMIANO, BOARD PRESIDENT AT 7:00 P.M. Dr. Cathcart - Absent Mr. Yodice - Absent Also Present: Dr. JoAnn Cardillo, Superintendent of Schools Colin Monahan, Business Administrator/Board Secretary Raymond Reddin, Esq., Board Attorney Alia Hubey, Student Representative Saqlain Sattar, Student Representative Emilia Pedicini, Student Representative II. PLEDGE OF ALLEGIANCE Page 2
III. READING OF ANNOUNCEMENT PUBLIC NOTICE In accordance with the provisions of the Open Public Meetings Act, the Board of Education of the Passaic Valley Regional High School District #1 issued notice of this meeting on January 10, 2017 by having the date, time and location of the meeting posted on the bulletin board of Passaic Valley High School, and sent to The North Jersey Herald News and The Record. Notice was also filed with the Township Clerk of Little Falls, the Borough Clerk of Totowa, and the Business Administrator of Woodland Park and sent to those persons requesting that such notice be mailed to them. IV. PRESIDENT S REPORT None V. ACKNOWLEDGMENT OF CORRESPONDENCE TO THE BOARD OF EDUCATION None VI. REPORT OF THE SUPERINTENDENT Dr. Cardillo discussed the experience of students taking zero period Italian class. Dr. Cardillo introduced Ms. Kelly Carmichael and her team from the Teen Center. Ms. Carmichael and her team conducted a presentation about the Teen Center. Dr. Cardillo introduced Dr. Susanne Iobst. Dr. Iobst introduced the winners of this year s Chemagination competition: Christina Folan and Lauren Hamilton won the local Chemagination contest for their article Pollution Pens ; and Bushra Choudhury, Catherine Fergesen, and Raisa Islam won the local Chemagination Contest and placed 2 nd in the MARM Chemagination contest for their article Neurobots. Dr. Cardillo spoke about the 2017-2018 S.T.E.M. Program. Dr. Cardillo introduced Mrs. Kathleen Dellanno. Ms. Dellanno conducted a presentation on Girls Show. Page 3
VII. STUDENT REPRESENTATIVES TO THE BOARD OF EDUCATION Student Representative stated the Spanish Club is hosting its final meeting and dinner tonight. Student Representative stated Rube Goldberg projects are being presented today and tomorrow. The Student Representatives thanked the Board for the opportunity to represent the student body. VIII. CALL FOR MEMBERS OF THE PUBLIC TO BE HEARD Mr. D Ambroiso made a motion to open the floor to the public for discussion; seconded by Mr. Greco. None Mr. Greco made a motion to close the floor to the public, seconded by Mr. D Ambrosio. Page 4
IX. EDUCATION COMMITTEE 1. Report of HIB The Superintendent reported and requested approval of the following HIB investigation(s): Incident # Location Consequences Intervention Other Action Determination 1617-18 Classroom 20 minute lunch NA Meetings with counselors HIB 1617-19 Off Campus/ Social Media None NA Suspension HIB 2. Report of Suspensions May 18, 2017 through June 7, 2017 ID Grade Date Reason Days/Return S212-1617 12 5/18/17 Other 1/May 22 2017 S213-1617 11 5/22/17 Other 1/May 24 2017 S214/1617 10 5/25/17 Gambling 2/June 2 2017 S215/1617 12 5/25/17 Gambling 2/June 2 2017 S216/1617 10 5/25/17 Gambling 2/June 2 2017 S217/1617 11 5/31/17 Continued willful disobedience 1/June 2 2017 S218-1617 12 5/31/17 Disrespect to staff 1/June 2 2017 S219-1617 11 5/31/17 Other 1/June 2 2017 S220-1617 11 5/31/17 Lates 1/June 2 2017 S221-1617 11 6/1/17 Inappropriate language 2/June 5 2017 S222-1617 11 6/1/17 Assault 5/June 9 2017 S223-1617 12 6/5/17 Cut 1/June 6 2017 S224-1617 10 6/6/17 Cut 1/June 9, 2017 S225-1617 10 6/6/17 Lates 1/ June 9 2017 S226-1617 11 6/6/17 Lates 1/June 8 2017 S227-1617 9 6/6/17 Lates 1/June 9 2017 S228-1617 11 6/7/17 HIB 3/ June 12 2017 S229-1617 10 6/7/17 Assult Through end of school S230-1617 10 6/7/17 Disrespect to staff 2/June 9 2017 3. Approval / Guidance Department Internship and Practicum The Superintendent recommended approval for Ms. Gina Testa, graduate student at Seton Hall University, to do her internship and practicum at Passaic Valley Regional High School from 9/17-5/18 working with Mr. Pantale. Page 5
Education Committee 4. Approval / Extended School Year The Superintendent recommended approval of an extended school year for student(s): IEP Student ID Attending Extension Dates/Time Tuition Requirement 4023982236 8840571296 2001263 2001266 20840 16030 15121 31850 1500287 1400157 21763 2001988 12 1600431 937062 31852 1701022 Banyan High School 471 Main Street Little Falls, NJ Felician School 260 South Main St Lodi, NJ Washington Park School at PVHS High School East Main Street Little Falls, NJ July 5- Aug 4, 2017/ M-F 8:15am-12:15pm July 5-31, 2017/ M-F 8:30am-1pm July 5-28, 2017/ M-F 8:30am-1:30pm $7,5373.90 Yes $5,451.10 Yes Included in tuition 5. Approval / Home Instruction The Superintendent recommended approval of the following Home Instruction: Home Instruction ID Grade Location HI57-1617 11 Totowa HI58-1617 12 Little Falls HI50-1617 11 Totowa 6. Approval /ABA Services The Superintendent recommended approval for ABA home services for student #15121 as directed by their IEP for the 17/18 school year. Rate $65.00/hour, 5 hours/week not to exceed $325.00/week. 7. Acceptance / Resignation Raymond Rotella Jr. The Superintendent recommended acceptance of the resignation of Mr. Raymond Rotella Jr from Passaic Valley Regional High School; last day of employment is May 31, 2017. Yes Page 6
Education Committee 8. Approval / Contract for Alternate Placement School 2017/18 The Superintendent recommended the approval of the following contract for the 2017-2018 school year dates as specified in the contract. Student School Tuition 1 2001086 2 4023982236 3 8682384788 Benway School 620 Valley Rd Wayne,NJ Banyan High School 471 Main Street Little Falls, NJ Chapel Hill Adademy 31 Chapel Hill Rd Lincoln Park, NJ 07035 $70,184.96 (tuition) $35,696.00 (aide) $11,443.20 (esy) $5,820.00 ( esy aide) Total:$123,144.16 $59,274.00(tuition) $7,573.90(esy) Total: $66,847.90 $58,680.00(tuition) $9,7899(esy) Total $68,460 9. Approval/Fundraiser(s) The Superintendent recommended approval of the following fundraiser(s): Department Teacher/ Advisor Event Date/Time/Location Purpose 1 Spanish Club Dolce Brochure Raise funds for Spanish 10/5-19/2017 Sale club 10. Approval / Paraprofessionals for 2017/2018 School Year The Superintendent recommended approval of the following part time paraprofessionals for rehire for 2017/2018 School year. Terms of employment, $16.00/hour, not to exceed 29 hours/week, no benefits. Mr. Joseph Bach Mr. Luke Fess 11. Approval / Job Descriptions The Superintendent recommended approval of the following Passaic Valley Regional High School job descriptions. See attachment E-1. 12. Approval/Full Time Reading Intervention Position The Superintendent recommended approval to dissolve the current two part time Reading Support positions and create one full time Reading Intervention Teacher position for the 2017/2018 school year. Page 7
Education Committee 13. Report of Attendance May 2017 The Superintendent reported the following attendance for May 2017: Possible number of days school has been open 20.00 Possible number of days attendance 20.00 Days present 24581.00 Days absent 1811.00 Times tardy 0.00 Percent of attendance 92.6% Percent of tardiness 0.00 Average daily attendance 1838.50 Average daily enrollment 1229.05 14. Approval/In School Event The Superintendent recommended approval of the following fundraiser(s): Department Teacher/ Advisor Event Date/Time/Location Purpose 1 Spanish Club Dolce Brochure Raise funds for Spanish 10/5-19/2017 Sale club 15. Approval / Digital Journalism I Course Development The Superintendent recommended approval to develop and write the course curriculum for the Digital Journalism I course to be included in the 18/19 course catalog. 16. Approval / Field Trip The Superintendent recommended retroactive approval of the following field trip: Department Teacher Destination Date/Time/Location Purpose Noches de Annual year end Columbia 1 Spanish Club Dolce June 13, 2017 /6-9pm trip. Lincoln Park, NO Cost to BOE NJ 17. Approval / Move on the Guide, Nelson Colon The Superintendent recommended for Mr. Nelson Colon to move on the guide to step 12 class 2 with the completion of 30 credits beyond Bachelor s Degree as per PVEA contract. Effective 9/1/17. Page 8
Education Committee 18. Approval / Contract for Autistic Program - 2016-2017 Addendum The Superintendent, in consultation with the Administration, recommended approval of the addendum to the shared services agreement by and between the BOARD OF EDUCATION OF THE PASSAIC VALLEY PUBLIC SCHOOL DISTRICT, with principal offices located at 100 East Main Street, Little Falls, NJ 07424 (hereinafter referred to as the Board or Passaic Valley ) and the BERGEN COUNTY SPECIAL SERVICES BOARD OF EDUCATION, with principal offices located at 327 E. Ridgewood Avenue, Paramus, New Jersey (hereinafter referred to as BCSS ) for the Autistic Program at Passaic Valley Regional High School for the 2016-2017 school year. 19. Approval / Contract for Autistic Program - 2017-2018 The Superintendent, in consultation with the Administration, recommended approval of shared services agreement by and between the BOARD OF EDUCATION OF THE PASSAIC VALLEY PUBLIC SCHOOL DISTRICT, with principal offices located at 100 East Main Street, Little Falls, NJ 07424 (hereinafter referred to as the Board or Passaic Valley ) and the BERGEN COUNTY SPECIAL SERVICES BOARD OF EDUCATION, with principal offices located at 327 E. Ridgewood Avenue, Paramus, New Jersey (hereinafter referred to as BCSS ) for the Autistic Program at Passaic Valley Regional High School for the 2017-2018 school year. 20. Approval / Karen Paulison, 2017-2018 Home Instructor The Superintendent recommended approval of Ms. Karen Paulison as a home instructor for the 2017/2018 school year, compensation $35.62/hour, no benefits. 21. Approval/ Amend Hours for June 23, 2017 The Superintendent recommended approval to amend the hours the last day the certified teaching staff reports, which is June 23, 2017, to be 9am-1pm. 22. Approval / Theresa Regan-Geraci, LDTC Consultant 6 hours for June The Superintendent recommended to approve Ms Regan-Geraci for 6 hours in June 2017 at a rate of $50.00/per hour to provide LDTC assessment services. Ms. Luker made a motion to approve Education agenda items 1 through 22; seconded by Mr. D Ambrosio. Page 9
X. FINANCE COMMITTEE 23. Approval of Contracts Pursuant to PL 2015 Chapter 47 The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends Pursuant to PL 2015, Chapter 47 the Passaic Valley Board of Education intends to renew, award, or permit to expire the following contracts previously awarded by the board of education. These contracts are, have been, and will continue to be in full compliance with all state and federal statutes and regulations; in particular, New Jersey Title 18A:18. et.seq, NJAC Chapter 23, and Federal Uniform Administrative Requirements 2CFR, Part200. Page 10
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24. Approval of Payment of Cafeteria Invoices The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommends the Board approve payment of the following cafeteria invoices. Vendor Description Check # Amount Pomptonian Inv # 671-051917 5036 $ 5,869.63 Pomptonian Inv # 671-051217 5037 $ 22,985.08 Pomptonian Inv # 671-050517 5038 $ 16,119.14 25. Approval of Real Time 2016-2017 Contract The Superintendent, in consultation with the Business Administrator/Board Secretary recommends the Board approve the contract with Realtime for their services for the 2017-2018 school year at the stated contractual rate of $17,450.20. 26. Approval of to Purchase Surplus Equipment The Superintendent, in consultation with the Business Administrator/Board Secretary recommends the Board approve Sycamore International, West Grove, Pennsylvania to purchase the school districts surplus computer equipment in the amount of $4,077.50. 27. Surplus Transfer to Capital Reserve The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board authorizes a transfer of surplus funds to Capital Reserve in the amount up to $1,000,000.00, should such funds be available. 28. Approval of Lease Agreement Tablets, Desktops and Servers The Superintendent, in consultation with the School Business Administrator/ Board Secretary, recommends the Board approve the 3-year lease agreement to the lowest bidder, U.S. Bancorp Government Leasing, for Service Pros Tablets, Desktops and Servers in the amount of $50,658.05 per year. This quote was obtained through ESCNJ Lease Purchase Finance Coordination Service. Monies have been approved in the 2017-2018 budget. Mr. Greco made a motion to approve Finance agenda items 23 through 28; seconded by Mr. D Ambrosio. Page 15
XI. OPERATIONS COMMITTEE 29. Approval / Use of Facilities The Superintendent recommends approval of the following use of facilities: a) Mr. John Mazzo the boy s baseball coach would like to reserve the Varsity Baseball Field 4 nights per week from June 14 until July 20, 2017. The baseball team will practice and play its summer schedule. This has been done for many summers in the past. b) The Hornets Sting Baseball Program would like to use a baseball field one night per week for practices and games from June 14 until July 31, 2017. The Sting has already forwarded the insurance certificate and a roster of high school aged players from the three sending districts. The Sting has used the PV facility in the past. c) Mr. Joe Benvenuti the wrestling coach at Passaic Valley Regional High School would like to use the Griswold Gym for their annual Summer Duals with eight other schools. The dates would be June 13, 14 & 15 from 5:00pm until 9:00pm. This event has taken place for several years at Passaic Valley High School. 30. Approval to Purchase School Bus The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends that the Board approve to purchase a 24-passenger bus from Van-Con in the amount of $ 50,769.54. The purchase is through ESCNJ school bud bid #ESCNJ16/17, New Jersey approved CO-OP #65MCESCCPS. Monies have been approved in the 2017-2018 capital projects budget. 31. Approval of Border Collie Purchase Agreement The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends the Board approve the Border Collie Purchase Agreement with Eugene L. Sheninger of Wayside Farm, Hackettstown, New Jersey in the amount of $1,000.00. Mr. D Ambrosio made a motion to approve Operation agenda items 29 through 31; seconded by Mr. Greco. Page 16
XII. AD HOC COMMITTEE 32. Approval of Professional Services Locker Room/Shower/ Ventilation Project The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends that the Board approve the professional services for the Locker Room/Shower/Ventilation Project to Alaimo Group in the amount of $24,800.00. Monies and the project have been approved in the 2017-2018 capital projects budget. 33. Approval of Professional Services Science Lab Renovation Project The Superintendent, in consultation with the School Business Administrator/Board Secretary, recommends that the Board approve the professional services for the science lab renovations to the Alaimo Group in the amount of $17,000.00. Monies and the project have been approved in the 2017-2018 capital projects budget. Mr. D Ambrosio made a motion to approve Ad Hoc agenda items 32 through 33; seconded by Ms. Luker. Page 17
XIII. COMMITTTEE REPORTS Education Committee Ms. Luker stated the committee is looking for a leave replacement for a French teacher; as well as looking to hire one additional special education teacher for the English/Reading department. Ms. Luker also stated the committee is looking to have everything finalized for the Superintendent s evaluation by June 27 th ; and the superintendent s merit goals as well. Ms. Luker further stated the School Board Convention will be held October 24 th through October 26 th. Operations Committee No report. Finance Committee Mr. Greco discussed there will be no replacement of the Assistant Principal of S.T.E.M for 2017-2018 school year. Mr. Greco discussed the Student Activity account and the Business Administrator will meet with the auditor. He further discussed an action plan for PVTV. Athletic Committee No report. Negotiations committee Mr. Reddin stated there will be discussion in Executive Session. Community Alliance Committee/Student Welfare Committee No report. Public Relations Committee No report. Policy Committee No report. Ad Hoc Committee No Report. Page 18
Tech Committee Mr. Damiano stated there will be a committee meeting in July. Attorney s Report Mr. Reddin stated he has two items for Executive Session: negotiations and a legal matter; each item will take five minutes. Passaic County School Board s Association Report of Delegate No report. New Jersey School Board s Association Report of Delegate No report. Old Business No report. New Business Mr. Greco stated the parking spaces up front for staff need to be updated. Call for members of the Public to be heard Ms. Luker made a motion to open the floor to the public for discussion; seconded by Mr. D Ambrosio. None Ms. Brigati made a motion to close the floor to the public, seconded by Mr. Greco. Page 19
XIV. EXECUTIVE SESSION Mr. Damiano stated there will be 3 personnel items and 2 legal items for discussion. It should take approximately 20 minutes. No action will be taken. Mr. Greco motioned to go into Executive Session; seconded by Mr. D Ambrosio. XV. RECONVENE FROM EXECUTIVE SESSION XVI. MOTION TO ACCEPT MINUTES OF MAY 15, 2017 Mr. D Ambrosio made a motion to approve the May 15, 2017, meeting minutes of the Passaic Valley Regional High School District #1, and seconded by Ms. Luker. Mr. Damiano Abstain Mr. D Ambrosio made a motion to approve the May 23, 2017, meeting minutes of the Passaic Valley Regional High School District #1, and seconded by Ms. Brigati. Ms.Brigati Abstain Page 20
XVII. ADJOURNMENT Mr. Damiano asked for a motion to adjourn the meeting. Mr. D Ambrosio made a motion to adjourn; seconded by Ms. Luker. The meeting was adjourned. Next Meeting Regular Meeting: Tuesday, June 27, 2017, 7:00 p.m. Adra Suchorsky Library Passaic Valley High School East Main Street, Little Falls New Jersey Page 21